SUPPLY AND DELIVERY OF MILK QUALITY ASSURANCE EQUIPMENT - PL480 Request for Quotation (RFQ)   Reference Number 11009732   Procuring Entity NATIONAL DAIRY AUTHORITY - SOUTHERN LUZON DEPARTMENT   Title SUPPLY AND DELIVERY OF MILK QUALITY ASSURANCE EQUIPMENT - PL480   Area of Delivery   Printable Version Solicitation Number: SVP 24-043 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Laboratory Supplies and Equipment Approved Budget for the Contract: PHP 365,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: JOMARK BACAY MASONGSONG BAC Secretariat E. Mayo Street, Brgy. 6 Lipa City Batangas Philippines 4217 63-043-7245876 jbmasongsong@nda.da.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 03/07/2024 Last Updated / Time 03/07/2024 12:00 AM Closing Date / Time 08/07/2024 5:00 PM Description REQUEST FOR QUOTATION (RFQ) Date: July 2, 2024 RFQ No.: SVP 24-043 Company/Business Name: Address: Business/Mayor’s Permit No.: TIN: PhilGEPS Registration Number (required): The National Dairy Authority, through its Bids and Awards Committee (BAC), intends to procure Supply and Delivery of Milk Quality Assurance Equipment – PL480 through Section 53.9 (Negotiated Procurement – Small Value Procurement) of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184. Please quote your best offer for the item/s described herein, subject to the Terms and Conditions provided on this Request for Quotation (RFQ). Submit your quotation duly signed by you or your duly authorized representative not later than the deadline on July 8, 2024 5:00 PM. Along with your quotation, please provide all legal documents as required in the appropriate ticked box: ☐ For Sec 50. Direct Contracting a. Mayor’s/Business Permit b. PhilGEPS Reg. Number c. Income/Business Tax Return (For ABC above Php500k) d. BIR Form 2303 (Certificate of Registration) ☐ For Section 52.1 (b) Shopping a. Mayor’s/Business Permit b. PhilGEPS Reg. Number c. BIR Form 2303 (Certificate of Registration) ☐ For Section 53.2 Emergency Cases a. Mayor’s/Business Permit b. PCAB License (for Infra only) c. NFCC (for Infra only) (For ABC above Php500k) d. Income/Business Tax Return (For ABC above Php500k) e. Omnibus Sworn Statement (For ABC above Php500k) f. BIR Form 2303 (Certificate of Registration) ☐ For Section 53.6 Scientific, Scholarly or Artistic Work, Exclusive Technology and Media Services a. Mayor’s/Business Permit b. Professional License/Curriculum Vitae (Consulting Services) c. PhilGEPS Reg. Number d. Income/Business Tax Return (For ABC above Php500k) e. BIR Form 2303 (Certificate of Registration) ☐ For Section 53.7 - Highly Technical Consultant a. Mayor’s/Business Permit b. Professional License/Curriculum Vitae (Consulting Services) c. PhilGEPS Reg. Number ☒ For Section 53.9 - Small Value Procurement a. Mayor’s/Business Permit b. Professional License/Curriculum Vitae (Consulting Services) c. PhilGEPS Reg. Number d. PCAB License ( for Infra) e. Income/Business Tax Return (For ABC above Php500k) f. BIR Form 2303 (Certificate of Registration) g. Omnibus Sworn Statement (For ABC above Php50k) ☐ For Section 53.10 - Lease of Real Property or Venue a. Mayor’s/Business Permit (Except for Government Agencies as Lessors) b. PhilGEPS Reg. Number (Except for Government Agencies as Lessors) c. Income and Business Tax Return (Except for Government Agencies as Lessors) *Notarized Omnibus Sworn Statement (GPPB-Prescribed Form) shall be submitted upon receipt of the Notice of Lowest Calculated/Highest Rated Quotation (LCQ/HRQ). You may send it: • Electronically thru the Email address: SLDBACsec@nda.da.gov.ph ;or • Hard copy to: NDA Southern Luzon Department National Dairy Authority E. Mayo St. Brgy 6. Lipa City Batangas For any clarification, you may contact us at Telephone No. (043) 724-5876 or email address at SLDBACsec@nda.da.gov.ph JOMARK B. MASONGSONG BAC Secretariat INSTRUCTIONS: Note: Failure to follow these instructions will disqualify your entire quotation. (1) Do not alter the contents of this form in any way. (2) The use of this RFQ is highly encouraged to minimize errors or omissions of the required mandatory provisions. In case of any changes, bidders must use or refer to the latest version of the RFQ, except when the latest version of the RFQ only pertains to deadline extension. If another form is used other than the latest RFQ, the quotation shall contain all the mandatory requirements/provisions including manifestation on the agreement with the Terms and Conditions below. In case a prospective supplier/service provider submits a filled-out RFQ with a supporting document (i.e., a price quotation in a different format), both documents shall be considered unless there are discrepancies. In this case, provisions in the RFQ shall prevail. (3) All mandatory technical specifications (with asterisk) must be complied with. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified. (4) Quotations, including documentary requirements, received after the deadline shall not be accepted. For quotations submitted via electronic mail, the date and time of receipt indicated in the email shall be considered. TERMS AND CONDITIONS: 1. Bidders shall provide correct and accurate information required in this form. 2. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by you or any of your duly authorized representative/s. 3. Price quotation/s must be valid for a period of sixty (60) calendar days from the deadline of submission. 