RFQ No. 2024-10-242 "Lot 1: Lease of 2 units of Multi-Function Printer/Copier for 12 months (LLLS) and Lot 2: Lease of 1 unit of Multi-Function Printer/Copier for 12 months (DLGRAP-PMO) Request for Quotation (RFQ)   Reference Number 11339827   Procuring Entity DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT - MAIN   Title RFQ No. 2024-10-242 "Lot 1: Lease of 2 units of Multi-Function Printer/Copier for 12 months (LLLS) and Lot 2: Lease of 1 unit of Multi-Function Printer/Copier for 12 months (DLGRAP-PMO)   Area of Delivery Metro Manila   Printable Version Solicitation Number: RFQ No. 2024-10-242 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Office Equipment Approved Budget for the Contract: PHP 296,399.88 Delivery Period: 0 Day/s Client Agency: Contact Person: Kyle Raphael Arcilla Ricarte Administrative Officer I DILG NAPOLCOM CENTER, Edsa corner Quezon Avenue Quezon City Metro Manila Philippines 63-2-8763454 Ext.5108 ppms2024.dilgco@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 2 Date Published 10/10/2024 Last Updated / Time 10/10/2024 12:00 AM Closing Date / Time 14/10/2024 12:00 PM Description ITEM NO. ITEM DESCRIPTION QTY. UNIT APPROVED BUDGET FOR THE CONTRACT (ABC) STATEMENT OF COMPLIANCE PRICE OFFER FROM SUPPLIER/ SERVICE PROVIDER ABC PER ITEM TOTAL ABC OFFER PER ITEM TOTAL OFFER Lot No. 1 : Lease of Two (2) units of Multi-Function Printer/Copier for 12 Months (LLLS) ABC: PHP 197,599.92 Breakdown: 1 "Lease of Two (2) units of Multi-Function Printer/Copier for 12 Months Multifunction Printer/Copier Printer Type: Monochrome Memory: Minimum of 2GB Print Resolution: At least 1200 x 600 dpi Print Speed: Min. of 35 pages per minute Copy Speed: Min. of 35 pages per minute Scan Speed: Min of 50 pages per minute Scanning Resolution: Min. of 600 x 600 dpi Reduce/Enlarge: At least 25% - 400% Paper Size Supported: Letter, A4, Folio, Legal, A3 Paper Handling (Input): Min. of 500 sheets Paper Handling (Output): Min. of 100 sheets Interface/Connectivity: USB & Ethernet Duplex Printing: Yes Automatic Document Feeder: Yes " 2 unit 8,233.33 x 12 months 197,599.92 Lot No. 1 : Lease of Two (2) units of Multi-Function Printer/Copier for 12 Months (LLLS) Continuation ABC: PHP 197,599.92 Breakdown: "OS Supported: Windows 10 or higher and its Equivalent Installation and Configuration Scope: Free machine hardware and software installation up to five (5) desktops Break Free Response Time: Within 2 hours from time of call; cut-off 2PM Break Fix Response Time after cut-off: -Next business day Responsve Type: On-site, On-Line Provision of Service Unit: After 48 hours unresolve machine problem Installation Service: Free Labor Training/Knowledge Transfer: Free Rental Package: Unlimited Service Call Free Spare Parts Replacement Free Preventive Maintenance Monthly Free machine consumables (toner, drum) Minimum inclusive of 10,000 pages per month" Lot No. 1 : Lease of Two (2) units of Multi-Function Printer/Copier for 12 Months (LLLS) Continuation ABC: PHP 197,599.92 Breakdown: "SCOPE OF WORK: 1. Place of Delivery and Installation. The Multi-function Printer/Copier shall be delivered only to the Property Accounts Section, General Services Division (PAS, GSD) and installed Two (2) units of Multifunction Printer/Copier at the 21st Floor, Legal and Legislative Liaison Service (LLLS), DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, Quezon City. 2. Supply, Delivery, Installation, and Maintenance. The testing, commissioning, and configuring of the above-described items shall cover the following: a. Maintenance and Support (Mult-function Printer/Copier): A.The transportation, field allowance, and other incidental expenses of technicians who will be providing technical services on-site during the contract period are covered by the supplier. " Lot No. 1 : Lease of Two (2) units of Multi-Function Printer/Copier for 12 Months (LLLS) Continuation ABC: PHP 197,599.92 Breakdown: "B. The supplier shall provide highly technical personnel to service the photocopier, including its components/peripherals whenever and/or any related problems should occur. C. The supplier must have a service center and should have on-call support available every working day. D. On parts repair of the Multi-function Printer/Copier, testing shall be done on-site to know the extent of the problem. E. Inclusion: With Free consumables and spare parts replacement, 10,000 pages/month 3. The supplier shall teach the end-user how to operate properly the Multi-function Printer/Copier and shall provide technical support to the end-user. " Lot No. 1 : Lease of Two (2) units of Multi-Function Printer/Copier for 12 Months (LLLS) Continuation ABC: PHP 197,599.92 Breakdown: "4. Any damage to the equipment due to improper operation shall be the responsibility of the end-user. Further, loss of or damage to the equipment due to improper handling and/or storage, including but not limited to, infiltration of rodents and insects, flood, typhoon, fire, and earthquake after the same has been delivered to the end-user shall be the liability of the latter. 