Purchase of Food Supplies for Municipality Meet and District Meet of Lazi District I and II. Invitation to Bid (ITB)   Reference Number 11335528   Procuring Entity MUNICIPALITY OF LAZI, SIQUIJOR   Title Purchase of Food Supplies for Municipality Meet and District Meet of Lazi District I and II.   Area of Delivery Siquijor   Printable Version Solicitation Number: 2024-PB-10-011 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Grocery Items Approved Budget for the Contract: PHP 260,000.00 Delivery Period: 15 Day/s Client Agency: Contact Person: Letecia D. Ragasa Head, BAC Secretariat Tigbawan, Lazi, Siquijor Lazi Siquijor Philippines 63-915-6810165 lazi.siquijor@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 09/10/2024 Last Updated / Time 09/10/2024 12:00 AM Closing Date / Time 17/10/2024 3:00 PM Description MUNICIPAL GOVERNMENT OF LAZI Project Reference Number: ___________________ Name of the Project: Purchase of Food Supplies for Municipality Meet and District Meet of Lazi District I and II Standard Form Number: SF-GOOD-05 Location of Project: Lazi, Siquijor INVITATION TO BID The Municipality of Lazi, Siquijor through its Bids and Awards Committee (BAC), invites suppliers/manufacturers/distributors/contractors to apply for eligibility and to bid for the hereunder project: Name of Project: Location: Brief Description: Purchase of Food Supplies for Municipality Meet and District Meet of Lazi District I and II. Lazi, Siquijor Purchase of Food Supplies for Municipality Meet and District Meet of Lazi District I and II. The Approved Budget for the Contract (ABC) is Php 260,000.00. All bids in excess of the ABC shall be automatically rejected. Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criteria as specified in the Revised Implementing Rules and Regulations of Republic Act No. 9184 (R.A. 9184), otherwise known as the Government Procurement Reform Act. Only submissions from Bidders who pass the eligibility check will be opened. I. General Requirements This document presents the instructions, minimum requirements, and prescribed forms required for eligibility to bid. All the documents to be submitted for eligibility to bid should be separated by appropriately labeled tabs. All Bidders/Proponents are required to follow the suggested format and presentation of the documents. All documents must be in A4 size bond paper and must be placed in sealed long brown envelopes and labeled as follows: • Envelope 1 - Eligibility Requirements and Technical Components of the bid • Envelope 2 - Financial Component of the bid The Bidder/Proponent must first comply with the following requirements and provide documentary proof and/or certifications to support claims made, and place such documents in Envelope 1. The basic documents must be separated by dividers, e.g., colored paper, cardboard, etc. with tabs as assigned below: 1. Board Resolution/Special Power of Attorney authorizing the representative/signatory to sign and submit bid proposals and other documents; 2. Certified true copy of Department of Trade and Industry (DTI) business name registration or SEC registration certificate, whichever may be appropriate under existing laws of the Philippines; 3. Certified true copy of valid and current Mayor’s permit/municipal license; 4. Certified true copy of BIR Registration; 5. Certified true copy of PHILGEPS Registration; 6. Certified true copy of Latest Tax Clearance; 7. Statement of the prospective bidder that it is not “blacklisted” or barred from bidding by the government or any of its agencies, offices, corporations, or LGUs, including non-inclusion in the Consolidated Blacklisting Report issued by the Government Procurement Policy Board (GPPB), once released in accordance with the guidelines to be issued by the GPPB; 8. Audited Financial Statements for the Preceding Year; 9. Computation of Net Financial Computation Capacity (NFCC); 10. Statement of the prospective bidder of all its ongoing and completed government and private contracts during the past three years, where applicable, including contracts awarded but not yet started, if any. The statement shall state for each contract whether said contract is: Ongoing, Completed, or Awarded but not yet started: within the past three years, where applicable. The statement shall include, for each contract, the following: o name of the contract; o date of the contract; o kinds of goods sold; o amount of contract and value of outstanding contracts; o date of delivery; o end user’s acceptance, if completed; and o specification whether prospective bidder is a manufacturer, supplier, or distributor; 11. NTC Certificate; 12. Bid Security/Bid-Securing Declaration; 2 13. Notarize Omnibus Sworn Statement; II. General Evaluation Methods/Criteria The Bids and Awards Committee (BAC) will initially evaluate the eligibility requirements submitted by each Bidder based on the completeness of submitted documents. BAC members shall check for the completeness, organization, and accuracy of information provided. Envelopes 1 and 2 will only be opened on 17 October 2024 during the opening of bids. (See section III for the complete schedule.) Late or incomplete submission and/or inaccurate information shall automatically disqualify the Bidder/Proponent. Only Bidders/Proponents with complete and accurate background information shall be evaluated based on the following: 1. Legality of existence of the Bidder/Proponent, whether the Bidder/Proponent is a legitimate and duly authorized entity. 2. Financial capability, whether the Bidder/Proponent is in good financial standing and is capable of financing the requirements of the contract. 3. Service capability, whether the Bidder/Proponent has the organizational capability to deliver the services and to provide assistance/support. 4. User acceptance of services or track record based on solicited feedback from selected clients served or accredited by the Bidder/Proponent; and 5. Other criteria as may be recommended/prescribed by the BAC and the Commission on Audit. III. Schedule for the Bidding 20 September 2024 Issuance of Bid Documents Opening of Bids 17 October 2024 18 October 2024 21 October 2024 Bid Evaluation Post-Qualification 23 October 2024 Notice of Award Bid Documents will be available only to prospective bidders upon payment of a non-refundable amount of Php 500.00 to the LGU cashier. The opening of bids shall follow the procedure prescribed in RA 9184 and shall take place on 17 October 2024, 3:00 p.m. at the Office of the Bids and Awards Committee, 2nd Floor Municipal Building, Tigbawan, Lazi, Siquijor. IV. Inquiries and Submission of Bidding Forms All documents to be submitted should be logged in by the BAC Secretariat indicating the exact time of receipt. The Head of BAC Secretariat, Ms. Letecia D. Ragasa, must receive all bid proposals not later than 2:50 p.m. (LGU-Lazi time) on 17 October 2024 addressed to the Bids and Awards Committee. For further inquiries, please contact Letecia D. Ragasa at cellphone numbers +63915-681-0165 or at email address lazi.siquijor@yahoo.com respectively. Approved by: JOANNES PAULUS V. JUMADLA MPDC/BAC Chairman Noted by: PHIL MOORE D. LARGO Municipal Mayor Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Food Supplies for Municipality Meet and District M Purchase of Food Supplies for Municipality Meet and District Meet of Lazi District I and II. 1 Lot 260,000.00 Created by Letecia D. Ragasa Date Created 08/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       MUNICIPALITY OF LAZI, SIQUIJOR