Supply and Delivery of 2 units Walking Type Agricultural Tractor (Pull-Type) for distribution to qualified farmer associations under HVCDP CY 2024 with PR No. 2024-06-2189 & ABC of PhP 327,800.00 Request for Quotation (RFQ)   Reference Number 11012518   Procuring Entity DEPARTMENT OF AGRICULTURE - REGION III   Title Supply and Delivery of 2 units Walking Type Agricultural Tractor (Pull-Type) for distribution to qualified farmer associations under HVCDP CY 2024 with PR No. 2024-06-2189 & ABC of PhP 327,800.00   Area of Delivery Tarlac   Printable Version Solicitation Number: DA3-2024-06-2189 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Agricultural Machinery and Equipment Approved Budget for the Contract: PHP 327,800.00 Delivery Period: 30 Day/s Client Agency: Contact Person: Marian Waje Gonzales BAC Secretariat Diosdado Macapagal Government Center Brgy. Maimpis San Fernando City Pampanga Philippines 2000 63-00-0000000 dabacoffice@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 04/07/2024 Last Updated / Time 04/07/2024 12:00 AM Closing Date / Time 09/07/2024 9:00 AM Description The Department of Agriculture-RFO 3, invites interested suppliers to submit quotations/proposals for the hereunder requirement, to wit: ITEM NO. QTY. UNIT ITEMS & DESCRIPTION UNIT PRICE TOTAL AMOUNT BRAND/ MODEL Supply and Delivery of 2 units Walking Type Agricultural Tractor (Pull-Type) for distribution to qualified farmer associations under HVCDP CY 2024 WALKING TYPE AGRICULTURAL TRACTOR (PULL-TYPE) "Minimum Specifications: Performance and Other Requirements: Peak Transmission Efficiency: 85% minimum Noise Level: 92dB (A), maximum for 6 months hours continuous operation" 1. Prime Mover 1.1 Rated Power 7 Hp Minimum 1.1a Design and Performance Actual Field Capacity (single pass): 0.125 ha/h, minimum 1.1b Field Efficiency: 80% minimum 1.2 Type: 4 Stroke, Single Horizontal Cylinder Diesel Engine "1.3 Fuel Consumption Rate 2 liters/hr (maximum)" "1.4 Starting System Manual Cranking Lever" "1.5 Cooling System Water-cooled, Radiator-type" 2. Clutch Type: Idler 3. Power Transmission System 3.1 Engine to Drive Shaft Pulley and V-Belt "3.2 Drive to Axie Chain and Sprocket at least ISO \ 10A-1 (ANSI Chain \ 60)" "3.3 Upper Bearing Double Bearing Stainless Steel Ball Bearing (72 mm Ø OD minimum)" "4. Engine Pulley Double Groove Stub Pulley (89mmØ)" "5. Drive Shaft Pulley 2 Sets Double Groove Pulley B-Suction (305mmX2BX30mm) (27mmX2BX30mm)" 6. Hitch Point 7. Attachments (shall be compatible with the hitch of the harrow) 7.1 Disc Plow 7.1a Type 2-Bottom Disk Plow with Side Plow Features 7.2 Comb-Tooth Harrow 7.2a Type Comb-Tooth (Manufacturer Standard) 7.3 Leveler 7.4 Riding-type heavy duty trailer (1ton capacity-minimum) with gauge 18 (steel plate), 5 studs with service brake, and seat/toolbox with brand new tires 5 studs (minimum) 7.4a Equipped with Rubber Tires(Brand New) for mobility: manufacturer standard 7.5 Brand New Tires 600xr14 Tube, 10 ply (minimum) 7.6 Brand New Pneumatic Tires 8. Other Requirements. 8.1 with valid AMTEC Test Report for the following 8.1a Walking Type Agricultural Tractor (Pull-type) B.1b Small Engine 8.2 Warranty (specify parts covered by the warranty): 1 year from year of delivery 8.3 Certificate of After Sales Service (in accordance to PNS/BAFS/PAES 192:2016) 8.4 Conform to PAES (Signed and sealed by a Licensed Agricultural and Biosystem Engineer) 8.4a PABES for Walking-type Agricultural Tractor (Pull type) 8.4b PABES for Agricultural Trailer 8.4c PABES for Small Engine 8.4d PABES for Disc plow for Walking-type Agricultural Tractor (Pull-type) 8.5 With weather-proof DA Logo sticker 8.6 With Basic Tools and Accessories 8.6a Belt Guard or Cover 8.6b Mud Guard 8.6c Rubber Hand Grip 8.6d Three (3) pieces Open Wrenches 8.6e One (1) pc. Philips and Flat Screw Driver or Combination 8.7 100% Availability of Stocks during the Post Qualification 8.8 Target Delivery Date: Thirty (30) Calendar days upon Conforme of NTP Delivery Site ROS, Paraiso, Tarlac City, Tarlac 8.9 NAMDAC Certificate of Accreditation 9. Conduct Operation/Repair & Maintenance Training 10. Conduct atleast 2 site visits (first for proper operation and 2nd for proper maintenance) 11. The brand of the prime mover must be in the Philippine market for at least 15 years. 