5. The supplier warrants the equipment to be fully operational and is free from any factory or mechanical defects upon delivery to the end-user. The supplier shall provide for the said EQUIPMENT's full warranty including its repair, maintenance, and replacement of its parts without cost to the end-user, if necessary within one (1) year after the complete delivery and installation of which. " Lot No. 1 : Lease of Two (2) units of Multi-Function Printer/Copier for 12 Months (LLLS) Continuation ABC: PHP 197,599.92 Breakdown: "TIMELINE Period of Lease. The lease period shall be for twelve (12) months. Which will commence upon completion of delivery and installation of the equipment TERMS OF PAYMENT Payment Schedule. The first payment shall be made one (1) months after the date of completion of delivery and installation and the following rental payment shall be made every 10th of the month. EFFECTIVITY CLAUSE: The Contract shall be effective upon sgning, and the services shall commence upon the issuance of a Certification of Acceptance by DILG. " Lot No. 1 : Lease of Two (2) units of Multi-Function Printer/Copier for 12 Months (LLLS) Continuation ABC: PHP 197,599.92 Breakdown: "TERMINATION CLAUSE: The end-user and the supplier reserve the right to pre-terminate the lease contract for any violation of its terms and condition or any just cause. The failure of the supplier to insist upon strict performance of any of the terms, conditions, and convenants hereof shall be not deemed a relinquishment or waiver of any right or remedy under this contract, nor shall it be construed as a waiver of any subsequent breach or default of the terms, conditions, and convenants herein contained, which shall deemed in full force and effect, No waiver by the supplier shall be deemed to have been made unless expressed in writing. Either end-user or supplier may terminate Contract for any cause upon written notice to the other party for at least thirty (30) days prior to the date of termination as provided herein. " Lot No. 2 : Lease of One (1) unit of Multi-Function Printer/Copier for 12 Months (DLGRAP-PMO) ABC: PHP 98,799.96 Breakdown: "Lease of One (1) unit of Multi-Function Printer/Copier for 12 Months Multifunction Printer/Copier Printer Type: Monochrome Memory: Minimum of 2GB Print Resolution: At least 1200 x 600 dpi Print Speed: Min. of 35 pages per minute Copy Speed: Min. of 35 pages per minute Scan Speed: Min of 50 pages per minute Scanning Resolution: Min. of 600 x 600 dpi Reduce/Enlarge: At least 25% - 400% Paper Size Supported: Letter, A4, Folio, Legal, A3 Paper Handling (Input): Min. of 500 sheets Paper Handling (Output): Min. of 100 sheets Interface/Connectivity: USB & Ethernet Duplex Printing: Yes Automatic Document Feeder: Yes " 1 unit 8,233.33 x 12 months 98,799.96 Lot No. 2 : Lease of One (1) unit of Multi-Function Printer/Copier for 12 Months (DLGRAP-PMO) Continuation ABC: PHP 98,799.96 Breakdown: "OS Supported: Windows 10 or higher and its Equivalent Installation and Configuration Scope: Free machine hardware and software installation up to five (5) desktops Break Free Response Time: Within 2 hours from time of call; cut-off 2PM Break Fix Response Time after cut-off: -Next business day Responsve Type: On-site, On-Line Provision of Service Unit: After 48 hours unresolve machine problem Installation Service: Free Labor Training/Knowledge Transfer: Free Rental Package: Unlimited Service Call Free Spare Parts Replacement Free Preventive Maintenance Monthly Free machine consumables (toner, drum) Minimum inclusive of 10,000 pages per month" Lot No. 2 : Lease of One (1) unit of Multi-Function Printer/Copier for 12 Months (DLGRAP-PMO) Continuation ABC: PHP 98,799.96 Breakdown: "SCOPE OF WORK: 1. Place of Delivery and Installation. The Multi-function Printer/Copier shall be delivered only to the Property Accounts Section, General Services Division (PAS, GSD) and installed One (1) unit of Multifunction Printer/Copier at the Decentralization and Local Governance Reform-Project Management Office, 2nd floor Annex Building, Sugar Center Compound, North AVe. Diliman, Brgy. Vasra, Quezon City. 2. Supply, Delivery, Installation, and Maintenance. The testing, commissioning, and configuring of the above-described items shall cover the following: a. Maintenance and Support (Mult-function Printer/Copier): A.The transportation, field allowance, and other incidental expenses of technicians who will be providing technical services on-site during the contract period are covered by the supplier. " Lot No. 2 : Lease of One (1) unit of Multi-Function Printer/Copier for 12 Months (DLGRAP-PMO) Continuation ABC: PHP 98,799.96 Breakdown: "B. The supplier shall provide highly technical personnel to service the photocopier, including its components/peripherals whenever and/or any related problems should occur. C. The supplier must have a service center and should have on-call support available every working day. D. On parts repair of the Multi-function Printer/Copier, testing