PROCUREMENT OF ADVOCACY UNIFORM AND KIT FOR THE ANTI-VAWC CAMPAIGN Invitation to Bid (ITB)   Reference Number 11189567   Procuring Entity GOVERNMENT SERVICE INSURANCE SYSTEM   Title PROCUREMENT OF ADVOCACY UNIFORM AND KIT FOR THE ANTI-VAWC CAMPAIGN   Area of Delivery   Printable Version Solicitation Number: 2024-GSIS-PB-023 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Corporate Giveaways Approved Budget for the Contract: PHP 1,580,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Jose F. Ycay IV Staff Officer III GSIS Headquarters Financial Center, Macapagal Avenue Pasay City Pasay City Metro Manila Philippines 1308 63-2-9764900 Ext.4961 63-2-8590373 jpfycay@gsis.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 28/08/2024 Last Updated / Time 28/08/2024 12:00 AM Closing Date / Time 16/09/2024 10:00 AM Description 1. The Government Service Insurance System (GSIS), through the GSIS Corporate Operating Budget for CY 2024, intends to apply the sum of One Million Five Hundred Eighty Thousand Pesos (Php1,580,000.00) being the ABC to payments under the contract for the Project Procurement of Advocacy Uniform and Kit for the Anti-VAWC Campaign. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The GSIS now invites bids for the abovementioned Procurement Project. Delivery of the Goods must be completed within the period stated in Section VI. Schedule of Requirements. Bidders should have completed, within the past three (3) years from the date of submission and receipt of bids, any of the following: i. A contract similar to the Project whose value, adjusted to current prices using the PSA’s CPI, must be at least equivalent to fifty percent (50%) of the ABC; or ii. At least two (2) similar contracts, the aggregate amount of which should be equivalent to at least fifty percent (50%) of the ABC for this Project; and the largest of these similar contracts must be equivalent to at least half of the percentage of the ABC as required above. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Interested bidders may obtain further information from the GSIS Bids and Awards Committee (GBAC) Secretariat and inspect the Bidding Documents at the address given below from 8:00AM to 5:00PM, Monday to Friday excluding holidays. GBAC Secretariat, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City 5. A complete set of Bidding Documents may be acquired by interested Bidders starting on 28 August 2024, from 9:00AM to 4:00PM, Monday to Friday excluding holidays, from the abovementioned address and website provided below and upon payment of the fee for the Bidding Documents in the amount of five thousand pesos (Php5,000.00). It may also be downloaded from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the GSIS website, provided that bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6. The GSIS Bids and Awards Committee will hold a Pre-Bid Conference on 4 September 2024, starting at 9:00AM at the GBAC Conference Room, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City and through Zoom video conferencing facility. To receive the Zoom Meeting details, interested bidders should register using the QR Code or link provided below. The Pre-Bid Conference shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below on or before 16 September 2024, 9:30AM. Late bids shall not be accepted. GBAC Secretariat, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on 16 September 2024, starting at 10:00AM at the given address below and through Zoom video conferencing facility. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. GBAC Conference Room, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City To receive the Zoom Meeting details, authorized representatives of the bidders should register using the QR Code or link provided below. 10. In accordance with GPPB Circular 06-2005, the GSIS adopts the use of “draw lots” as a tie-breaking method in the event two or more of the bidders have been declared as having the Lowest Calculated Responsive Bid (LCRB). 11. The GSIS warns the public/bidders of unscrupulous individuals and groups posing as officers/employees of the GSIS soliciting money, gifts, favors or benefits for alleged aid for whatever purpose. DO NOT GIVE anything to these unscrupulous individuals and groups. The GSIS thus enjoins the cooperation of the public/bidders to report these individuals/groups to the GSIS Bids and Awards Committee and GBAC Secretariat. 12. The GSIS reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 Revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 13. Each eligible bidder is expected to be ready with respect to the submission of Post-Qualification Documents, post-qualification evaluation and award of contract. Upon approval of contract award, the Notice of Award (NOA) will be sent to the winning bidder’s registered email. This email notification must be acknowledged by the winning bidder within 24 hours. In any case, the NOA shall be considered received on the date the email was sent. If the email was sent on a non-working day, the NOA shall be considered received on the next business day. Upon its receipt of the NOA, the winning bidder shall immediately coordinate with the GSIS Authorized Representative as indicated in Section V (Special Conditions of the Contract) of the Bidding Documents and in the NOA for the contract preparation. The winning bidder must submit the following requirements within five (5) calendar days: a. Performance Security as prescribed in Section 39 of the Revised IRR of RA No. 9184; b. Contract Agreement Form signed by the winning bidder’s representative as indicated in the Omnibus Sworn Statement and Notarized Secretary’s Certificate/Special Power of Attorney. (Note: The Contract Agreement Form is attached in the published Bidding Documents. Bidders are encouraged to review the Contract Agreement Form, General Conditions of the Contract and Special Conditions of the Contract of the Bidding Documents as early as possible to ensure the timely preparation and signing of contract.) c. Other document/s as indicated in ITB Clause 21.1 of Section III (Bid Data Sheet) of the Bidding Documents. If the winning bidder failed to submit these requirements within the prescribed period, the end-user unit has the option to recommend to the Head of the Procuring Authority/Approving Authority the cancellation of NOA. 14. For further information, please refer to: GBAC Secretariat GSIS Bids and Awards Committee Level 2 Core G, GSIS Headquarters, Financial Center, Pasay City Tel. Nos. (02)7976-4961/7976-4945 / Fax No. (01) 8859-0373 GBAC_Secretariat@gsis.gov.ph / www.gsis.gov.ph 15. You may visit the following websites for downloading of Bidding Documents: http://www.gsis.gov.ph/opportunities/gbac or the PhilGEPS website at https://www.philgeps.gov.ph. 16. Bidder’s Registration https://bit.ly/GBACBiddersRegForm Pre-bid Conference Date Time Venue 04/09/2024 9:00 AM GBAC Conference Room, Level 2 Core G, GSIS Headquarters Building, Financial Center, Pasay City Created by Jose F. Ycay IV Date Created 27/08/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       GOVERNMENT SERVICE INSURANCE SYSTEM