Tour Operator Services for DOT8 Staff and Tourism Stakeholders during the 3rd North Luzon Tourism Expo from 24-26 October 2024 at Urbiztondo Beach, San Juan, La Union Request for Quotation (RFQ)   Reference Number 11340193   Procuring Entity DEPARTMENT OF TOURISM - REGION VIII   Title Tour Operator Services for DOT8 Staff and Tourism Stakeholders during the 3rd North Luzon Tourism Expo from 24-26 October 2024 at Urbiztondo Beach, San Juan, La Union   Area of Delivery Leyte   Printable Version Solicitation Number: 2024-10-0272 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Travel, Food, Lodging and Entertainment Services Approved Budget for the Contract: PHP 275,000.00 Contract Duration: 5 Day/s Client Agency: Contact Person: CLARILAINE TAN PUMANES Senior Tourism Operations Officer Brgy 25 Kanhuraw Hill, Magsaysay Blvd. Tacloban City Tacloban City Leyte Philippines 6500 63-53-8320901 dotreg8@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 10/10/2024 Last Updated / Time 10/10/2024 12:00 AM Closing Date / Time 16/10/2024 8:00 AM Description REQUEST FOR QUOTATION Date: 07 October 2024 RFQ No.: 2024-10-0272 Name of Company: _______________________________________________________________________ Address: ________________________________________________________________________________ Name of Hotel/Establishment: _______________________________________________________________ Address: _______________________________________________________________________________ Contact Number: _____________________________TIN (VAT / NVAT): _____________________________ Business Permit No.: _______________________PhilGEPS Registration No. (required): _________________ The Department of Tourism Region 8, through its Bids and Awards Committee, intends to procure for Tour Operator Services for DOT8 Staff and Tourism Stakeholders during the 3rd North Luzon Tourism Expo from 24-26 October 2024 at Urbiztondo Beach, San Juan, La Union with an approved budget Two Hundred Seventy-five Thousand Pesos only (Php 275,000.00). Price validity shall be for a period not less than sixty (60) calendar days. The procurement of Goods, Infrastructure Projects, and Consulting Services, where the amount involved does not exceed the threshold prescribed in Annex "H" of the IRR will be undertaken in accordance with Section 53.9 (Small Value Procurement) of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. As such, bidders of known qualifications are invited to submit this quotation/proposal, duly signed by you or your duly authorized representative not later than 16 October 2024, subject to the Terms and Conditions provided in this RFQ. Prospective bidders who submit a quotation/proposal with the lowest calculated and responsive offer shall be selected. A certified true copy of the following documents must be submitted along with your quotation/proposal: 1. Valid Mayor’s/Business Permit, 2. Annual Income/Business Tax Return/BIR Registration, 3. PhilGeps Registration, 4. Omnibus Sworn Statement, and 5. Valid DOT Accreditation Certificate. These documents must be certified by the business owner or an authorized representative. Open quotations may be submitted, manually or through facsimile or email at the address and contact numbers indicated below. For any clarification, you may contact MS. THYJIACINTH YLLA MAVOURNEEN D. DE OCAMPO at telephone nos. 0926-017-7321 or email address at ylladeocampo.dot8@gmail.com. CLARILAINE T. PUMANES BAC Chairman After having carefully read and accepted the Terms and Conditions, I/we submit our quotation/s for the item/s as follows (kindly check those specifications you can comply to): QUANTITY UNIT No. of Days ARTICLE / DESCRIPTION / SPECIFICATION AMOUNT 1 Package 5 Tour Operator Services for DOT8 Staff and Tourism Stakeholders during the 3rd North Luzon Tourism Expo Venue: Urbiztondo Beach, San Juan, La Union Dates: 24 – 26 October 2024 Arrival in Manila / Ingress date - 23 October 2024 Exhibition date: - 24 – 26 October 2024 Return to Manila and Tacloban - 27 October 2024 • Air Transportation Date: 23 October 2024 - Route: Tacloban DZR Airport – Manila NAIA Terminal 2 - First Flight - No. of passenger: 3 Date: 27 October 2024 - Route: Manila NAIA Terminal 2 – Tacloban DZR Airport - Mid Flight - No. of Passenger: 3 • Land Transportation Date: 23 October 2024 - Route: Pasay, Metro Manila – San Juan, La Union - Vehicle type: Grandia Van (preferably at least a 2022 model) Date: 26 October 2024 - Route: San Juan, La Union – Pasay, Metro Manila - Vehicle type: Grandia Van (preferably at least a 2022 model) Date: 27 October 2024 - Route: San Juan, La Union – Pasay, Metro Manila - Vehicle type: Grandia Van (preferably at least a 2022 model) • Meals (For DOT8 Tourism Stakeholders) Date: 23 – 27 October 2024 - No of Pax: 2 - No. of Days: 5 - Lunch and Dinner • Accommodation (For DOT8 Tourism stakeholder) Date: 23 – 27 October 2024 (4 nights) - No. of Rooms: 2 - Twin sharing room - Inclusive of breakfast • Curated Tokens / Giveaways Date: 24 October 2024 - Food Products and food-tasting distribution – 100 Pax - Giveaways for buyers and VIP guests – 60 Pax • Booth Logistics - Booth décor, logistic and set-up Requirements from Service Provider: ● Must be a DOT-accredited tour operator in Eastern Visayas. ● Must facilitate the notarization of the Contract of Services. ● Must be able to submit the needed eligibility documents upon submission of Quotation or Proposal. Should some documents not be available due to quarantine restrictions, GPPB Resolution No. 09-2020 shall apply. ● Must be willing to provide services on a send-bill arrangement. ● Must be open to changes in the itinerary or other arrangements/requests This office desires to place an order for the above item(s) with the minimum delay. Your firm quotation will help us very much in placing the order. Signature over Printed Name Office Telephone No. / Mobile Telephone No. Email address/es Date Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Tour Operator Services for DOT8 Staff and Tourism Stakeholders during the 3rd North Luzon Tourism Expo from 24-26 October 2024 at Urbiztondo Beach, San Juan, La Union 1 Package 275,000.00 Created by CLARILAINE TAN PUMANES Date Created 09/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF TOURISM - REGION VIII