12. Supplier must submit permit to operate by BAFE as per MC 30 during post qualification 13. Location of Service Center must be availabe within Region III 14. Manufacturer must issue a certificate that the supplier is the accredited dealer/distributor in Region III 15. Certificate of Conformity for the following 15.a Walking-type Agricultural Tractor 15.b Small Engine 16. Provide atleast 2 liters of Engine Oil 17. Provide atleast 1 liter of Coolant for Radiator GRAND TOTAL BID AMOUNT IN WORDS Approved Budget for the Contract (ABC) THREE HUNDRED TWENTY-SEVEN THOUSAND EIGHT HUNDRED PESOS (PhP 327,800.00) Interested Suppliers may download and examine the attached Request for Quotation Form by clicking the figure opposite the Associated Components on this page. The Department of Agriculture-RFO 3 assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the quotation. Note: Interested Suppliers must download the attached document. Here’s the procedure on how to download the attached document. 1. To order the Associated Component of this bid notice, please click the “Order” link. 2. Upon clicking the Order link, the Order Basket page will be displayed. To proceed the ordering of the document in the Order Basket page, click the “Continue” button. 3. The system will display the Order Confirmation page. To confirm the order, click the “Submit” button. 4. The Order Summary page will be displayed. To view or download the Associated Documents, click the Document Hyperlink under the Item column. 5. To return to the Bid Notice Abstract page, click the “Done” button. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Agricultural Machinery & Equipment Walking Type Agricultural Tractor (Pull-Type) 2 Unit 327,800.00 Other Information GENERAL INSTRUCTIONS TO BIDDERS : 1 Bidders are required to read the instructions and fill ALL the blanks in typewritten form or written legibly in permanent ink. 2 DEADLINE FOR SUBMISSION OF QUOTATIONS/ BIDS SHALL BE ON : Date : July 9, 2024 Time: 9:00 AM 3 Delivery/ Construction/ Labour period/ Services to be rendered shall be 30 Calendar Days upon the receipt of the approved Purchase Order / Work Order / Job Order, unless a different period is specified. Delivery Site: ROS, Paraiso, Tarlac City, Tarlac 4 "Prospective Bidders / Suppliers are REQUIRED to use this official quotation form in the accomplishment of their quotations/ bid proposals. PLEASE FILL UP THE QUOTATIONS PROPERLY AND COMPLETELY (INCLUDING BRAND/MODEL)." 5 Any specifications other than those required/stated in this form shall not be considered in the evaluation of the quotation/ bid/ award. 6 Quotations must include all kinds of taxes for the item/s listed hereunder, including delivery charges. 7 Price validity shall be for a period of SIXTY (60) calendar days from the deadline for submission of quotations. 8 Submitted quotations shall be sealed and required to affix signature across the flap of the sealed envelope. 9 Quotations may be submitted through electronic mail at dabacoffice@gmail.com 10 Awarding shall be done by lot, unless so specified to be awarded by line item. 11 "Submission of Quotation must be accompanied by: (a) Mayor's Permit (b) PhilGEPS Registration Number (c) Income Tax Return (if ABC is above P500,000.00) (d) Notarized Omnibus Sworn Statement (if ABC is above P50,000.00), electronic copy will be accepted until the deadline of submission; however, original copy shall be submitted prior to the Notice of Award (kindly use the prescribed format) (e) Certificate of Availability of Stocks (except for Labor and Services) (f) Product Offered Brochure (if applicable) (g) BIR Certificate of Registration ***Certificate of Platinum Registration and Membership may be submitted in lieu of Mayor's Permit and PhilGEPS Registration Number" 12 Quotations for Semi-Expendables should not exceed Fifty Thousand Pesos (P50,000) as per COA Circular 2022-004 dated May 31, 2022. 13 Payments shall be made pursuant to DBM rules and regulations on Implementation of the Expanded Modified Direct Payment Scheme (ExMDPS) for Accounts Payable Due Creditors/Payees of all National Government Agencies (NGAS). As such, creditors/payees are advised to open Current or Savings Account (CA/SA) with any branch of Land Bank of the Philippines which is the authorized MDS-GSB of Department of Agriculture Region III. For creditors/payees, where opening of Current or Savings Account (CA/SA) with Land Bank of the Philippines is not feasible or difficult due to company policy, they shall be advised to open account with any of the banks included in the Electronic Participating Clearing System (EPCS) upon which payment of their claims shall be made through bank transfer and any bank charges shall be charged to their account. 14 Warranty shall be for a minimum period of three (3) months, in the case of Expendable Supplies & Materials, minimum of one (1) year for Non-Expendable Supplies after acceptance by the procuring entity of the delivered supplies. 15 Any alteration without counter signature shall be rejected or disqualified. MS. ABIGAIL P. BELTRAN Head, BAC Secretariat ARTHUR D. DAYRIT, Ph.D. BAC-Chairperson Created by Marian Waje Gonzales Date Created 03/07/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRICULTURE - REGION III