PROCUREMENT OF SPLIT TYPE AIRCONDITIONING UNIT TO BE USED FOR THE OFFICE OF THE PROVINCIAL ELECTION SUPERVISOR IN THE PROVINCE OF AGUSAN DEL NORTE Request for Quotation (RFQ)   Reference Number 11434722   Procuring Entity COMMISSION ON ELECTION - BUTUAN CITY, AGUSAN DEL NORTE   Title PROCUREMENT OF SPLIT TYPE AIRCONDITIONING UNIT TO BE USED FOR THE OFFICE OF THE PROVINCIAL ELECTION SUPERVISOR IN THE PROVINCE OF AGUSAN DEL NORTE   Area of Delivery Agusan Del Norte   Printable Version Solicitation Number: SVP2024-ADN-AIRCON-23 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Airconditioning and Airconditioning Systems Approved Budget for the Contract: PHP 91,302.00 Delivery Period: 0 Day/s Client Agency: Contact Person: Edwin O Cadungog Regional Election Director Km. 4 National Highway, Libertad, Butuan City Butuan City Agusan Del Norte Philippines 8600 63-085-2257905 rbac.caraga@comelec.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 06/11/2024 Last Updated / Time 06/11/2024 12:00 AM Closing Date / Time 11/11/2024 9:00 AM Description - Republic of the Philippines COMMISSION ON ELECTIONS CARAGA Region XIII REGIONAL BIDS & AWARDS COMMITTEE REQUEST FOR QUOTATION PROCUREMENT OF SPLIT TYPE AIRCONDITIONING UNIT TO BE USED FOR THE OFFICE OF THE PROVINCIAL ELECTION SUPERVISOR IN THE PROVINCE OF AGUSAN DEL NORTE Project ID Purchase Request No. SVP2024-ADN-AIRCON-23 24-10-1605 1. The COMMISSION ON ELECTIONS (COMELEC), through its Regional Bids and Awards Committee (RBAC) will undertake Small Value Procurement and invites interested entities to submit their Price Quotation for the Procurement of Split Type Airconditioning Unit to be used for the Office of the Provincial Election Supervisor in the Province of Agusan Del Norte as per Purchase Request No. 24-10-1605, with the following details: No. Item/Service Description and Technical Specifications Qty. Unit Approved Budget for the Contract ABC per unit Total ABC 1 AIR CONDITIONER Specifications: - 3HP, Slip type, Inverter - Energy Efficiency: CSPF-5.75 - Refrigerant Type: R32 - Warranty: 1 year (Parts), 5 years (compressor) Note: Price must include installation fee & materials 1 unit 91,302.00 91,302.00 TOTAL 91,302.00 Delivery Delivery Site Office of the Provincial Election Supervisor of Agusan del Norte, Capitol Compound, Butuan City Delivery Period : within thirty (30) calendar days upon receipt of the Purchaser Order (PO) Payment Terms Maximum of Ninety (90) Days Automatic Debit Arrangement (ADA) through Land Bank of the Philippines (LBP) facilities, or any other Commercial Bank, charges shall be for the account of supplier. The supplier shall submit the bank details for ready reference. Offer/Quotation exceeding the Approved Budget for the Contract (ABC) shall be rejected. (Note: Bid offer shall be awarded as one lot indicating unit cost per item.) 2. Please be reminded that alternative quotations shall not be allowed. Alternative quotation is defined as an offer by the prospective supplier in addition or as a substitute to its original quotation. A quotation with options is considered as alternative quotation. 3. Subcontracting is not allowed, except to the extent outlined in Republic Act No. 9184. 4. Any interested entity must submit its quotation in person using Annex “A”, not later than 9:00 AM of 11 November 2024 at the RBAC SECRETARIAT OFFICE, Office of the Regional Election Director, Commission on Elections, Caraga – Region XIII, Km. 4, National Highway, Libertad, Butuan City from 8:00 AM to 5:00 PM from Mondays to Fridays or contact through telefax 085-225-7905, email address rbac.caraga@comelec.gov.ph. The submission must be in a LABELED AND SEALED ENVELOPE INDICATING THE COMPANY NAME AND PROJECT TITLE. Any submission which is not in accordance with this paragraph shall not be opened and considered. 5. The Quotations must include the following eligibility documents, preferably Certified True Copy: (Note: Pursuant to Section III of Appendix A of Annex H of the R-IRR of R.A. 9184, bidders who already submitted these required documents are no longer required to re-submit the same, unless the document/s have already expired/invalid.) a. Copy of valid Mayor’s/Business permit, b. PhilGEPS Registration Number c. Notarized Omnibus Sworn Statement 6. The Price Quotation must indicate valid and active email address and contact numbers. Notices and other documents required to be sent by the RBAC, thru its Secretariat, shall be sent to the email address duly indicated in the Price Quotation and shall be considered duly sent and received regardless of the actual receipt of the hard copy via private courier. A message and/or call shall be made by the Secretariat to the contact number provided to apprise the supplier of the email sent to the email address provided. An email which have become inactive, or a contact number which cannot be reached, shall not prejudice the RBAC secretariat. For this reason Annex “A” must duly indicate the followings; Name of Company/Corporation: _____________________________________ Address: _________________________________________________________ Email address: ____________________________________________________ Contact Number: (Cellphone and Landline) __________________________________ None compliance there with shall be a ground for non-consideration/ disqualification of the quotation submitted. 