Supply and Delivery of Food and Non-Food Items for Supplementary Feeding of BangUn Program (Early Procurement Activity) Invitation to Bid (ITB)   Reference Number 11385201   Procuring Entity DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION X   Title Supply and Delivery of Food and Non-Food Items for Supplementary Feeding of BangUn Program (Early Procurement Activity)   Area of Delivery   Printable Version Solicitation Number: 2025-10-04-EPA Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Food Stuff Approved Budget for the Contract: PHP 27,983,333.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Atty. Justine Phillip Obenza Tadeo BAC Secretariat Head Masterson Avenue, Upper Carmen Cagayan De Oro City Misamis Oriental Philippines 9000 63-976-2461169 bac.fo10@dswd.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 22/10/2024 Last Updated / Time 22/10/2024 12:00 AM Closing Date / Time 11/11/2024 9:00 AM Description Invitation to Bid for Supply and Delivery of Food and Non-Food Items for Supplementary Feeding of BangUn Program (Early Procurement Activity) 1. The Department of Social Welfare and Development Field Office X through the Short of Award - National Expenditure Program for FY 2025 intends to apply the sum of Twenty Seven Million Nine Hundred Eighty Three Thousand Three Hundred Thirty Three Pesos (Php 27,983,333.00) only being the Approved Budget for the Contract (ABC) to payments under the contract for the Supply and Delivery of Food and Non-Food Items for Supplementary Feeding of BangUn Program (Early Procurement Activity) under IB No. 2025-10-04-EPA. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening. Lot 1 – Supply and Delivery of Food Items for Supplementary Feeding of BangUn Program (Early Procurement Activity) Php 27,000,000.00 Lot 2 – Supply and Delivery of Non-Food Items for Supplementary Feeding of BangUn Program (Early Procurement Activity) Php 983,333.00 TOTAL PHP 27,983,333.00 2. The DSWD FO X now invites bids for the above Procurement Project. Delivery of the Goods shall be in accordance with Section VI (Schedule of Requirements). Prospective Bidders must have completed a similar contract within the preceding two (2) years, a single contract equivalent to at least twenty five percent (25%) of the Approved Budget Cost per Lot to be bid. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. (i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 4. Interested bidders may obtain further information from DSWD FO X BAC Secretariat and inspect the Bidding Documents at the address given below during weekdays (except holidays) from 8:00 AM - 5:00 PM starting 22 October 2024. 5. A complete set of Bidding Documents may be acquired by interested bidders on the given address and website/s below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB. The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person or through e-mail during the conduct of bid opening. LOT NO ABC (in Php) COST (in Php) LOT 1 27,000,000.00 25,000.00 LOT 2 983,333.00 1,000.00 6. The DSWD FO X will hold a Virtual Pre-Bid Conference through videoconferencing via google meet (https://meet.google.com/ron-rxho-zmq) on 30 October 2024, 10:00 AM onwards, which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address as indicated below, on or before 11 November 2024, 09:00 AM. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Virtual Bid opening through videoconferencing via Google meet shall be on 11 November 2024, 10:00 AM. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. The links will be provided upon submission of bid documents. 10. Each Bidder shall submit one (1) original and two (2) more duplicate copies of its Bid, which shall be properly sealed and marked, to wit:  ORIGINAL BID (BLUE ENVELOPE) Enclose the Original eligibility and technical documents in one sealed envelope marked “ORIGINAL – TECHNICAL COMPONENT” and the Original financial component in another sealed envelope marked “ORIGINAL – FINANCIAL COMPONENT”. Seal both envelopes in an outer envelope marked “ORIGINAL BID”  COPY 1 (RED ENVELOPE) Enclose the certified true copies of eligibility and technical documents in one sealed envelope marked “COPY 1 – TECHNICAL COMPONENT” and the certified true copies of financial component in another sealed envelope marked “COPY 1 – FINANCIAL COMPONENT”. Seal both envelopes in an outer envelope marked “COPY 1”.  COPY 2 (YELLOW ENVELOPE) Enclose the certified true copies of eligibility and technical documents in one sealed envelope marked “COPY 2 – TECHNICAL COMPONENT” and the certified true copies of financial component in another sealed envelope marked “COPY 2 – FINANCIAL COMPONENT”. Seal both envelopes in an outer envelope marked “COPY 2”. The Original Bid, Copy 1, and Copy 2 Envelopes, shall then be CONTAINED in ONE ENVELOPE (OVERALL BID COMPONENT ENVELOPE) duly marked and sealed. ALL envelopes shall:  Be addressed to: THE CHAIRPERSON BIDS AND AWARDS COMMITTEE DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT FO X MASTERSON AVE., UPPER CARMEN, CAGAYAN DE ORO CITY  Bear a warning “DO NOT OPEN BEFORE: ……” stating the date & time for opening of bids in accordance with the ITB  Prospective Bidder is requested to indicate a label or tab marking on each technical and financial documents required to be submitted. NOTE:  Only one (1) set of technical component envelope may be submitted in the event of multiple lots to be bid, provided that each lot is specified in the technical documents. NON-CONFORMITY TO THE FOREGOING SHALL BE A GROUND FOR DISQUALIFICATION. 11. To resolve cases where there is an occurrence of a tie among bidders, i.e., two or more of the bidders have been post-qualified as the Lowest Calculated Responsive Bid (LCRB), the DSWD FO X shall resort to a non-discretionary and non-discriminatory measure such that the same is based on sheer luck or chance as per GPPB Circular No. 06-2005 "Tie-Breaking Method". 12. After the opening and evaluation of bids, the BAC, its staff and personnel, the Secretariat and Technical Working Group (TWG), as well as observers, are prohibited from communicating in any way with any bidder regarding the evaluation of their bids until the issuance of a Notice of Award (NOA). However, the BAC, through its Secretariat, may ask in writing the bidder for clarification of its request. Requests for clarification shall be addressed in writing at all times. 13. The DSWD FO X reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. 14. For further information, please refer to: ATTY. JUSTINE PHILLIP O. TADEO Head, BAC Secretariat DSWD Field Office X Masterson Avenue, Upper Carmen, Cagayan de Oro City Mobile No. 09762461169 bac.fo10@dswd.gov.ph 15. You may visit the following websites for downloading of Invitation to Bid: www.philgeps.gov.ph or https://fo10.dswd.gov.ph/ 21 October 2024 GLOFELIA J. UAYAN Chairperson, Bids and Awards Committee Pre-bid Conference Date Time Venue 30/10/2024 10:00 AM Virtual Pre-Bid Conference through videoconferencing via google meet (https://meet.google.com/ron-rxho-zmq) on 30 October 2024, 10:00 AM onwards Created by Atty. Justine Phillip O. Tadeo Date Created 21/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT - REGION X