Common Use Office Supplies Not Available at PS-DBM Invitation to Bid (ITB)   Reference Number 11199303   Procuring Entity PAMANTASAN NG LUNGSOD NG MAYNILA   Title Common Use Office Supplies Not Available at PS-DBM   Area of Delivery Metro Manila   Printable Version Solicitation Number: 2024-G-20 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Office Supplies and Devices Approved Budget for the Contract: PHP 4,170,698.87 Delivery Period: 30 Day/s Client Agency: Contact Person: Ron Marr P. Evangelista Staff, BAC Secretariat Muralla corner J. Luna St., Intramuros, Manila Metro Manila Philippines 1002 63-2-5284592 63-02-5284592 rmpevangelista@plm.edu.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 30/08/2024 Last Updated / Time 30/08/2024 12:00 AM Closing Date / Time 25/09/2024 1:00 PM Description PAMANTASAN NG LUNGSOD NG MAYNILA Gen. Luna corner Muralla Street, Intramuros, Manila | https://plm.edu.ph PLM - BIDS and AWARDS COMMITTEE (PLM-BAC) INVITATION TO BID FOR Supply and Delivery of “Common Use Office Supplies Not Available at PS-DBM” CY 2024 1. The Pamantasan ng Lungsod ng Maynila, through the PLM’s Corporate Budget for the contract approved by the Board of Regents for CY 2024 intends to apply the sum of Four Million One Hundred Seventy Thousand Six Hundred Ninety-Eight Pesos and 87/100 (PhP4,170,698.87) being the ABC to payments under the contract for Project Identification No. 2024-G-20. Bids received in excess of the ABC shall be automatically rejected at bid opening. This project is composed of Five (5) Separate Lots. The Pamantasan ng Lungsod ng Maynila, through the PLM’s Corporate Budget for the contract approved by the Board of Regents for CY 2024 intends to apply the sum of Four Million One Hundred Seventy Thousand Six Hundred Ninety-Eight Pesos and 87/100 (PhP4,170,698.87) for the Supply and Delivery of “Common Use Office Supplies Not Available at PS-DBM” with Identification No. 2024-G-20 being the ABC to payments under the contract for each lot/item. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening. 2. The Pamantasan ng Lungsod ng Maynila now invites bids for the above Procurement Project. Delivery of the Goods is required by Thirty (30) Calendar Days from the Date of Receipt of Notice to Proceed (NTP). Bidders should have completed, within [insert relevant period] from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II (Instructions to Bidders). 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. a. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from PLM-BAC Secretariat and inspect the Bidding Documents at the address given below during Monday to Friday, 8:00 a.m. to 5:00 p.m. 5. A complete set of Bidding Documents may be acquired by interested Bidders on August 30, 2024, 8:00 a.m.-5:00 p.m. up to September 25, 2024, 1:00 p.m. from the given address and website(s) below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount indicated in the matrix of PLM-BAC Resolution No. 2023-04-07. The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person or through electronic mail. For lot procurement, the maximum fee for the Bidding Documents for each lot shall be based on its ABC, in accordance with the Guidelines issued by the GPPB; provided that the total fees for the Bidding Documents of all lots shall not exceed the maximum fee prescribed in the Guidelines for the sum of the ABC of all lots. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity (www.plm.edu.ph), provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. See updated rates below (PLM-BAC Resolution No. 2023-04-07): Approved Budget for the Contract (ABC, PhP) Rates (PhP) 500,000 and below 500.00 More than 500,000 up to 1 Million 1,000.00 More than 1 Million up to 3 Million 3,000.00 More than 3 Million up to 5 Million 5,000.00 More than 5 Million up to 9 Million 7,000.00 More than 9 Million up to 11 Million 9,000.00 More than 11 Million up to 13 Million 11,000.00 More than 13 Million up to 15 Million 13,000.00 More than 15 Million up to 50 Million 25,000.00 More than 50 Million up to 500 Million 50,000.00 The cost of Bidding Documents will depend on the Lots in which the bidder intends to participate. Lot No. Description ABC Bid Docs Fee 1 