shall be done on-site to know the extent of the problem. E. Inclusion: With Free consumables and spare parts replacement, 10,000 pages/month 3. The supplier shall teach the end-user how to operate properly the Multi-function Printer/Copier and shall provide technical support to the end-user. " Lot No. 2 : Lease of One (1) unit of Multi-Function Printer/Copier for 12 Months (DLGRAP-PMO) Continuation ABC: PHP 98,799.96 Breakdown: "4. Any damage to the equipment due to improper operation shall be the responsibility of the end-user. Further, loss of or damage to the equipment due to improper handling and/or storage, including but not limited to, infiltration of rodents and insects, flood, typhoon, fire, and earthquake after the same has been delivered to the end-user shall be the liability of the latter. 5. The supplier warrants the equipment to be fuly operational and is free from any factory or mechanical defects upon delivery to the end-user. The supplier shall provide for the said EQUIPMENT's full warranty including its repair, maintenance, and replacement of its parts without cost to the end-user, if necessary within one (1) year after the complete delivery and installation of which. " Lot No. 2 : Lease of One (1) unit of Multi-Function Printer/Copier for 12 Months (DLGRAP-PMO) Continuation ABC: PHP 98,799.96 Breakdown: "TIMELINE Period of Lease. The lease period shall be for twelve (12) months. Which will commence upon completion of delivery and installation of the equipment TERMS OF PAYMENT Payment Schedule. The first payment shall be made one (1) months after the date of completion of delivery and installation and the following rental payment shall be made every 10th of the month. EFFECTIVITY CLAUSE: The Contract shall be effective upon sgning, and the services shall commence upon the issuance of a Certification of Acceptance by DILG. " Lot No. 2 : Lease of One (1) unit of Multi-Function Printer/Copier for 12 Months (DLGRAP-PMO) Continuation ABC: PHP 98,799.96 Breakdown: "TERMINATION CLAUSE: The end-user and the supplier reserve the right to pre-terminate the lease contract for any violation of its terms and condition or any just cause. The failure of the supplier to insist upon strict performance of any of the terms, conditions, and convenants hereof shall be not deemed a relinquishment or waiver of any right or remedy under this contract, nor shall it be construed as a waiver of any subsequent breach or default of the terms, conditions, and convenants herein contained, which shall deemed in full force and effect, No waiver by the supplier shall be deemed to have been made unless expressed in writing. Either end-user or supplier may terminate Contract for any cause upon written notice to the other party for at least thirty (30) days prior to the date of termination as provided herein. " GRAND TOTAL: Reference: Various Purchase Request Purpose: for official use of Various Offices DELIVERY PERIOD: WITHIN 20 CALENDAR DAYS UPON RECEIPT OF NOTICE TO PROCEED (NTP) INSTRUCTION TO SUPPLIER: 1. The project shall be awarded as separate CONTRACT/PO each lot. The total number of Contract/ PO to be awared for this project is two (2). 2. For each lot, supplier must indicate either "COMPLY" or "NOT COMPLY" against each item in the Statement of Compliance. 3. All line items on the lots must have either comply or not comply do not leave blank portion on the lot. Failure to do so shall be a grounds for rejection of the quote on the lot. 4. The offered amount per item should not exceed the ABC per item. Note: I. In order to be eligible for this procurement, suppliers/service providers MUST SUBMIT TOGETHER with the quotation/proposal the following eligibility requirements. 1. Valid Business Permit for FY 2024 2. PhilGEPS Registration No. (Please indicate on the space provided above) 3. Accomplished and Notarized Omnibus Sworn Statement (MUST BE PROJECT SPECIFIC) (Templates for Omnibus Sworn Statement may access through this link: http//gppb.gov.ph downloadables.php) 4. Others: a. Any documents to prove that the signatory of the quotation is authorized representative of the company (e.g. Secretary Certificate, DTI Certificate, and the like) or b. Photocopy of Company ID bearing the pictures/ signature of the representatives. Other Instruction: * Please submit your quotation using our official Request for Quotation (RFQ) Form. You can secure a copy of the said RFQ thru DILG Website and PhilGEPS website or e-mail us at ppms2024.dilgco@gmail.com Deadline: *Please submit your quotation/s together with the Eligibility Documents on/or before OCTOBER 14, 2024 at 12:00 NN addressed to the DILG Shopping and Negotiated Procurement Committee (SNPC) through any of the following: a. Email us at ppms2024.dilgco@gmail.com; b. Fax to TeleFax No. 8926-6256 c. Deliver on hand at the lobby area of DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, West Triangle, Quezon City Created by Kyle Raphael Arcilla Ricarte Date Created 09/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT - MAIN