School Supplies and Materials Request for Quotation (RFQ)   Reference Number 11340526   Procuring Entity PRINCESS URDUJA ELEMENTARY SCHOOL   Title School Supplies and Materials   Area of Delivery Palawan   Printable Version Solicitation Number: Quotation No. 2024-015 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Educational Materials and Supplies Approved Budget for the Contract: PHP 133,830.00 Delivery Period: 3 Day/s Client Agency: Contact Person: Rowena S. Guiñarez Teacher II Bac Narra Narra Palawan Philippines 5303 63-063-09278088528 rowena.guinarez01@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 10/10/2024 Last Updated / Time 10/10/2024 12:00 AM Closing Date / Time 14/10/2024 9:15 AM Description Request for Quotation Date: 10/09/2024 Quotation No. 2024-015 To all Eligible Suppliers: I. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later than 10-11-2024_at PRINCESS URDUJA ELEMENTARY SCHOOL_ , PRINCESS URDUJA, NARRA PALAWAN . For more information please call 09278088528 at Telefax Nos.: ____________________. Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone No/s. _____________________. BAC Chairperson NO. ITEMS & DESCRIPTION QTY UNIT Statement of Compliance UNIT PRICE TOTAL COST (State “Comply” or “Not Comply" Project Title 1 A4 BOND PAPER 72 REAMS - 2 LONG BOND PAPER 175 REAMS - 3 SHORT BONDPAPER 65 REAMS - 4 FLEX BALLPEN (BLACK) 10 BOX - 5 BALLPEN GREEN 9 BOX - 6 WORX PAPER LONG 10 REAMS - 7 WORX PAPER SHORT 10 REAMS - 8 FLASH DRIVE 23 PCS - 9 EPSON BLACK 003 10 BOT - 10 EPSON YELLOW 003 12 BOT - 11 EPSON BLUE 003 12 BOT - 12 EPSON MAGENTA 003 12 BOT - 13 UV INK BLACK 10 BOT - 14 UV INK ( RED,YELLOW, MAGENTA) 21 BOTS - 15 HPGT53 BLACK 3 BOT - 16 HPGT52 YELLOW 3 BOT - 17 FOLDER LONG 7 REAMS - 18 PUNCHER BIG 15 PCS - 19 HDMI 10 METERS 15 PCS - 20 LONG STAPLER 5 PCS - 21 DOUBLE SIDED TAPE 2 METER 32 PCS - 22 PENTEL PEN INK 32 PCS 23 PENTEL PEN 32 PCS 24 STAPLER 32 PCS - - Approved Budget for the Contract: 133,830.00 - Delivery Period : 3 DAYS This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ. Supplier’s Company Name: TIN No.: Address: Telephone No: Fax No.: e-mail Supplier’s Authorized Representative Signature over Printed Name: Date: Terms and Conditions A. Submission of Requirements 1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at _______________________________________. 2. Supplier shall submit the following requirements: a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by supplier. 3. For submission prior to Award a. 1) Valid Mayor’s Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate. Bidder’s failure to submit such documents within three (3) calendar days from receipt by the bidder of notice shall be ground for disqualification. B. Award The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC. C. Delivery 1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. 2. Deliverables shall be delivered to the School site, __________________________________________________ hereto defined as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at Project Site. 3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser: i. Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price. ii. Original and 4 copies of Delivery Receipts iii. Original Statement of Accounts iv. Approved Purchaser Order v. Warranty Certificate, if applicable. For the purpose of these conditions, Purchaser’s representative at the Project Site is ______________________ ___________________________________________ D. Evaluation of Quotations Quotations shall be compared and evaluated on the basis of the following criteria: 1. Completeness of Submission 2. Compliance with Technical Specifications 3. Price E. Instructions 1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier. 2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s). 3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepED or any of DepED units’ future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier. 4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries. 5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier. 6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Education. 7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue. F. Packing The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked “Not for Sale – Government Property” Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6) License to operate number, if applicable. G. Inspection 1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account of suppliers. 2. For the purpose of this condition, Purchaser’s representative at Project Site is __________________________ ___________________________________________ H. Liquidated Damages A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods. I. Warranty Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment reckoned from date of acceptance of the Goods at Project Site. J. Payment One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at Project Site and submission of the documents provided under C. Delivery. After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall be accepted by us at any time before expiration of this period. LOT 2 NLC Request for Quotation Date: 10/09/2024 Quotation No. 2024-016 To all Eligible Suppliers: I. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later than 10-11-24_at PRINCESS URDUJA ELEMENTARY SCHOOL , PRINCESS URDUJA , NARRA, PALAWAN . For more information please call _09278088528_at Telefax Nos.: _______. Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone No/s. __ JOEL B. ROTIL BAC Chairperson NO. ITEMS & DESCRIPTION QTY UNIT Statement of Compliance UNIT PRICE TOTAL COST (State “Comply” or “Not Comply”) Project Title 1 A4 BONDPAPER 8 REAMS 2 LONG BONDPAPER 10 REAMS 3 EPSON INK 003 BLACK 3 BOT 4 EPSON INK 003 BLUE 3 BOT 5 EPSON INK 003 YELLOW 3 BOT 6 EPSON INK 003 MAGENTA 3 BOT 7 UV INK BLACK 2 BOT Approved Budget for the Contract:7,500.00 Delivery Period : 3 DAYS This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ. Supplier’s Company Name: TIN No.: Address: Telephone No.: Fax No.: e-mail: Supplier’s Authorized Representative Signature over Printed Name: Date: I. Terms and Conditions A. Submission of Requirements 1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at _______________________________________. 2. Supplier shall submit the following requirements: a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by supplier. 3. For submission prior to Award a. 1) Valid Mayor’s Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate. Bidder’s failure to submit such documents within three (3) calendar days from receipt by the bidder of notice shall be ground for disqualification. B. Award The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC. C. Delivery 1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. 2. Deliverables shall be delivered to the School site, __________________________________________________ hereto defined as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at Project Site. 3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser: i. Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price. ii. Original and 4 copies of Delivery Receipts iii. Original Statement of Accounts iv. Approved Purchaser Order v. Warranty Certificate, if applicable. For the purpose of these conditions, Purchaser’s representative at the Project Site is ______________________ ___________________________________________ D. Evaluation of Quotations Quotations shall be compared and evaluated on the basis of the following criteria: 1. Completeness of Submission 2. Compliance with Technical Specifications 3. Price E. Instructions 1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier. 2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s). 3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepED or any of DepED units’ future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier. 4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries. 5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier. 6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Education. 7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue. F. Packing The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked “Not for Sale – Government Property” Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6) License to operate number, if applicable. G. Inspection 1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account of suppliers. 2. For the purpose of this condition, Purchaser’s representative at Project Site is __________________________ ___________________________________________ H. Liquidated Damages A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods. I. Warranty Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment reckoned from date of acceptance of the Goods at Project Site. J. Payment One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at Project Site and submission of the documents provided under C. Delivery. After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall be accepted by us at any time before expiration of this period. Created by Rowena S. Guiñarez Date Created 09/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PRINCESS URDUJA ELEMENTARY SCHOOL