Inks, Toners & Consumables 3,229,188.02 5,000.00 2 Computer Accessories/ Device 24,853.40 500.00 3 Paper Materials and Products 521,599.27 1,000.00 4 Customized Forms 140,650.00 500.00 5 Other Office Supplies 254,408.18 500.00 Prospective bidders may pay the bidding documents thru bank deposit or fund transfer to Landbank of the Philippines – DOLE Branch. Account Name : Pamantasan ng Lungsod ng Maynila Current Account No : 2472-1006-56 E-mail the scanned copy of deposit slip/online transaction slip or fund transfer confirmation (duly validated by LBP) to payonline@plm.edu.ph and procurement@plm.edu.ph and state in the body of e-mail the following details: Purpose : Project Title : Company Name : Complete Name of Payee : Date of Payment : Total Amount of Payment : 6. The Pamantasan ng Lungsod ng Maynila will hold a Pre-Bid Conference on September 11, 2024, 1:00 p.m. at Pamantasan ng Lungsod ng Maynila, General Luna St. corner Muralla St., Intramuros, Manila which shall be open to prospective bidders. 7. Bids must be duly received by the BAC Secretariat through manual submission at the office address indicated below, on or before September 25, 2024, 1:00 p.m. Late bids shall not be accepted. 8. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14. 9. Bid opening shall be on September 25, 2024, 1:00 p.m. at Pamantasan ng Lungsod ng Maynila, General Luna St. corner Muralla St., Intramuros, Manila. Bids will be opened in the presence of the bidders’ representatives who choose to attend the activity. 10. Bidders shall submit their physical bids through their duly authorized representative using the forms specified in the Bidding Documents in a sealed bid envelope. Each bidder shall submit One (1) Original Copy of the First and Second Components of its bid. The first shall contain the technical component of the bid, including the eligibility requirements under Clause 10 of the Instructions to Bidders, and the second shall contain the financial component of the bid following Clause 11 of the Instruction to Bidders of the Bidding Documents. The Pamantasan ng Lungsod ng Maynila warns the public/bidders of unscrupulous individuals and groups posing as officers/employees of the PLM soliciting money, gifts, favors or benefits for alleged aid for whatever purpose. DO NOT GIVE anything to these unscrupulous individuals and groups. The PLM thus enjoins the cooperation of the public/bidders to report these individuals/groups to the PLM-Bids and Awards Committee and BAC Secretariat. 11. The Pamantasan ng Lungsod ng Maynila reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders. 12. For further information, please refer to: Contact Person: RON MARR P. EVANGELISTA, Project Coordinator Procurement Office, Ground Floor, Gusaling Villegas, Pamantasan ng Lungsod ng Maynila Gen. Luna corner Muralla Streets, Intramuros, Manila Telefax No. : (02) 8528-4592 e-mail Address : procurement@plm.edu.ph / rmpevangelista@plm.edu.ph 13. You may visit the following websites: For downloading of Bidding Documents: www.plm.edu.ph and/or www.philgeps.gov.ph Date of Issue: August 30, 2024 SGD. ATTY. RELSON P. MORAL PLM-BAC Chairperson Checked and verified by: SGD. ENGR. BRYAN C. GULAPA End-user, PSO Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Inks, Toners & Consumables Supply and Delivery of Inks, Toners & Consumables 1 Lot 3,229,188.02 2 Computer Accessories/ Device Supply and Delivery of Computer Accessories/ Device 1 Lot 24,853.40 3 Paper Materials and Products Supply and Delivery of Paper Materials and Products 1 Lot 521,599.27 4 Customized Forms Supply and Delivery of Customized Forms (As per Samples) 1 Lot 140,650.00 5 Other Office Supplies Supply and Delivery of Other Office Supplies 1 Lot 254,408.18 Pre-bid Conference Date Time Venue 11/09/2024 1:00 PM Pamantasan ng Lungsod ng Maynila, General Luna St. corner Muralla St., Intramuros, Manila Other Information Section VII. Technical Specifications Lot No. Property No. Description Qty. Unit of Issue Statement of Compliance (Bidders offer including the corresponding parameter to PLM’s Technical Specification) -Comply or Not-Comply- 1 Inks, Toners & Consumables 1 CS019 Original Brother Ink LC3617BK, Black 80 piece 2 CS020 