Service Provider for Eastern Visayas Booth Design, Setup, and Fabrication During the 35th Philippine Travel Mart to be held at SMX Convention Center, Manila on September 06-08, 2024 Request for Quotation (RFQ)   Reference Number 11150795   Procuring Entity DEPARTMENT OF TOURISM - REGION VIII   Title Service Provider for Eastern Visayas Booth Design, Setup, and Fabrication During the 35th Philippine Travel Mart to be held at SMX Convention Center, Manila on September 06-08, 2024   Area of Delivery Leyte   Printable Version Solicitation Number: 2024-08-0228 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Travel, Food, Lodging and Entertainment Services Approved Budget for the Contract: PHP 900,000.00 Contract Duration: 7 Day/s Client Agency: Contact Person: CLARILAINE TAN PUMANES Senior Tourism Operations Officer Brgy 25 Kanhuraw Hill, Magsaysay Blvd. Tacloban City Tacloban City Leyte Philippines 6500 63-53-8320901 dotreg8@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 14/08/2024 Last Updated / Time 14/08/2024 12:00 AM Closing Date / Time 19/08/2024 1:00 AM Description REQUEST FOR QUOTATION Date: 13 August 2024 RFQ No.: 2024-08-0228 Name of Company: ______________________________________________________________________ Address: ______________________________________________________________________________ Name of Hotel/Establishment: ______________________________________________________________ Address: _____________________________________________________________________________ Contact Number: _________________________________TIN (VAT / NVAT: _________________________ Business Permit No.: ______________________PhilGEPS Registration No. (required): _________________ The Department of Tourism Region 8, through its Bids and Awards Committee, intends to procure for the Service Provider for Eastern Visayas Booth Design, Setup, and Fabrication during the 35th Philippine Travel Mart to be held at SMX Convention Center, Manila on September 06-08, 2024 with an Approved Budget of Nine Hundred Thousand Pesos (Php 900,000.00). Price validity shall be for a period of not less than sixty (60) calendar days. The procurement of Goods, Infrastructure Projects and Consulting Services, where the amount involved does not exceed the threshold prescribed in Annex "H" of the IRR will be undertaken in accordance with Section 53.9 (Small Value Procurement) of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. As such, bidders of known qualifications are invited to submit this quotation/proposal, duly signed by you or your duly authorized representative not later than 19 August 2024, subject to the Terms and Conditions provided in this RFQ. Prospective bidders who will submit a proposal with the lowest calculated and responsive offer shall be selected. A CERTIFIED TRUE COPY of 1. Valid Mayor’s/Business Permit 2. Annual Income/Business Tax Return/ BIR Registration 3. PhilGeps Registration 4. Omnibus Sworn Statement are also required to be submitted along with your quotation/proposal. Open quotations may be submitted, manually or through facsimile or email at the address and contact numbers indicated below. For any clarification, you may contact MR. KENT REYMARK S. TOCAYON at telephone nos. 0945 440 0829 or email address at reymarktocayon.dot8@gmail.com. CLARILAINE T. PUMANES BAC Chairperson After having carefully read and accepted the Terms and Conditions, I/we submit our quotation/s for the item/s as follows (kindly check those specifications you can comply to): QUANTITY UNIT ARTICLE / DESCRIPTION / SPECIFICATION AMOUNT 1 package Service Provider for Eastern Visayas Booth Design, Setup, and Fabrication during the 35th Philippine Travel Mart to be held at SMX Convention Center, Manila on September 06-08, 2024 Venue: SMX Convention Center, Manila Event Date: 06-08 September 2024 Ingress: 04 September 2024 Egress: 09 September 2024 Requirements: For booth design • 2 to 3 booth design proposals subject for comments and approval of DOT8 • Regular updates and progress reports to the client. • Open communication channels for feedback and revisions. • Integration of branding elements to ensure consistent representation of the Eastern Visayas region, and alignment to this year's PTM theme, "LOVE Next Gen Tourism" • Furnish 3D renderings and visual mock-ups of the proposed booth design • Must have photos of Eastern Visayas tourism products/ destinations • Booth Height: must be the maximum height allowed • 3D acrylic Large Eastern Visayas Signage with lights on top of the booth • 3D acrylic Love the Philippines Signage with lights • Entire booth must be well-lighted • Must adhere to the suggestions and recommendations of the client • Contractor must shoulder subcontractor's fee Physical requirements: • 54 sqm (L=9m, W=6m), carpeted flooring, six (6) electrical outlets, no fascia board • Pavilion design must maintain 50% visibility on all sides. • Storage room • 3 high meeting tables, 2 feet width with storage with 2 high chair each • Large screen TV • Meeting area (table with chairs) • Trash bins • Entrance Archway A modest archway inspired by traditional Filipino architecture/ Eastern Visayan culture with intricate carvings and vibrant colors. • Signage: "Eastern Visayas Infinite Escapes" must be prominently displayed. • Central Pavilion must have a central area with a compact map of Eastern Visayas on the floor, highlighting the six provinces and Tacloban City. For booth fabrication and setup *Must be able to construct approved booth design in a given timeframe *Capable to handle electrical, lighting, and multimedia installations *Compliant to safety and industry standards *Coordinate with expo organizers for logistical arrangements *Support for any technical issues or adjustments needed on-site during the expo *Post-expo services, including booth dismantling and storage option Additional Requirements: - Must facilitate the notarization of Contract of Services - Must shoulder subcontractor’s fee (Php. 250/sqm + 12%VAT) - Must be willing to provide services on a send-bill arrangement - Must be open to last-minute adjustments Terms of Payment: Send Bill / Government Procedure Thirty (30) days term This office desires to place an order for the above item(s) with the minimum delay. Your firm quotation will help us very much in placing the order. _____________________________________ Print Name and Signature of Dealer / Supplier _____________________________________ Date Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Booth Contractor Booth Contractor to handle the Concept, Design, and Set-up of the Booth of the Department of Tourism Region 8 at the Mindanao Tourism Expo 2023 1 Package 900,000.00 Created by CLARILAINE TAN PUMANES Date Created 13/08/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF TOURISM - REGION VIII