Lease of Venue with Meals, Snacks, and Accommodation for the Conduct of Revision and Final QA, and Storage Filing Management of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 i Invitation to Bid (ITB)   Reference Number 11394511   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF SOUTH COTABATO   Title Lease of Venue with Meals, Snacks, and Accommodation for the Conduct of Revision and Final QA, and Storage Filing Management of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 i   Area of Delivery South Cotabato   Printable Version Solicitation Number: DSC-24-09-174 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Lease and Rental of Property or Building Approved Budget for the Contract: PHP 1,035,000.00 Delivery Period: 8 Day/s Client Agency: Contact Person: LEOMEL B LEDDA BAC Secretariat Chairperson Alunan Avenue, Koronadal City Koronadal City South Cotabato Philippines 9506 63-083-2289224 bac.southcotabato@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 12/11/2024 10:00 AM Description INVITATION TO BID FOR LEASE OF VENUE WITH MEALS, SNACKS, AND ACCOMMODATION FOR THE CONDUCT OF REVISION AND FINAL QA, AND STORAGE FILING MANAGEMENT OF DEVELOPED INTERACTIVE LEARNING ACTIVITIES IN GRADES 2,3,5,6,8,9 AND 10 IN ALL LEARNING AREAS (REBID) The DepEd-Schools Division of South Cotabato, through the General Appropriations Act (GAA) FY 2023 intends to apply the sum of One Million Thirty Five Thousand Pesos (Php 1,035,000.00) being the ABC to payments under the contract for Lease of Venue with Meals, Snacks, and Accommodation for the Conduct of Revision and Final QA, and Storage Filing Management of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 in All Learning Areas (Rebid) (Ref. No. DSC-24-09-174) 1 Lot. Bids received in excess of the ABC shall be automatically rejected at bid opening. Lot No. Description ABC 1 Lot Lease of Venue with Meals, Snacks, and Accommodation for the Conduct of Revision and Final QA, and Storage Filing Management of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 in All Learning Areas Venue: Within 3km radius of SDO for easy access and fare economy of the participants Note: To allow outsourcing of hotel accommodation in case of shortage of room accommodation for 15% of total participants PhP 1,035,000.00 Lease of Venue with Meals, Snacks, and Accommodation for the Pre-Work Activity for the conduct of Revision and Final QA, and Storage Filing Management of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 in All Learning Areas for Pre-Work Activity on November 30, 2024 to December 1 25 Pax Inclusions: 1 Plenary Hall (Airconditioned) Strong WiFi connection, At least 500 Mbps Projectors Sound System Tables and Chairs Tarpaulin 4x8ft Airconditioned Rooms for Twin, Triple up to Quad Sharing Food with free flowing coffee and Milo Lease of Venue with Meals, Snacks, and Accommodation for the Conduct of Revision and Final QA of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 in All Learning Areas on December 7-8, 2024 December 14 and 15, 2024 and 200 Pax Inclusions: 1 Plenary Hall (Airconditioned) Strong WiFi connection, At least 500 Mbps Projectors (5 units) Sound System Tables and Chairs Tarpaulin 4x8ft Airconditioned Rooms for Twin, Triple up to Quad Sharing Food with free flowing coffee and Milo Lease of Venue with Meals, Snacks, and Accommodation for