7. The line of business of interested suppliers/providers, per Business Permit, must cover the goods and/or services subject to procurement. 8. Interested entities must have a physical store or business office, the address of which must be the one indicated in the Business Permit. 9. Sample of item/s subject to procurement must be presented during the post qualification proceedings. 10. The COMELEC reserves the right to accept or reject any offer/quotation, to reject all offer/quotation at any time prior to contract award, to exclude any item or reduce the number of units and the corresponding ABC as determined by COMELEC and to award the contract to the bidder with the most advantageous offer, without thereby incurring any liability to the interested entities. ATTY. TRISTAN G. NIOG Head, RBAC-Caraga Secretariat November 05, 2024 Annex “A” (Company Logo) (Company Name) (Company Address and Contact Nos.) PRICE QUOTATIONS Date: ________________ COMMISSION ON ELECTIONS Bids and Awards Committee - Caraga We are pleased to submit our price quotation for the following articles and/or services, to wit: COMELEC PROJECT REQUIREMENTS BIDDER’S QUOTATION Qty. Unit Item/Service Description and Technical Specifications PRICE/UNIT (Indicate price quotation per unit) 1 unit AIR CONDITIONER Specifications: - 3HP, Slip type, Inverter - Energy Efficiency: CSPF-5.75 - Refrigerant Type: R32 - Warranty: 1 year (Parts), 5 years (compressor) Note: Price must include installation fee & materials OTHER PROJECT REQUIREMENTS: INDICATE “COMPLY” Delivery Site Office of the Provincial Election Supervisor of Agusan del Norte, Capitol Compound, Butuan City Delivery Period: within thirty (30) calendar days upon receipt of Purchase Order (PO) Note: Use separate sheet if necessary and attach picture/s or brochure/s and submit sample/s or demo unit of the actual item (when required). I hereby undertake to deliver the goods and its ancillary services indicated above within the period prescribed by the COMELEC. I further undertake that the price quoted shall be binding upon us until a NOA/NTP/PO/Contract is issued/signed. Name of Company/Corporation: _____________________________________ Address: _________________________________________________________ Email address: ____________________________________________________ Contact Number: (Cellphone and Landline) __________________________________ ______________________________________ Authorized Company Representative Signature Over Printed Name ANNEX “B” OMNIBUS SWORN STATEMENT (Revised1) [shall be submitted with the Bid] REPUBLIC OF THE PHILIPPINES) CITY/MUNICIPALITY OF _________) S.S. AFFIDAVIT I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: 1. [Select one, delete the other:] [If a sole proprietorship:] I am the sole proprietor or authorized representative of [Name of Bidder] with office address at [address of Bidder]; [If a partnership, corporation, cooperative, or joint venture:] I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder]; 2. [Select one, delete the other:] [If a sole proprietorship:] As the owner and sole proprietor, or authorized representative of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attorney; [If a partnership, corporation, cooperative, or joint venture:] I am granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable;)]; 3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board, by itself or by relation, membership, association, affiliation, or controlling interest with another blacklisted person or entity as defined and provided for in the Uniform Guidelines on Blacklisting; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; ---------------------------------- 1Revised per GPPB Resolution No. 16-2020 dated 16 September 2020 5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. [Select one, delete the rest:] [If a sole proprietorship:] The owner or sole proprietor is not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a corporation or joint venture:] None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. [Name of Bidder] complies with existing labor laws and standards; and 8. [Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in compliance with the Philippine Bidding Documents, which includes: a. Carefully examining all of the Bidding Documents; b. Acknowledging all conditions, local or otherwise, affecting the implementation of the Contract; c. Making an estimate of the facilities available and needed for the contract to be bid, if any; and d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project]. 9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity. 10. In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person or entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code. IN WITNESS WHEREOF, I have hereunto set my hand this day of , 20 at , Philippines. [Insert NAME OF BIDDER OR ITS AUTHORIZED REPRESENTATIVE] [Insert signatory’s legal capacity] Affiant [Jurat] [Format shall be based on the latest Rules on Notarial Practice Created by Edwin O Cadungog Date Created 05/11/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       COMMISSION ON ELECTION - BUTUAN CITY, AGUSAN DEL NORTE