Catering Service with Function Hall Request for Quotation (RFQ)   Reference Number 11318762   Procuring Entity DEPARTMENT OF EDUCATION - SCHOOLS DIVISION OF TACURONG CITY   Title Catering Service with Function Hall   Area of Delivery Sultan Kudarat   Printable Version Solicitation Number: 056-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 140,250.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Janice Paladin Suboc Head- BAC Secretariat Alunan Highway Poblacion Tacurong City Sultan Kudarat Philippines 9800 63-64-2006566 63-64-2006316 janice.suboc@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 04/10/2024 Last Updated / Time 04/10/2024 12:00 AM Closing Date / Time 07/10/2024 9:00 AM Description Date: October 2, 2024 Quotation No. 056-2024 Mode of Proc: Shopping To: All Eligible Suppliers: 1. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit or send your quotation/s duly signed by your authorized representative in a sealed envelope with quotation No. outside the envelope not later than October 7, 2024 at 9:00 AM to the BAC Office, DepEd, City Schools Division of Tacurong, Alunan Highway, Tacurong City. Opening of quotation will follow after the deadline. Quotation that exceeds the approved budget for the contract (ABC) shall be rejected. Prospective suppliers shall be responsible to verify the items described below from the BAC Office of this Division with Tel. No. (064)200-6316 & (064) 200-6093. MAYFLOR D. ROMUALDO Chief-Education Program Supervisor BAC Chairperson ITEM NO. ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE 1 Meals and Snacks with Venue pax 85 Within Tacurong Only Total ABC: 140,250.00 DELIVERY PERIOD: October 11-13, 2024 This is to submit quotations as indicated above subject to the Terms and Conditions of this RFQ. Supplier’s Name: TIN: Address: Telephone No.: Fax No. Supplier’s Authorized Representative: _______________________________________ Signature over Printed Name Date: 1. Quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at DepEd, City Schools Division of Tacurong, Alunan Highway, Tacurong City not later than October 7, 2024 at 9:00 AM. 2. Supplier shall submit the duly signed Request for Quotation. Prices Shall be quoted in Philippine Peso. 3. The following documentary requirements shall be submitted together with the quotation(s): a.) Valid Business Permit; b.) PhilGEPS Registration Certificate (Photocopy); c.) DTI/SEC Registration. Failure of the bidder to submit said documents shall be ground for disqualification. B. Evaluation of Quotations Quotations shall be compared and evaluated on the basis of the following criteria: 1. Completeness of Submission per Item. 2. Total Price Quotation 3. Completeness of submission of documentary requirements. Evaluation of quotations shall be on the total amount of the prices of all the items. Quotation that lacks one or more item shall be rejected. C. Award Purchase Order shall be awarded to the bidder who submitted the lowest Calculated and Responsive Quotation after evaluation of the BAC. D. Delivery 1. Delivery Services shall be made on October 11-13, 2024 2. Delivery Services shall be delivered to DepEd City Schools Division of Tacurong, Alunan Highway, Tacurong City, the cost to the account of supplier. E. Instructions 1. Supplier shall deliver the goods within the prescribed period. Failure of the supplier to comply with this provision shall be a ground for cancellation of the award or purchase order to the supplier. 2. The supplier shall pick-up the Purchase Order issued in its favor within three(3) calendar days from the date of receipt of notice from the procuring entity. A telephone or fax transmission shall constitute an official notice to the supplier. 3. Afterwhich, the purchase order may be cancelled if the Purchase Order remains unclaimed within the prescribed period. 4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries. F. Liquidated Damages A penalty of one-tenth of one percent (0.001) of the total value of the undelivered goods shall be charged as liquidated damages for every day of delay of the purchased goods. G. Payment One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the goods and upon submission of the required documents. H. Reservation Clause The procuring entity reserves the right to reject any and all quotations, not award the Purchase Order or annul the bidding process without thereby incurring any liability to the affected parties. After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We submit herein price Quotation(s) for the item(s) in this RFQ. ___________________________________ Supplier’s Authorized Representative (Signature Over Printed Name) a Created by Janice Paladin Suboc Date Created 03/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - SCHOOLS DIVISION OF TACURONG CITY