San Remigio Tourist Rest Area Groundbreaking and Memorandum of Agreement (MOA) Signing Ceremony Request for Quotation (RFQ)   Reference Number 11393891   Procuring Entity DEPARTMENT OF TOURISM - REGION VI   Title San Remigio Tourist Rest Area Groundbreaking and Memorandum of Agreement (MOA) Signing Ceremony   Area of Delivery Antique   Printable Version Solicitation Number: 2024-062 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Events Management Approved Budget for the Contract: PHP 306,450.00 Contract Duration: 7 Day/s Client Agency: Contact Person: Mary Lou Gabinete Escullar Senior Tourism Operations Officer General Luna St. Iloilo City Iloilo Philippines 5000 63-33-3217811 dot6.procurement@tourism.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 23/10/2024 Last Updated / Time 23/10/2024 12:00 AM Closing Date / Time 29/10/2024 2:00 PM Description I. II. PROJECT PROFILE: Project Title: San Remigio Tourist Rest Area Groundbreaking and Memorandum of Agreement (MOA) Signing Ceremony Proposed Location: Barangay Aningalan, San Remigio, Antique III. TENTATIVE EVENT SCHEDULE DATE EVENT/ACTIVITY REMARKS November 19 Advance Party OSC, DOT VI, LGU November 20 Tech Run and Site Inspection Protocol Officers. OPAA, Osec, OSC, DOT VI, LGU November 21 Groundbreaking and MOA Signing Note: Dates may change depending on the availability of Secretary Christina Garcia Frasco IV. DESCRIPTION/SPECIFICATIONS REQUIREMENTS AND QUALIFICATIONS TO INTERESTED SUPPLIERS: • Suppliers must be: - a DOT-accredited service provider (tour operator and MICE organizer) located in Western Visayas • Must be PhilGEPS registered • Must be willing to provide services on a send-bill arrangement • Must be open to changes in the itinerary or other arrangements/requests V. DELIVERABLES: DOT ACCREDITED SERVICE PROVIDER (TOUR OPERATOR/MICE ORGANIZER) TO PROVIDE THE FOLLOWING DELIVERABLES- Php 306,450.00 1. ACCOMMODATION FOR DOT GUESTS AND SECRETARIAT/SUPPORT TEAM – Php 69,700.00 Room accommodation in San Jose, Antique for DOT Guests and VIPs Check-in: November 19, 2024 Check-out: November 20, 2024 Twin-Sharing Room Occupancy _________ *With breakfast for 2 pax 3 rooms x 1 night Check-in: November 20, 2024 Check-out: November 21, 2024 Single Room Occupancy _________ *With breakfast 4 rooms x 1 night Check-in: November 20, 2024 Check-out: November 21, 2024 Twin-Sharing Room Occupancy *With breakfast for 2 pax 8 rooms x 1 night Room accommodation in San Remigio, Antique for DOT Guests and Secretariat/Support Team Check-in: November 20, 2024 Check-out: November 21, 2024 Quadruple-Sharing Room Occupancy *With breakfast for 4 pax 1 room x 1 night Check-in: November 20, 2024 Check-out: November 21, 2024 Triple-Sharing Room Occupancy *With breakfast for 3 pax 1 room x 1 night Check-in: November 20, 2024 Check-out: November 21, 2024 Twin-Sharing Room Occupancy *With breakfast for 2 pax 2 rooms x 2 nights 2. MEALS – Php 173,750.00 November 19, 2024 • Lunch for 10 pax in Iloilo City (inclusive of soup, rice, vegetables, 2 main dishes, dessert and drinks) • Packed PM Snacks for 20 pax (with drinks) for 30 pax during coordination meeting • Dinner for 10 pax in San Jose (inclusive of soup, rice, vegetables, 2 main dishes, dessert and drinks) November 20, 2024 • Breakfast for 10 pax in Iloilo City (inclusive of soup, rice, vegetables, 2 main dishes, dessert and drinks) • AM/PM Snacks with drinks and Lunch for Support Team for 60 pax • Lunch for 35 pax in Iloilo City/San Remigio (inclusive of soup, rice, vegetables, 2 main dishes, dessert and drinks) • Dinner for 35 pax in San Jose/San Remigio (inclusive of soup, rice, vegetables, 2 main dishes, dessert and drinks) November 21, 2024 (with Secretary Christina Frasco) • Breakfast for 10 pax at