FOOD AND VENUE FOR THE FAREWELL DINNER OF THE NATIONAL INVENTORY OF BANK OF ODS/HFC AND STRATEGY FOR THE MANAGEMENT OF UNWANTED CONTROLLED SUBSTANCES Request for Quotation (RFQ)   Reference Number 11419591   Procuring Entity ENVIRONMENTAL MANAGEMENT BUREAU - DENR   Title FOOD AND VENUE FOR THE FAREWELL DINNER OF THE NATIONAL INVENTORY OF BANK OF ODS/HFC AND STRATEGY FOR THE MANAGEMENT OF UNWANTED CONTROLLED SUBSTANCES   Area of Delivery Metro Manila   Printable Version Solicitation Number: RFQ NO. EMB-POD-2024-10-191 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 150,000.00 Delivery Period: 3 Day/s Client Agency: Contact Person: Gabby Espelita AA VI DENR Compound Visayas Avenue Bgy. VASRA Quezon City Metro Manila Philippines 1128 63-2-9204425 embquotations@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 31/10/2024 Last Updated / Time 31/10/2024 12:00 AM Closing Date / Time 04/11/2024 2:00 PM Description REQUEST FOR QUOTATION (RFQ) FOOD AND VENUE FOR THE FAREWELL DINNER OF THE NATIONAL INVENTORY OF BANK OF ODS/HFC AND STRATEGY FOR THE MANAGEMENT OF UNWANTED CONTROLLED SUBSTANCES RFQ NO. EMB-POD-2024-10-191 1. The Department of Environment and Natural Resources – Environmental Management Bureau (DENR-EMB) hereinafter referred to as the “Purchaser” now requests for submission of price quotations for the procurement of the aforesaid items described in the Technical Specifications/Scope of Works/Terms of Reference. No. Description QTY UOM Unit Price ABC 1. Food and Venue for the Farewell Dinner and Closing Program of Joint Thematic Workshop for Southeast Asia and Pacific Island Countries’ National Inventory Banks of ODS/HFC and Strategy for the Unwanted Controlled Substances on November 15, 2024, to be held within the City of Manila 75 pax X 2,000 X 1 day 75 Pax 2,000.00 150,000.00 2. A set of technical requirements are provided in Attachment/s. Item/s listed under the Purchaser’s Terms of Reference/s must be complied with on a pass-fail basis. Failure to meet any one of the requirements may result in rejection of the quotation. The Approved Budget for this contract is PhP150,000.00. 3. Bidding procedures will be conducted in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act 9184. 4. It is the intent of the Purchaser to evaluate the bid/quotation on a lot basis whichever is advantageous to the government. And award will be made to the bid/quotation or combination of quotations resulting in the lowest evaluated quotation meeting the PURCHASER’S technical specifications. 5. Quotations must be delivered at the address below not later than of 02:00 p.m. of NOVEMBER 04, 2024. Department of Environment and Natural Resources Environmental Management Bureau EMB HRD Building Ground Floor, AFMD DENR Compound, Visayas Avenue, Diliman, Quezon City 6. Prices must be quoted in Philippine Peso and must include the unit price and total price, inclusive of all taxes to be paid and other incidental cost to the delivery site/s if the contract is awarded. 7. Bid/quotation submission maybe typewritten and must be placed in a sealed envelope marked FOOD AND VENUE FOR THE FAREWELL DINNER AND CLOSING PROGRAM OF NATIONAL INVENTORY OF BANK OF ODS/HFC UNDER RFQ No. EMB-POD-2024-10-191 Sealed bids must be forwarded to BAC Secretariat (Administrative, Financial and Management Division) located at EMB-AFMD, HRD Building Ground Floor or may email to embquotations@gmail.com Submission must be or on before the indicated date at time. Late bids and proposals above the ABC shall be automatically disqualified. 8. Bids/quotations shall be valid for sixty (60) calendar days from the deadline of submission of bids. 9. The delivery period shall be within Fifteen to Thirty (15-30) calendar days from receipt of the Purchase Order (PO) and/or Job Order (JO). The supplier must inform the Purchaser at least three (3) days before the date of delivery. The delivery will be made only during working days and hours. 10. Delivery Sites: see delivery sites enumerated in the Quotation Form Environmental Management Bureau HRD Building Ground Floor DENR Compound, Visayas Avenue, Diliman, Quezon City Attention: AFMD-Property and General Services Section 11. The applicable rate for late deliveries is one tenth (1/10) of one (1) percent of the cost of the unperformed portion of the contract for every day of delay. The maximum deduction shall be ten percent (10%) of the amount of contract. Once the cumulative amount of liquidated damages reaches ten percent (10%) of the contract amount, the Purchaser shall rescind the contract without prejudice to other courses of action and remedies open to it. 12. The Purchaser reserves the right to accept or reject any quotation, and to annul the bidding/shopping process or reject all quotations at any time prior to contract award, without thereby incurring any liability to the affected bidder/bidders. The Purchaser also reserves the right to waive minor deviations/defects or infirmities therein. A minor deviation/defect or infirmity is one that does not materially affect the overall functionality of the material and the capability of the supplier to perform the contract. 13. Participating service provider/s must abide by the existing health, safety, environment, quality and other related laws and procedures as prescribed by the Philippine Government. 14. Documents to submit the following: a) Quotation Form with Technical Specifications. b) Mayor’s/Business Permit. c) PhilGEPS Registration number/Proof of PhilGEPS Registration d) Tax Clearance e) Omnibus Sworn Statement-original & notarized ENGR. RODNEY V. DIAZ OIC-Property & General Services Section Attachment 1 Republic of the Philippines Department of Environment and Natural Resources ENVIRONMENTAL MANAGEMENT BUREAU TECHNICAL SPECIFICATIONS Item No. 1 FOOD AND VENUE FOR FAREWELL DINNER OF NATIONAL INVENTORY OF BANK OF ODS/HFC Quantity: 75 pax Country of Origin: Brand/Model: All items listed under the purchasers’ specifications must be complied on a pass-fail basis. Failure to meet any one of the requirements may result to rejection. QTY UOM Purchaser’s Specifications Bidder’s Specifications 75 Pax Food and Venue for the Farewell Dinner and Closing Program of Joint Thematic Workshop for Southeast Asia and Pacific Island Countries’ National Inventory Banks of ODS/HFC and Strategy for the Unwanted Controlled Substances on November 15, 2024, to be held within the City of Manila 75 pax X 2,000 X 1 day Name of company : _________________________________ Postal