Supply of Rack Mounted Server to be used for ISKOLAR and other IS Project Invitation to Bid (ITB)   Reference Number 11356125   Procuring Entity UNIVERSITY OF THE PHILIPPINES - MANILA   Title Supply of Rack Mounted Server to be used for ISKOLAR and other IS Project   Area of Delivery Metro Manila   Printable Version Solicitation Number: BAC3-IMS-PR27429 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Information Technology Parts & Accessories & Perip Approved Budget for the Contract: PHP 6,000,000.00 Delivery Period: 30 Day/s Client Agency: Contact Person: MELODY JANE LISING ROJO DIRECTOR I Padre Faura & Ma. Orosa St., Ermita, Manila Metro Manila Philippines 1000 63-2-5254322 mlrojo@up.edu.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 5 Date Published 15/10/2024 Last Updated / Time 15/10/2024 12:00 AM Closing Date / Time 04/11/2024 11:30 AM Description Specification Supply of Rack Mounted Server to be used for ISKOLAR and other IS Project Project/Purpose: For hosting of ISKOLAR and other information systems Processor Intel(R) Xeon(R) Gold 6244 CPU @ 3.60GHz Number of Core Processors 16 RAM 320GB Storage NVMe SSD at 6TB Power Supplies Hot plug power supplies with full redundancy option Up to 8 hot plugs fans with full redundancy Dimension Form factor: Rack 1U Security TPM 1.2/2.0, TCM 2.0 optional Cryptographically signed firmware Secure Boot I/O & Ports Network Options: 2 x 10GbE + 2 x 1GbE Front Ports (minimum): 2 x USB 3.0 1 x Video Operating System Ubuntu Server Other inclusions With DVD-ROM, DVD-RW With RAID support With embedded management Supply and Installation Monitor Mouse Keyboard Warranty 5-year software and manufacturer’s warranty *equivalent is defined as a model from another manufacturer that is within 5% of benchmark scores as determined by the benchmark tool chosen by the IMS TERMS OF REFERENCE Background of the Item Being Procured General Overview of the Procurement Project The Information Management Service (IMS) of the University of the Philippines Manila (UPM) is acquiring high performance rack mounted servers to meet the universities growing computing needs and support new critical applications such as ISKOLAR and other new Information Systems developed by the IMS Team Brief Description of the Item Being Procured The item being procured is based on the intended user and its needs. The new rack mounted servers should be high-performance, scalable, reliable and secure to meet the universities. The goal is to support the production of the new information systems while improving our digital infrastructure. ABC of the Project and Fund Source The ABC of the Project is Six Million Pesos (Php6,000,000.00) The Fund Source is the UP-Manila Funds Detailed Financial Breakdown Item Qty Unit Cost Total Price Rack Mounted Servers 2 un Php 3,000,000.00 Php 6,000,000.00 Total Php 6,000,000.00 Mode of Procurement The mode of procurement will be Competitive Bidding procurement, in accordance with the provisions of the Government Procurement Reform Act (RA 9184). Nature of Procurement Goods and Services, including hardware, software, and training modules. Scope of Work The selected vendor shall be responsible for the supply and installation of 2 units of rack mounter servers. The Vendor shall provide the following documents with the delivery: User manuals for each unit. Warranty Certificates Installation Guide The selected vendor should provide rack mounted servers that meet or exceed the minimum technical requirements. (all specifications and details are attached together with this document) Warranty and Support The vendor must provide a minimum of a 5 years of warranty for the 2 rack mounted servers. Warranty includes parts, labor, and on-site support for any technical issues or failures The supplier must provide after-sales technical support The vendor must endure the availability of replacement parts during the warranty period Deployment The rack mounted server should be deployed and installed in the IMS Data Center. Terms and Conditions Indicate brand, model, and country of origin. Notarized certificate that the product is brand new, not reconditioned/refurbished including parts and accessories. Delivery and installation should be done within 30 calendar days commencing on the date of receipt of Purchase Order and Notice to Proceed.   Notification by email and acknowledged by the supplier constitutes the date of acceptance The equipment must be delivered ready to use. Cables, connectors, adapters, and accessories even not specified but are essential for the unit to function must be provided free by the winning bidder. Certification from at least three (3) government and /or private agencies within Metro Manila or the Philippines that they have been supplied with the same brand being offered. Undertaking to provide product orientation and operations training for end-user and troubleshooting training for technicians/research staff. Warranty should be at least 5 years for service and 5 years for parts for the 2 rack mounted servers Warranty period shall commence from the date of acceptance by the end-user, testing and commissioning. Provide regular quarterly preventive maintenance and calibration during the warranty period. A notarized certification from the manufacturer that the contractor is an authorized distributor of the equipment. Notarized Certification from the manufacturer and local distributor that in the event of a change of local distributor, preventive maintenance, warranty, and services agreed here upon will be honored by the principal manufacturer. Notarized Certification that the local distributor and the manufacturer have been in business relationship of providing that said equipment for at least five (5) years. Notarized certification accompanied with proof that the contractor is in the business of supplying the unit/item for the last five (5) years. Guarantee letter or certificate from the manufacturer and local distributor to ensure the availability of parts, supplies and accessories and will not be discontinued for the next five (5) years. Provide separate quotations for maintenance, repair, and replacement of parts after warranty period. Provide operator’s & service manual (in English Language) upon delivery. The bidder must submit certification that they have a capability for corrective and preventive maintenance of the unit or have a service center within Metro Manila Must guarantee that the diagnostic technician will be able to assess the unit within 24 hours of notification (if applicable). Automatic provision of a functioning service unit (same model or higher) in case repair of more than 3 days/pull out of the purchased unit during the warranty period. The winning bidder will be responsible for all fees for performance testing, delivery, installation and commissioning the unit (if applicable). Specific Place of Delivery:   2nd flr. IMS office Information Technology Center (ITC), Joaquin Gonzalez Compound, UP Manila, Padre Faura St., Ermita, Manila. Metro Manila~Manila - Ermita - Barangay 669. In case of large equipment, the end-user should issue   a certification, noted by the Dean/Director, that the identified space is available,  Terms of payment:  Payment must only be made after the appropriate inspection and acceptance procedures, as mandated by existing government rules and regulations, have been complied with by the Procuring Entity. Testing and Acceptance The vendor must ensure that all rack mounted servers are fully functional and ready for use upon delivery. inspection by the IMS and SPMO to verify the functionality, compliance with specifications, quantity and overall quality of the rack mounted servers Rack mounted servers will be considered accepted upon successful completion of testing and verification The vendor must comply with the indicated specifications and scope of work written in this document Other Requirements Vendor must meet the following eligibility criteria and have proven experience in Supply and installation of rack mounted servers Eligibility Requirements: Valid Mayor's Permit Valid PhilGEPS Registration Income/Business Tax Return Omnibus Sworn Statement Pre-bid Conference Date Time Venue 21/10/2024 1:30 PM The UP Manila Bids and Awards Committee 3 will hold a Pre-Bid Conference on 21 October 2024, 01:30PM. at the Procurement Management Office Conference Room at 2nd Floor Joaquin Gonzales Building, Old NEDA Compound, University of the Philippines Manila, Pad Created by MELODY JANE LISING ROJO Date Created 14/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       UNIVERSITY OF THE PHILIPPINES - MANILA