San Jose (inclusive of soup, rice, vegetables, 2 main dishes, dessert and drinks) • AM/PM Snacks with drinks and Lunch for 140 pax (lunch inclusive of soup, rice, vegetables, 3 main dishes, dessert and drinks; Snacks preferably native delicacies) • Packed AM/PM Snacks with drinks and Lunch for HPG, PNP and Support Team for 70 pax 3. TRANSPORTATION – Php 18,000.00 • Hiring of 2 vans inclusive of drivers and gasoline (with 12-14 seating capacity) : - 1 van for VIPs - 1 van for Media - With 8-10 hours use - Route: Around Iloilo City to Antique and vice versa 4. MISCELLANEOUS EXPENSES – Php 45,000.00 • Gasoline/Honorarium, bread and pastries for VVIPs, 50 pcs. bottled waters (300 ML), 1 bouquet of flowers, physical arrangement of tables and chairs during the MOA signing, and other expenses incurred during the event that are official in nature. VI. Other documents to be submitted together with proposal/s Technical/documentary requirements:  Current Mayor’s Permit/Business Permit  DTI/SEC Registration  PHILGEPS Registration Number/certificate  DOT-Accreditation Certificate (for MICE Organizer/Tour Op only) o If for renewal, include proof of processing renewal with DOT  Notarized Omnibus Sworn Statement VII. SUBMISSION OF BID Original copies of the bid and supporting documents must be submitted at Casa Real de Iloilo Building, Gen. Luna St., Iloilo City on or before October 29, 2024 until 2:00 PM. Late proposals and incomplete documents will not be accepted. VIII. APPROVED BUDGET (inclusive of all government taxes, fees and/or bank charges): Php 306,450.00 IX. CONTACT DETAILS: Mary Lou G. Escullar Head, BAC Secretariat dot6.procurement@tourism.gov.ph X. RESERVATION CLAUSE The HoPE reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract in the following situations: a. If there is prima facie evidence of collusion between appropriate public officers or employees of the Procuring Entity, or between the BAC and any of the bidders, or if the collusion is between or among the bidders themselves, or between a bidder and a third party, including any act which restricts, suppresses or nullifies or tends to restrict, suppress or nullify competition; b) If the BAC is found to have failed in following the prescribed bidding procedures; or c) For any justifiable and reasonable ground where the award of the contract will not redound to the benefit of the GoP, as follows: (i) if the physical and economic conditions have significantly changed so as to render the project no longer economically, financially, or technically feasible, as determined by the HoPE; (ii) if the project is no longer necessary as determined by the HoPE; or (iii) if the source of funds for the project has been withheld or reduced through no fault of the Procuring Entity. VIII. DATA PRIVACY NOTICE The Department of Tourism, in line with the Data Privacy Act of 2012, is committed to protect and secure personal information obtained in the process of performance of its mandate. The personal information you provided will be processed and utilized solely for documentation, for reportorial requirements/compliance to governmental rules and regulations. Collected personal information will be kept/stored and accessed only by authorized DOT personnel and will not be shared with outside parties unless written consent is secured. Information will be stored for three (3) years after which physical records shall be disposed or destroyed following the disposition process provided by the National Archives of the Philippines Prepared by: Arianne Faye H. Balbidades Project Officer Approved by: Liberty N. Ferrer Division Chief - TDD Created by Mary Lou Gabinete Escullar Date Created 22/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF TOURISM - REGION VI