Procurement of Meals and Snacks with Venue for the Conduct of Orientation on the Provisions of RA 11650 Request for Quotation (RFQ)   Reference Number 11296922   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF CANDON CITY   Title Procurement of Meals and Snacks with Venue for the Conduct of Orientation on the Provisions of RA 11650   Area of Delivery Ilocos Sur   Printable Version Solicitation Number: RFQ-63-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 100,800.00 Delivery Period: 3 Day/s Client Agency: Contact Person: JUN R. CORTEZ Head of BAC Secretariat Brgy. San Isidro, Candon City, Ilocos Sur Candon City Ilocos Sur Philippines 2710 63-077-6440411 63-077-6440411 jun.cortez002@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 11/10/2024 Last Updated / Time 11/10/2024 12:00 AM Closing Date / Time 14/10/2024 10:00 AM Description PROJECT DETAILS Project Title: Procurement of Meals and Snacks with Venue for the Conduct of Orientation on the Provisions of RA 11650 Place of Delivery: Venue of the winning bidder Date of Implementation: October 11, 12, and 19, 2024 Source of Funds: RO1-24-1485 PPA Description: Mode of Procurement: Negotiated Procurement – Small Value Procurement (Sec. 53.9) Approved Budget for the Contract: Php 100,800.00 Award of Contract: Shall be on per lot basis Submit your quotation to: Jun R. Cortez, Head of BAC Secretariat DepEd-Schools Division of Candon City Or E-mail your quotation to: jun.cortez002@deped.gov.ph ITEM NO. ITEM AND DESCRIPTION/ TECHNICAL SPECIFICATION QTY UNIT 1 Day 1 (October 11, 2024) AM Snacks: Pansit Miki, 1pc.BBQ & Cucumber Lemonade Lunch: Meatballs w/ sweet & sour sauce, Fried chicken, chopseuy, steamed rice, maja blanca & buko juice PM Snacks: Spaghetti, 2 pcs. Puto & Melon Juice 56 pax 2 Day 2 (October 12, 2024) AM Snacks: Arozcaldo w/ egg, 2 pcs. Siomai & Melon juice Lunch: Embutido, chicken afritada, pinakbet, steamed rice & buko juice PM Snacks: Linaddit w/ chicharon, egg & melon juice 56 pax 3 Day 3 (October 19, 2024) AM Snacks: Linaddit w/ chicharon, egg & melon juice Lunch: Fried chicken, fish sinigang, chicken curry, steamed rice, cream puff & cucumber lemonade PM Snacks: Clunhouse & Iced Tea 56 pax Catering services: Catering Services: To complete a meal, the possible/winning bidder must consider the following: two meat, one seafood menu, one vegetable menu, steamed rice, and any fruit. And for a.m. and p.m snacks, the possible/winning bidder must prepare three variances (e.g. pansit, shanghai, and barbeque) and unlimited juice, free-flowing coffee, and purified water. Free 5 buffers. Conference Hall/Space Requirements: The total space/conference hall must accommodate at least 60 participants, speakers and PMT. The space/conference hall must have the following facilities/amenities, viz: • Tables and chairs setting arrangement for participants and presidential table; • Information table and flag; podium, backdrop and welcome tarpaulin; • Air-conditioned • Adequate lighting and sound system; with at least two (2) wireless and two (wired)/functioning microphones; • Projector screen (2 Projectors-optional) • Power outlet/charge for LCD Projector and laptop • Internet connection (WIFI access) • Provision of power generator (in case of power interruption) ***Nothing Follows*** SCHEDULE FOR EACH PROCUREMENT ACTIVITY Ads/Post of ITB/RFQ Deadline of Submission of Bids Opening of Bids/ Quotation Post-Qualification Notice of Award Contract Signing Notice to Proceed September 27 – October 2, 2024 October 2, 2024 | 10:00 AM October 2, 2024 | 10:01 AM October 3, 2024 October 4, 2024 October 7, 2024 October 8, 2024 Documentary Requirement Alternative Methods of Procurement: BAC requires from suppliers/ service providers to submit the following documentary requirements (as per Annex H, Appendix A of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act No. 9184): a. Mayor’s/Business Permit b. PhilGEPS Registration Number/PhilGEPS Certificate c. Income/Business Tax Return d. Omnibus Sworn Statement Grant of Contract Delivery Extension: As a general rule, the supplier/manufacturer/distributor must deliver the goods or perform the services within the period specified by the Procuring Entity, as specified in the Contract. If delays are likely to be incurred, the supplier/manufacturer/distributor must notify the Procuring Entity in writing. It must state therein the cause/s and duration of the expected delay. The Procuring Entity may grant several time extensions, at its discretion, as long as it is based on meritorious grounds, with or without liquidated damages. If the supplier/manufacturer/distributor fails to satisfactorily deliver any or all of the Goods and/or to perform the Services within the period(s) specified in the Contract inclusive of duly authorized time extensions, if any, the Procuring Entity shall, without prejudice to its other remedies under this Contract and under applicable laws, deduct from the Contract Price, as liquidated damages, the applicable rate of one tenth (1/10) of one (1) percent of the cost of the unperformed portion of every day of delay until actual delivery or performance. Billing Arrangement: The Schools Division of Candon City agrees to pay the supplier/manufacturer/distributor upon the fulfillment of the conditions set to be delivered/rendered by the supplier/manufacturer/distributor. JOHN MARVIN M. GACUTAN BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Meals and Snacks with Venue for the Orientation Please see attached Project Details 1 Lot 100,800.00 Created by JUN R. CORTEZ Date Created 26/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF CANDON CITY