PROCUREMENT AND DELIVERY OF AIRCON WITH INSTALLATION IN THE OFFICE OF MTO AND MHO Invitation to Bid (ITB)   Reference Number 11009968   Procuring Entity MUNICIPALITY OF DIMATALING, ZAMBOANGA DEL SUR   Title PROCUREMENT AND DELIVERY OF AIRCON WITH INSTALLATION IN THE OFFICE OF MTO AND MHO   Area of Delivery Zamboanga Del Sur   Printable Version Solicitation Number: PR-100-2024-06-313 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Airconditioning and Airconditioning Systems Approved Budget for the Contract: PHP 106,185.00 Delivery Period: 45 Day/s Client Agency: Contact Person: JOSIAH NATHAN ZAMORA DE AQUINO BAC Chairman Kagawasan, Dimataling, Zamboanga del Sur Dimataling Zamboanga Del Sur Philippines 7032 63-999-9604786 63-999-9604786 joy_deaks@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 03/07/2024 Last Updated / Time 03/07/2024 12:00 AM Closing Date / Time 10/07/2024 1:00 AM Description Province of Zamboanga del Sur Municipality of Dimataling INVITATION TO BID FOR Reference Number : PR-100-2024-06-313 Date: June 25, 2024 Project Title/P.R. \ :PROCUREMENT AND DELIVERY OF AIRCON WITH INSTALLATION IN THE OFFICE OF MTO AND MHO Approved Budget of the Contract : Php 106,185.00 Area of Delivery : Dimataling, Zamboanga del Sur ***************************************************************************************** 1. The Municipal Government of Dimataling, Zamboanga del Sur, has an approved budget from the Sanggunian through MEEDO and MHO FUND 2024 in the amount Three Hundred Eighty-Six Thousand Pesos (Php 106,185.00), being the Approved Budget for the Contract (ABC) for the PROCUREMENT AND DELIVERY OF AIRCON WITH INSTALLATION IN THE OFFICE OF MTO AND MHO. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Municipality of Dimataling, Zamboanga del Sur now invites bids for PROCUREMENT AND DELIVERY OF AIRCON WITH INSTALLATION IN THE OFFICE OF MTO AND MHO under (DIM-G-PR-100-2024-06-313). Delivery of the Goods is required 45 days after the acceptance of the Notice to Proceed. Bidders should have completed, within last one (1) year from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR of RA 9184. 4. A complete set of Bidding Documents may be purchased by interested Bidders on July 3, 2024 to July 22, 2024 from the address below and upon payment of a nonrefundable fee for the Bidding Documents in the amount of Php 500.00. 5. Bids must be delivered to BAC Secretariat Office, Municipal Hall, Kagawasan, Dimataling, Zamboanga del Sur on or before 10:00 A.M., July 22, 2024. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18. Late bids shall not be accepted. Bid opening shall be on 10:00 A.M., July 22, 2024 at 3F-Municipal Building, Kagawasan, Dimataling, Zamboanga del Sur. Bids will be opened in the presence of the Bidders’ representatives who choose to attend. After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We submit herein price quotation(s) for the item(s) in this RFQ. The quotations shall be binding upon me/us for thirty (30) calendar days reckoned from last day of submission indicated in this RFQ. The corresponding Award or Purchase Order shall be accepted by us at any time before expiration of this period. For more information, please call/text MR. DARWIN M. SAAGUNDO, BAC Secretary at 09484844233. TOTAL BID PRICE : __________________ Other Requirements This Request for Quotation is subject for Terms and Condition below: ****************************************************************************** TERMS AND CONDITIONS A. Submission of Requirements 1. Quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) Municipal Hall, Kagawasan, Dimataling, Zamboanga del Sur, Philippines 7032. 2. Bidder shall submit or send the following requirements: a) Duly signed Request for Quotation (RFQ). Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by the bidder. b) Original Brochures of the items offered showing its performance characteristics or certifications, if applicable 3. For submission with the price quotation(s) or upon receipt of notification from the Procuring Entity: a) DTI Permit, b) Valid Mayor’s Permit/Business Permit c) Tax Clearance Certificate, or d) PhilGEPS Registration Certificate 4. Bidder’s failure to submit such document(s) within the prescribed period from receipt of notification shall be ground for disqualification. A telephone call or facsimile transmission shall constitute an official notification. B. Evaluation of Quotations Quotations shall be compared and evaluated on the basis of the following criteria: a) Completeness of Submission b) Compliance with Technical Specifications c) Price d) Pass Purchaser’s assessment of the technical, legal, and financial capability and experience of the bidders in the same or similar business. C. Award The Bidder who submitted the lowest calculated and responsive quotation shall be awarded the Purchase Order after evaluation by the BAC. D. Delivery 1) Delivery of Goods shall be made within 7 days from date of receipt of Purchase Order by the Bidder. 