Service provider for Photo and Video Documentation for the conduct of COCONUT CREATIONS: A Coconut Taste and Crafts Showcase in Region VIII on August 27-28, 2024 at People’s Center, Tacloban City Request for Quotation (RFQ)   Reference Number 11164795   Procuring Entity DEPARTMENT OF TOURISM - REGION VIII   Title Service provider for Photo and Video Documentation for the conduct of COCONUT CREATIONS: A Coconut Taste and Crafts Showcase in Region VIII on August 27-28, 2024 at People’s Center, Tacloban City   Area of Delivery Leyte   Printable Version Solicitation Number: 2024-08-0244 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Travel, Food, Lodging and Entertainment Services Approved Budget for the Contract: PHP 60,000.00 Contract Duration: 3 Day/s Client Agency: Contact Person: CLARILAINE TAN PUMANES Senior Tourism Operations Officer Brgy 25 Kanhuraw Hill, Magsaysay Blvd. Tacloban City Tacloban City Leyte Philippines 6500 63-53-8320901 dotreg8@yahoo.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 17/08/2024 Last Updated / Time 17/08/2024 12:00 AM Closing Date / Time 21/08/2024 8:00 AM Description REQUEST FOR QUOTATION Date: 16 August 2024 RFQ No.: 2024-08-0244 Name of Company: _________________________________________________________________________ Address: _________________________________________________________________________________ Name of Hotel/Establishment: _______________________________________________________________ Address: _________________________________________________________________________________ Contact Number: ________________________________ TIN (VAT / NVAT): ___________________________ Business Permit No.: __________________________PhilGEPS Registration No. (required): _______________ The Department of Tourism Region 8, through its Bids and Awards Committee, intends to procure Service provider for Photo and Video Documentation for the conduct of COCONUT CREATIONS: A Coconut Taste and Crafts Showcase in Region VIII on August 27-28, 2024 at People’s Center, Tacloban City with an approved budget of Sixty Thousand Pesos (60,000.00). Price validity shall be for a period of not less than sixty (60) calendar days. The procurement of Goods, Infrastructure Projects and Consulting Services, where the amount involved does not exceed the threshold prescribed in Annex "H" of the IRR will be undertaken in accordance with Section 53.9 (Small Value Procurement) of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. As such, bidders of known qualifications are invited to submit this quotation/proposal, duly signed by you or your duly authorized representative not later than 21 August 2024, subject to the Terms and Conditions provided in this RFQ. Prospective bidders who will submit a proposal with the lowest calculated and responsive offer shall be selected. A CERTIFIED TRUE COPY of 1. Valid Mayor’s/Business Permit 2. Annual Income/Business Tax Return/ BIR Registration 3. PhilGeps Registration 4. Omnibus Sworn Statement 5. Valid Accreditation Certificate (for TE’s) are also required to be submitted along with your quotation/proposal. Open quotations may be submitted, manually or email at the address and contact numbers indicated below. For any clarification, you may contact ARLENE M. VIDAYA at telephone/mobile nos. 09060827673 or email address at dot8@yahoo.com Electronically registered as Master Copy on 04/08/2020 by ACM with registration number MC-08-027 CLARILAINE T. PUMANES BAC Chairperson Electronically distributed as Controlled Copy on 04/08/2020 by RMA with control number CC-08-027 Accomplish this RFQ correctly and accurately. Do not alter the contents of this form in any way. Technical specifications with asterisks (*) are mandatory. Failure to comply with any of the mandatory requirements will disqualify your quotation. Failure to follow these instructions will disqualify your entire quotation. (1) (2) (3) (4) INSTRUCTIONS: After having carefully read and accepted the Terms and Conditions, I/we submit our quotation/s for the item/s as follows (kindly check those specifications you can comply to): QUANTITY UNIT ARTICLE / DESCRIPTION / SPECIFICATION AMOUNT 1 Package Service provider for Photo and Video Documentation Date: 27 and 28 August 2024 Venue: People’s Center, Tacloban City * High resolution photos *3-5 minute edited highlights delivered by the end of the event which includes key performances, audience reactions, interviews and the award ceremony *Final video output incorporating comments for revisions of DOT8 * Separate edited video for each significant segment (eg., opening ceremony, individual performances, award ceremony) *Edited and raw photos and video shall be submitted to DOT8 saved in at least 1 terabyte capacity external drive. Other Requirement from Supplier: 1. Must facilitate the notarization of Contract of Services 2. Must be willing to provide goods/services on a send-bill arrangement 3. Rates subject to government tax applicable. This office desires to place an order for the above item(s) with the minimum delay. Your firm quotation will help us very much in placing the order. _____________________________________ Print Name and Signature of Dealer / Supplier _____________________________________ Date Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Video and Photo Documentation Services Service provider for Photo and Video Documentation 1 Package 60,000.00 Created by CLARILAINE TAN PUMANES Date Created 16/08/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF TOURISM - REGION VIII