the Conduct of Storage Filing Management of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 in All Learning Areas on December 21-22, 2024 25 Pax Inclusions: 1 Plenary Hall (Airconditioned) Strong WiFi connection, At least 500 Mbps Projectors (5 units) Sound System Tables and Chairs Tarpaulin 4x8ft Airconditioned Rooms for Twin, Triple up to Quad Sharing Food with free flowing coffee and Milo Menu for Pre-work Conference November 30, 2024 , December 1, 2024 DATE MENU NO\ OF PAX NOVEMBER 30, 2024 AM SNACKS CHICKEN SANDWICH 25PAX JUICE IN GLASS LUNCH CHICKEN TINOLA SOUP 25PAX STEAMED RICE CHOPSUEY SEAFOODS BUTTERED CHICKEN BEEF STEAK TAGALOG WATER MELON SLICE FRUIT JUICE IN GLASS PM SNACKS PITSE PITSE 25PAX LEMONADE JUICE IN GLASS DINNER CLAM SHELL SOUP 25PAX STEAMED RICE BUTTERED MIXED VEGE CHICKEN POTATO CASSEROLE FISH FILLET IN TARTAR SAUCE MACARONI SALAD FRUIT JUICE IN GLASS December 1, 2025 BFAST STEAMED RICE 25PAX DAING BA BANGUS SCRAMBLED EGG BANANA COFFEE/CHOCO AM SNACKS CINNAMON BREAD 25PAX ORANGE JUICE IN GLASS LUNCH MOLO SOUP 25PAX STEAMED RICE CANTON GUISADO CHICKEN CHICKEN IN LEMON SAUCE BEEF KALDERETA SPECIAL MANGO PEARL FRUIT JUICE IN GLASS PM SNACKS BREAD (PACKED) BOTTLED SOFTDRINKS Menu for Revision and Final QA, and Storage Filing Management of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 in All Learning Areas On December 7-8, 2024 December 14 and 15, 2024 and December 21-22, 2024 DATE MENU NO OF PAX December 7, 2024 AM SNACKS CHICKEN SANDWICH 200PAX JUICE IN GLASS LUNCH MONGGO SOUP 200PAX STEAMED RICE PINAKBET SEAFOODS CHICKEN ALOHA BEEF WITH BROCCOLI AND MUSHROOM WATER MELON SLICE FRUIT JUICE IN GLASS PM SNACKS UBE TWIST 200PAX LEMONADE JUICEIN GLASS DINNER MISUA WITH EGG SOUP 200PAX STEAMED RICE SPICY GISING GISING CHICKEN INASAL BANGUS STEAK MAIS CORN JELLY FRUIT JUICE IN GLASS December 8, 2024 BFAST STEAMED RICE 200PAX CHICKEN TOCINO SCRAMBLED EGG BANANA COFFEE/CHOCO AM SNACKS SIOPAO 200PAX JUICE IN GLASS LUNCH CHICKEN WITH UBAD SOUP 200PAX STEAMED RICE SOTANGHON SF CHICKEN IN TERIYAKI BEEF WITH ASSORTED VEGE MANGO JELLY FRUIT JUICE IN GLASS PM SNACKS BREAD (PACKED) 200PAX ASSORTED BOTTLED SOFTDRINKS December 14, 2024 AM SNACKS SANDWICH 200PAX JUICE IN GLASS LUNCH ASPARAGUS SOUP 200PAX STEAMED RICE PANCIT GUISADO CHICKEN CHICKEN ADOBO SA GATA BEEF POCHERO WATER MELON SLICE FRUIT JUICE IN GLASS PM SNACKS SUMAN BUDBUD 200PAX HOT CHOCO DINNER SINIGANG SA SAMPALOC 200PAX STEAMED RICE FRIED LUMPIA BANGUS ESCABECHE CHICKEN IN GARLIC GLAZE GEL SUPREME FRUIT JUICE IN GLASS December 15, 2024 BFAST STEAMED RICE 200PAX CHICKEN HAM EGG OMELET BANANA COFFEE/CHOCO AM SNACKS VEGETABLE LUMPIA 200PAX JUICE IN GLASS LUNCH NILAGANG BAKA SOUP 200PAX STEAMED RICE SEAWEED SALAD CHICKEN CURRY BEEF AFRITADA FRUIT COCKTAIL SALAD FRUIT JUICE IN GLASS PM SNACKS BREAD (PACKED) 200PAX ASSORTED BOTTLED SOFTDRINKS DATE MENU NO\ OF PAX December 21, 2024 AM SNACKS MEAT BREAD 25PAX JUICE IN GLASS LUNCH CHICKEN BINAKOL 25PAX STEAMED RICE LUMPIANG HUBAD CHICKEN ADOBO WITH EGG BEEF PASTEL WATER MELON SLICE FRUIT JUICE IN GLASS PM SNACKS FRESH LUMPIA 25PAX ORANGE JUICE IN GLASS DINNER SOTANGHON SOUP CHICKEN 25PAX STEAMED RICE BUTTERED MIX VEGE CHICKEN MANDARIN FISH FILLET IN SWEET AND SOUR SAUCE FRESH FRUIT SALAD FRUIT JUICE IN GLASS DECEMBER 22, 2024 BFAST STEAMED RICE 25PAX CORNED BEEF WITH PATATAS SCRAMBLED EGG