UPLB-S-209-09-24, SUPPLY AND DELIVERY OF BRANDED AND BRAND NEW PHOTOGRAPHIC EQUIPMENT FOR VARIOUS OFFICES Invitation to Bid (ITB)   Reference Number 11230119   Procuring Entity UNIVERSITY OF THE PHILIPPINES - LOS BAÑOS   Title UPLB-S-209-09-24, SUPPLY AND DELIVERY OF BRANDED AND BRAND NEW PHOTOGRAPHIC EQUIPMENT FOR VARIOUS OFFICES   Area of Delivery   Printable Version Solicitation Number: UPLB-S-209-09-24 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Photographic Equipment Approved Budget for the Contract: PHP 467,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: AILEEN T VILLAFLOR N/A University of the Philippines, Los Baños Laguna Philippines 4030 63-49-5361845 aptorrizo1@up.edu.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 10/09/2024 Last Updated / Time 10/09/2024 12:00 AM Closing Date / Time 17/09/2024 10:45 AM Description INVITATION TO BID FOR UPLB-S-209-09-24, SUPPLY AND DELIVERY OF BRANDED AND BRAND NEW PHOTOGRAPHIC EQUIPMENT FOR VARIOUS OFFICES 1. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB), through the (SOURCE OF FUND TF/GF/RF 2024) intends to apply the sum of FOUR HUNDRED SIXTY-SEVEN THOUSAND PESOS (PhP467,000.00) being the ABC to payments under the contract for UPLB-S-209-09-24, SUPPLY AND DELIVERY OF BRANDED AND BRAND NEW PHOTOGRAPHIC EQUIPMENT FOR VARIOUS OFFICES. Bids received in excess of the ABC shall be automatically rejected at bid opening. ITEM DESCRIPTION QTY UNIT ABC TOTAL ABC SUPPLY AND DELIVERY OF BRANDED AND BRAND NEW PHOTOGRAPHIC EQUIPMENT FOR VARIOUS OFFICES 3 LOTS ₱467,000.00 2. The summary of the bidding activities is as follows: Advertisement/Posting of Invitation to Bid 10 September 2024 Issuance and availability of Bid Documents 10 September 2024 Pre-bid conference N/A Site Inspection N/A Deadline of Submission of Request for Clarification Last Day of Issuance of Bid Bulletin Deadline for Submission of Bids 17 September 2024, 10:45 AM 3. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) now invites bids for the above Procurement Project. Delivery of the Goods is required by within Thirty (30) calendar days upon receipt Notice to Proceed. Bidders should have completed, within ten years (2014-PRESENT) from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 4. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 5. Prospective Bidders may obtain further information from UPLB BAC Secretariat through email at aptorrizo1@up.edu.ph and inspect the Bidding Documents at the address given below during office hours from 8:00 am to 5:00 pm, Monday to Friday. 6. A complete set of Bidding Documents may be acquired by interested Bidders from the BAC Secretariat starting on 10 September 2024 from the given address and website(s) below for a non-refundable bidding documents fee amounting to FIVE HUNDRED PESOS (PHP500.00) Bidding documents fee payment shall be made through deposit or on-line transfer of funds to: Bank Name: Landbank of the Philippines UP Los Baños Branch Account Number: 1892-1005-07 Account Name: UPLB Trust Project Fund Or thru Landbank Link.bizPortal. UPLB Cashier’s Office shall issue the corresponding Official Receipt which can be claimed at the BAC Secretariat’s office every Monday to Friday from 8:00 am to 5:00 pm only. Bidders may contact the Cashier’s Office through telephone number (049)536-3558 or in their email address, cashiersoffice.uplb@up.edu.ph for information and instruction. Bidders are required to include two copies of Deposit/ Transfer Slip with bank validation or any other equivalent proof of payment in the documents for submission during opening day in lieu of the OR. It may also be downloaded free of charge from the websites of the Philippine Government Electronic Procurement System (PhilGEPS) and UPLB BAC, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 7. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) will hold a Pre-Bid Conference on ____________ through video conferencing or webcasting: via Zoom application, which shall be open to prospective bidders. Link for the meeting may be viewed at the BAC website or can be requested through the BAC Secretariat via email. 8. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before 17 September 2024, 10:45 AM. Late bids shall not be accepted. 9. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 10. Bid opening will follow shortly after the deadline of the submission of bids via Zoom application. Link for the meeting may be viewed at the BAC website Link for the meeting may be viewed at the BAC website or can be requested through the BAC Secretariat via email. Bids will be opened in the presence of the bidders’ representatives who choose to attend the online activity. BAC SECRETARIAT OFFICE Old MSI Building UPLB College, Laguna. 11. The UNIVERSITY OF THE PHILIPPINES LOS BAÑOS (UPLB) reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. Bidders shall read the bidding documents carefully and strictly comply with the requirements indicated in the bidding documents. Failure to comply may lead to disqualification of the bid. 13. Bidders are encouraged to properly use tabs and identify the documents submitted for ease of reference in the opening of the bids. 14. For further information, please refer to: DR. EILEEN LORENA M. MAMINO Chair, BAC Secretariat BAC Secretariat Office, Old MSI Building, UPLB College Laguna. Contact No. +63 928 515 8308 Email address: bacsecretariat.uplb@up.edu.ph http://www.bac.uplb.edu.ph 15. You may visit the following websites: For downloading of Bidding Documents: https://philgeps.gov.ph https://bac.uplb.edu.ph ATTY. ERIC PAUL D. PERALTA Chair, BAC Goods Created by AILEEN T VILLAFLOR Date Created 09/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       UNIVERSITY OF THE PHILIPPINES - LOS BAÑOS