4. Price quotation/s, to be denominated in Philippine peso, shall include all taxes, duties, and/or levies payable. 5. Quotations exceeding the Approved Budget for the Contract shall be automatically rejected. 6. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the NDA shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005. 7. Award of contract shall be made to the lowest quotation which complies with the technical specifications, requirements and other terms and conditions stated herein. 8. The item/s shall be delivered according to the accepted offer of the bidder. 9. Item/s delivered shall be inspected on the scheduled date and time of the NDA. The delivery of the item/s shall be acknowledged upon the delivery to confirm the compliance with the technical specifications. 10. Liquidated damages equivalent to one-tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. The NDA may terminate the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it. 11. NDA reserves the right to accept or reject any quotation, and to annul the procurement process or reject all proposals at any time prior to contract award, without thereby incurring any liability to the affected bidders/suppliers. The purchaser also reserves the right to waive minor deviations/defects or infirmities therein. A minor deviation/defect or infirmity is one that does not materially affect the overall functionality of the material and the capability of the supplier to perform the contract. 12. The Project shall be awarded as follows: One Project having several items that shall be awarded as one contract. One Project having several items grouped into several lots, which shall be awarded as separate contracts per lot One Project having several items, which shall be awarded as separate contracts per item. After having carefully read and accepted the Instructions and Terms and Conditions, I/we submit our quotation/s for the item/s as follows: TECHNICAL SPECIFICATIONS 1. Please quote your best offer for the item/s below. Please do not leave any field blank. Indicate “0” or “-” if it’s free of charge. 2. For item/s with offer, please state “Comply” in the column “Bidder’s Statement of Compliance” against each of the individual parameters of each Specification. Otherwise, state “no offer”. Item Description Total Quantity Unit Cost (VAT Inclusive) Total Cost (VAT Inclusive) Bidder’s Statement of Compliance 1 Sugar Refractometer 1 unit Specifications: -Brix Refractomenter -Range: 0-95 -Resolution: 0.1 -Accuracy: 0.2 Refractive Index Specifications: -Range: 1.3330-1.5300 -Resolution: 0.0001 -Accuracy: 0.0003 -Humidity: <95% RH (non-condensing) -Battery operated: 3V, 2 x AAA 1 25,000.00 25,000.00 2 Milk Analyzer 1 unit Features: -Calibrations: Cow's Milk, Goat's Milk, UHT Milk -Designed for use in Laboratories and Milk Collection Centers -Integrated 7"" fully functional display -Cleaning with two peristaltic pumps -Portable and compact design -Measuring accuracy adjustment canbe done by the RS232 Interface -ESC POS Printer Support -Integrated pH and conductivity measuring Electrical Parameters: AC Power Supply voltage: 95-250V DC Power Supply voltage: 12V to 14,2V Power Consumption: 30W max 1 300,000.00 300,000.00 3 Portable Autoclave 1 unit -Capacity: at least 24 liters -Function: Electric -Sterilization Temperature: 126°C -Working Pressure: 0.14 - 0.16 Mpa -Maximum Working Pressure: 0.165 Mpa -Chamber Dimension: at least 280 x 390 mm -Overall Dimension (LxWxH): at least 410x410x550 mm -Chamber Material: Stainless Steel -Weight: at least 15/17 kg -Power: 2 KW -Power Supply: 220 V, 50 H 1 35,000.00 35,000.00 4 Micropipette tip w/ rack 5 racks Quantity and Volume: -2 pcs- 10 μL -1 pc- 100 μL -1 pc- 200 μL -1 pc- 1000 μL -Includes at least 96 pcs tips per type -Rack with cover Delivery Date: 30 days upon receipt of Notice to Proceed Delivery Address: RDFLC- Southern Luzon, Lipa City, Batangas 5 1,000.00 5,000.00   FINANCIAL OFFER: Terms of Payment: Payment shall be made through Cheque, within thirty (30) days after Submission of Billing and User Acceptance of the product. Please quote your best offer for the item/s below. Please do not leave any field blank. Indicate “0” or “-” if it’s free of charge. Total Approved Budget for the Contract: Php 365,000.00 Quantity (A) TOTAL OFFERED QUOTATION Item 1 Sugar Refractometer 1 unit In Words: _________________________________________________________________________________________________________________ In Figures: Php_______________________ Item 2 Milk Analyzer 1 unit In Words: _________________________________________________________________________________________________________________ In Figures: Php_______________________ Item 3 Portable Autoclave 1 unit In Words: _________________________________________________________________________________________________________________ In Figures: Php_______________________ Item 4 Micropipette tip w/ rack 5 racks In Words: _________________________________________________________________________________________________________________ In Figures: Php_______________________ Signature over Printed Name Position/Designation Office Telephone Number Mobile Number Email address/es Created by JOMARK BACAY MASONGSONG Date Created 02/07/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       NATIONAL DAIRY AUTHORITY - SOUTHERN LUZON DEPARTMENT