BANANA COFFEE/CHOCO AM SNACKS TURON 25PAX MANGO JUICE IN GLASS LUNCH BEEF BULALO SOUP 25PAX STEAMED RICE LANGKA SALAD CHICKEN HUMBA BEEF STI FRIED BEEF WITH BABY CORN MANGOO PEARL FRUIT JUICE IN GLASS PM SNACKS BREAD PACKED 25PAX ASSORTED BOTTLED SOFT DRINKS 1. The DepEd-Schools Division of South Cotabato now invites bids for the above Procurement Project. Delivery of the Goods/Services is required eight (8) days from the receipt of Notice to Proceed. Bidders should have completed, within three (3) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 2. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. a. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 3. Prospective Bidders may obtain further information from BAC Secretariat Office, DepEd-Schools Division of South Cotabato, Alunan Avenue, Koronadal City and inspect the Bidding Documents at the address given below during Mondays to Fridays, 8:00am to 5:00pm. 4. A complete set of Bidding Documents may be acquired by interested Bidders on October 23, 2024 – November 12, 2024 from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos (P5,000.00). The Procuring Entity shall allow the bidder to present its proof of payment for the fees to BAC Office, DepEd–Schools Division of South Cotabato. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 5. The DepEd-Schools Division of South Cotabato will hold a Pre-Bid Conference on October 31, 2024, 10:00 AM at BAC Office, Schools Division of South Cotabato, Alunan Ave., Koronadal City and/or through video conferencing or webcasting via Google Meet or Zoom, which shall be open to prospective bidders 6. Bids must be duly received by the BAC Secretariat through (i) manual submission at the office address indicated below, (ii) online or electronic submission as indicated below, or (iii) both on or before November 12, 2024, 10:00 AM. Late bids shall not be accepted. 7. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 8. Bid opening shall be on November 12, 2024, 10:00 AM.at the given address below Bids and Awards Committee Office, DepEd Schools Division of South Cotabato, Alunan Avenue, Koronadal City and/or via Google Meet or Zoom. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 9. The DepEd-Schools Division of South Cotabato reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 10. For further information, please refer to: LEOMEL B. LEDDA BAC Secretariat Head DepEd-Schools Division of South Cotabato Alunan Avenue, Koronadal City Tel.no. 083 228 9224 Email address: bac.southcotabato@deped.gov.ph 11. You may visit the following websites: For downloading of Bidding Documents: http://depedsouthcotabato.org/invitation-to-bid/’ For online bid submission: email address: bac.southcotabato@deped.gov.ph (SGD)(sg) LEVI B. BUTIHEN BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Lease and Rental of Property or Building Lease of Venue with Meals, Snacks, and Accommodation for the Conduct of Revision and Final QA, and Storage Filing Management of Developed Interactive Learning Activities in Grades 2,3,5,6,8,9 and 10 in All Learning Areas 1 Lot 1,035,000.00 Pre-bid Conference Date Time Venue 31/10/2024 10:00 AM BAC Office, DepEd SDO South Cotabato , Alunan Ave., Koronadal City Mobile no. 09569445877 Created by LEOMEL B LEDDA Date Created 22/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF SOUTH COTABATO