2) Goods shall be delivered to the Municipal Building, Kagawasan, Dimataling, Zamboanga del Sur herein defined as Project Site, costs to the account of the Bidder. Risk and title shall pass from the Bidder to the Purchaser upon receipt and final acceptance of the Goods at Project Site. 3) Upon delivery of the Goods to the Project Site, the Bidder shall notify the Purchaser and present the following documents to the Purchaser: a) Original and 4 copies of the Bidder’s Invoice showing the Goods description, quantity, unit price and total price, b) Original and 4 copies of Delivery Receipts, c) Original Statement of Accounts, d) Approved PO, and e) Warranty Certificate(s) E. Instructions 1. Bidder shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or PO. Failure of the Bidder to comply with this provision shall be ground for cancellation of the award or PO issued to the Bidder. 2. Bidder shall pick-up the PO issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Bidder. Thereafter, if the PO remains unclaimed, the PO may be cancelled. To avoid delay in the delivery of the Purchaser’s requirements, all defaulting parties Service Providers shall be precluded from proposing or submitting substitute quotation(s) or item(s); however, substitute item(s) with higher specifications may be allowed. 3. Bidder who accepted a PO but failed without justifiable cause to deliver the required Goods within the time called for in the PO shall be disqualified from participating in any of LGU’s future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its Revised IRR against the Bidder. 4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the Bidder subject to liquidated damages for delayed deliveries. 5. All duties, excise, and other taxes and revenue charges shall be paid by the Bidder. 6. All transactions are subject to withholding of creditable Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of Bureau of Internal Revenue. G. Inspection 1. The Purchaser may conduct an inspection prior to award, to validate compliance to the required technical specifications. 2. All deliveries done by Bidder shall be subject to inspection, and acceptance by the LGU Inspection Team and the End-user. All costs of the necessary tests undertaken or caused to be undertaken by LGU on the Goods and ancillary goods shall be paid by the Bidder. In addition to such inspection, pre-delivery inspection(s) will be conducted at the option of the Purchaser or its authorized representatives. In case Goods/Services offered failed to pass the pre-delivery inspection(s) or the inspections at Project Site, the Bidder shall replace the Goods/Services, otherwise, the Purchaser may cancel the PO. H. Liquidated Damages A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods/Services shall be charged as liquidated damages for every day of delay of delivery of the purchased Goods/Services. I. Warranty Warranty shall be for a period of three (3) months for expendable supplies and one (1) year for non-expendable supplies or equipment reckoned from date of acceptance of the ancillary goods at Project Site. J. Payment The Contract Price shall be paid after the issuance of Acceptance and Inspection Report (AIR) by the Accounting Division and submission of the documents provided under Section “D” of this TERMS and CONDITION. “Delivery” K. Reservation Clause Municipality of Dimataling, Zamboangadel Sur, reserves the right to reject any and all quotations, not award the PO or annul the bidding process without thereby incurring any liability to the affected parties. Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 PROCUREMENT AND DELIVERY OF AIRCON WITH INSTALLATI PROCUREMENT AND DELIVERY OF AIRCON WITH INSTALLATION IN THE OFFICE OF MTO AND MHO 1 Lump Sum 106,185.00 Created by JOSIAH NATHAN ZAMORA DE AQUINO Date Created 02/07/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       MUNICIPALITY OF DIMATALING, ZAMBOANGA DEL SUR