Original Brother Ink LC3617M, Magenta 60 piece 3 CS021 Original Brother Ink LC3617C, Cyan 60 piece 4 CS022 Original Brother Ink LC3617Y, Yellow 60 piece 5 CS023 Original Brother TN-3448, black, 8000 pages yield 180 piece 6 CS024 Original Brother DR-3455 for Brother HL-L5100DN Printer 40 piece 7 CS087 Original Brother TN-451, Black, 3000 pages yield 10 piece 8 CS088 Original Brother TN-451, Cyan, 1800 pages yield 10 piece 9 CS089 Original Brother TN-451, Magenta, 1800 pages yield 10 piece 10 CS090 Original Brother TN-451, Yellow, 1800 pages yield 10 piece 11 CS092 Original Imaging Drum CF219A for HP Laserjet Pro M102a Printer 8 piece 12 CS094 Original Toner No. CT203109 for Fuji Xerox Docuprint M375z 8 piece 13 CS095 Original Fujifilm Toner No. CT203486 (K), Black for Fujifilm Apeos C325z 20 piece 14 CS096 Original Fujifilm Toner No. CT203487 (C), Cyan for Fujifilm Apeos C325z 16 piece 15 CS097 Original Fujifilm Toner No. CT203488 (M), Magenta for Fujifilm Apeos C325z 16 piece 16 CS098 Original Fujifilm Toner No. CT203489 (Y), Yellow for Fujifilm Apeos C325z 16 piece 17 CS150 Original Brother Ink, BTD60BK, Black for Brother MFC-T4500DW Printer 10 piece 18 CS151 Original Brother Ink, BT5000C, Cyan for Brother MFC-T4500DW Printer 6 piece 19 CS152 Original Brother Ink, BT5000M, Magenta for Brother MFC-T4500DW Printer 6 piece 20 CS153 Original Brother Ink, BT5000Y, yellow for Brother MFC-T4500DW Printer 6 piece 21 CS173 Original Brother Toner TN-2380 30 cart 22 CS175 Waste Toner, CWAA0980 for Fuji C325Z printer 16 piece 23 IBM010 Daisywheel for T/A t-writer, GRP 24-47 1 piece 2 Computer Accessories/ Device 1 CS103 Computer Keyboard, USB Type with adjustable keyboard height 52 piece 3 Paper Materials and Products 1 CS008 EDP Binder for 11 x 14 7/8 computer forms 44 each 2 CS033 Continuous Form, 2-ply, 11" x 9-1/2", self-carbonizing 15 box 3 CS034 Continuous Form, 3-ply, 11" x 14-7/8", self-carbonizing 60 box 4 CS086 Continuous Form, 3-ply, 11" x 9-1/2", self-carbonizing 44 box 5 GOS002 Adding Machine Tape,57mm 12 roll 6 GOS029 Index Card, 3" x 5", plain, 500's 30 pack 7 GOS030 Index Card, 5" x 8", ruled, 500's 53 pack 8 GOS065 Specialty board, size: 8.5 "x11" atleast 230 gsm pale cream, 10'S 500 pack 9 GOS087 Arch Lever File Folder, top clip, 7cm mechanism, 3" thickness, hard cover horizontal type, legal size 835 piece 10 MIS035A Parchment Paper, 160 gsm, off white, 10.5" x 7.50" (as per sample) 5,000 piece 11 MIS036 Certificate Holder, A4 size (210mmx297mm), blue 245 piece 12 MIS085 Gold Seal \ 23, 2 1/8", 40 pcs/pack 260 pack 4 Customized Forms 1 GF001 Record of Leave of Absences (customized, includes printing) as per sample 1,000 sheet 2 GOS023 Envelope, mailing with PLM letterhead (as per sample) 5,000 piece 3 OUR004 Student Permanent Record Jacket (customized, includes printing), as per sample 6,000 piece 4 OUR006 Honorable Dismissal Form (customized, includes printing), as per sample 1,000 piece 5 Other Office Supplies 1 GOS001 Adding Machine Ribbon, ad-rite (black/red) 24 piece 2 GOS003 Ball Pen, black, ball point, 0.5mm tip 3,945 piece 3 GOS004 Ball Pen, blue, ballpoint, 0.5mm tip 2,698 piece 4 GOS005 Ball Pen, red, ballpoint, 0.5mm tip 1,513 piece 5 GOS066 Double Sided Tape, 1" x 5M Foam type 250 roll 6 GOS069 Thumb Tacks, 100/s per box 60 box 7 GOS081 Push Pin, flat head, assorted (100's/box) 10 box 8 MIS016 Duct Tape, 2", atleast 5m, cloth type 75 roll 9 MIS030 Bookends with rubber stopper, 7-1/2" 120 pair 10 MIS031 Glue, pourable multi-purpose, dries fast,safe and non-toxic, white 2 gallon 11 MIS045 Sack, 50kg capacity 500 piece 12 MIS051 Glue Stick, atleast 36g 151 piece 13 MIS081 Sign Here Sticker, 25x43mm, 50 cont. stickers 257 pack We certify/confirm that we comply with the Technical Specifications as indicated with Section VII. Technical Specifications of the Bidding Documents. __________________________ __________________________ [Name and Signature] [in the capacity of] Duly authorized to sign Bid for and on behalf of _______________________________ [Company Name] Date: ___________________ Created by Ron Marr P. Evangelista Date Created 29/08/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       PAMANTASAN NG LUNGSOD NG MAYNILA