address : _________________________________ Email address : _________________________________ Telephone & Fax No. : _________________________________ Signature over printed name : _________________________________ Designation : _________________________________ OTHER REQUIREMENTS 1. Quotation Submission Requirements - Supplier must submit a duly accomplished and signed Price Quotation, and Supplier’s line by line Technical Specifications compliance. - Supplier’s must accomplish/fill all required pages to facilitate documentation - Supplier must be PhilGEPS registered. - Business Permit/License Permit - Failure to follow the above requirements may result to outright rejection of submitted quotation/s. 2. Evaluation and Awarding of Quotation - The Purchaser will evaluate and compare the offers, which have been determined as responsive pursuant to the completeness of the purchaser requirements - Compliance to the technical specifications - Awards shall be made to the lowest evaluated and responsive quotation. - Submission of requirements containing false information or falsified documents that contain false information or concealment of such information in order to influence the outcome of eligibility screening or any other stage of the procurement process may result to Blacklisting Guidelines as provided in the IRR of RA 9184. 3. Terms of Payment - 100% of the contract price will be paid upon verification/inspection and acceptance of the services in compliance to existing government auditing and accounting procedures. QUOTATION FORM Date: ____________________ Attention: AFMD-Property and General Services Section Environmental Management Bureau HRD Building Ground Floor, AFMD DENR Compound, Visayas Avenue, Diliman, Quezon City 1) Having examined the subject Request for Quotation (RFQ) including the Technical Specifications, we, the undersigned offer to supply and deliver the following: NO. Description Delivery Site Quantity UOM Unit Price Total Price Food and Venue for the Farewell Dinner and Closing Program of Joint Thematic Workshop for Southeast Asia and Pacific Island Countries’ National Inventory Banks of ODS/HFC and Strategy for the Unwanted Controlled Substances on November 15, 2024, to be held within the City of Manila 75 pax X 2,000 X 1 day Environmental Management Bureau, HRD Building Ground Floor, AFMD DENR Compound, Visayas Avenue, Diliman, Quezon City 75 Pax 2) We undertake, if our Quotation or bid is accepted, to deliver the above goods within the Fifteen to Thirty (15-30) calendar day delivery period from receipt Purchase Order (PO) or Job Order (JO). 3) We agree to abide by this Quotation/bid for a period of sixty (60) days after the deadline of submission specified in the RFQ. 4) We understand that payment for items delivered will be made to the winning supplier after the inspection and acceptance of goods delivered. Name of company : _________________________________ Postal address : _________________________________ Email address : _________________________________ Telephone & Fax No. : _________________________________ Signature over printed name : _________________________________ Designation : _________________________________ Omnibus Sworn Statement (Revised) [shall be submitted with the Bid] _________________________________________________________________________ REPUBLIC OF THE PHILIPPINES) CITY/MUNICIPALITY OF ______ ) S.S. AFFIDAVIT I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: 1. [Select one, delete the other:] [If a sole proprietorship:] I am the sole proprietor or authorized representative of [Name of Bidder] with office address at [address of Bidder]; [If a partnership, corporation, cooperative, or joint venture:] I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder]; 2. [Select one, delete the other:] [If a sole proprietorship:] As the owner and sole proprietor, or authorized representative of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attorney; [If a partnership, corporation, cooperative, or joint venture:] I am granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable;)]; 3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board, by itself or by relation, membership, association, affiliation, or controlling interest with another blacklisted person or entity as defined and provided for in the Uniform Guidelines on Blacklisting; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct. 5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted. 6. [Select one, delete the rest:] [If a sole proprietorship:] The owner or sole proprietor is not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree. [If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree. [If a corporation or joint venture:] None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. [Name of Bidder] complies with existing labor laws and standards; and 8. [Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in compliance with the Philippine Bidding Documents, which includes: a. Carefully examining all of the Bidding Documents; b. Acknowledging all conditions, local or otherwise, affecting the implementation of the Contract; c. Making an estimate of the facilities available and needed for the contract to be bid, if any; and d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project]. 9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity. 10. In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person or entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code. IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________, Philippines. _____________________________________ Bidder’s Representative/Authorized Signatory SUBSCRIBED AND SWORN to before me this ___ day of [month] [year] at [place of execution], Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s exhibited to me his/her [insert type of government identification card used], with his/her photograph and signature appearing thereon, with no. ________ and his/her Community Tax Certificate No. _______ issued on ____ at ______. Witness my hand and seal this ___ day of [month] [year]. NAME OF NOTARY PUBLIC Serial No. of Commission _______________ Notary Public for _______ until __________ Roll of Attorneys No. __________________ PTR No. ______ [date issued], [place issued] IBP No. ______ [date issued], [place issued] Doc. No. _____ Page No. _____ Book No. _____ Series of _____ Created by Gabby Espelita Date Created 30/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       ENVIRONMENTAL MANAGEMENT BUREAU - DENR