Supply and Delivery of Patrol Boat Accessories and Equipment (Mobile Fuel Tank, Water Pump, Water Cannon & Automatic Identification System) Notice for Negotiated Procurement   Reference Number 11325549   Procuring Entity AUTHORITY OF THE FREEPORT AREA OF BATAAN   Title Supply and Delivery of Patrol Boat Accessories and Equipment (Mobile Fuel Tank, Water Pump, Water Cannon & Automatic Identification System)   Area of Delivery Bataan   Printable Version Solicitation Number: GB10292024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Goods Category: Vehicle Parts and Accessories Approved Budget for the Contract: PHP 2,540,000.00 Delivery Period: 60 Day/s Client Agency: Contact Person: Maureen P. Camilo Material Planning/Procurement Services Chief AFAB Administration Building Mariveles Bataan Philippines 2106 63-47-9354004 Ext.8259 63-47-9354004 bac.secretariat@afab.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 07/10/2024 Last Updated / Time 07/10/2024 12:00 AM Closing Date / Time 29/10/2024 9:30 AM Description 1. The Authority of the Freeport Area of Bataan (AFAB) through its Bids and Awards Committee (BAC) invites contractors to apply for eligibility and to participate in the negotiated procurement for the above-mentioned project in accordance with the Revised Implementing Rules and Regulations (RIRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. 2. The AFAB reserves the right to declare a failure of bidding if the funds/allotments for the project have been withheld or reduced through no fault of the procuring entity. 3. Be reminded on the following BAC related activities: Activity Date Venue Purchase/ Release of Bidding Documents 07 October – 29 October 2024 (9:00 AM) except weekends and holidays, 8:00 AM – 5:00 PM Procurement Management Division, Ground Flr., AFAB Administration Building, FAB, Mariveles, Bataan Virtual Negotiation 15 October 2024 (Tuesday) 1:30 PM Via Google Meet Refer to section 4 for the instructions. Request for Clarification (Deadline) 17 October 2024 (Thursday) 10:00 AM Inquiries must be sent via e-mail to the BAC Secretariat (bac.secretariat@afab.gov.ph) Deadline of submission of bids 29 October 2024 (Tuesday) 9:30 AM Procurement Management Division, Ground Flr., AFAB Administration Building, FAB, Mariveles, Bataan Opening of Bids 29 October 2024 (Tuesday) 10:00 AM Physical at: AVR-3, 3/F, AFAB Administration Building, FAB, Mariveles, Bataan and via Google Meet 4. For the Virtual Negotiation: 4.1. All interested bidders must send the following details to the BAC Secretariat at bac.secretariat@afab.gov.ph on or before 3 PM of 14 October 2024: a. Interested Project b. Name/s of Authorized Representative/s c. Company Name d. Contact Number and Email Address 4.2. The authorized representative/s of the prospective bidders will be provided by the BAC Secretariat with the Google Meet Link after receipt of the attendance confirmation based on the details provided above. Only the official representatives indicated in the email will be allowed to enter the Google Meet room. 4.3. The authorized representative/s should make themselves available 10 minutes before the start of the Pre-Bid Conference and rename their google meet display following the format: COMPANY NAME_Full Name of representative 4.4. All prospective bidder’s representative will be muted at the start of the pre-bid conference and will be given time to raise their questions for every section of the discussion. 4.5. The authorized representative/s is/are allowed to type their questions/inquiries in the chat box. Upon acknowledgement of the BAC Secretariat, they will be unmuted and thereafter state their name/s and company before asking a question or commenting. 5. A complete set of Bidding Documents may be purchased by interested Bidders upon payment of a non-refundable fee in the amount specified above either by actual payment at the AFAB Cashier or via bank deposit. For bank transfer or deposit, send an email to bac.secretaria@afab.gov.ph. 5.1 It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of AFAB (afab.gov.ph), provided that bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 6. Deadline of submission of bids is stated above. Late bids shall not be accepted. All Bids must comply with the requirements of the RIRR, the Bidding Documents and all other requirements prescribed by the BAC. 7. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 RIRR of RA 9184. 8. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 9. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening. Completion of the Works is required as indicated in the contract duration. Bidders should have completed a contract similar to the Project as indicated in the Bidding Documents. The description of an eligible bidder is contained in the Bidding Documents. 10. The BAC shall evaluate all bids on an equal footing to ensure fair and competitive bid comparison. For this purpose, all bidders shall be required to include the cost of all taxes, such as, but not limited to, 12% value added tax (VAT), income tax, local taxes, and other fiscal levies and duties which shall be itemized in the bid form and reflected in the detailed estimates. Such bids, including said taxes, shall be the basis for bid evaluation and comparison. 11. During post-qualification, projects listed in the Statement of All Ongoing Government and Private Contracts, Including Contracts Awarded but Not Yet Started and SLCC will be verified based on the Section 34 of the 2016 Revised IRR of RA 9184. 12. The AFAB reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder or Bidders. 13. For further information, please refer to Maureen P. Camilo, AFAB-BAC Secretariat, AFAB Administration Building, Avenue of the Philippines, FAB, Mariveles, Bataan. Telephone No. (047) 935-4004, local 8259 or (02) 236-5010. E-mail address: bac.secretariat@afab.gov.ph. PERCIVAL B. PERALTA Chairperson Bids and Awards Committee Pre-bid Conference Date Time Venue 15/10/2024 1:30 PM Virtual Google Meet. All interested bidders must send the following details to the BAC Secretariat at bac.secretariat@afab.gov.ph on or before 3 PM of 14 October 2024: a. Interested Project b. Name/s of Authorized Representative/s c. Company Name d. C Created by Maureen Pasajol Camilo Date Created 04/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       AUTHORITY OF THE FREEPORT AREA OF BATAAN