Supply and Delivery of Plaques and Markers for the Conduct of the 24th Gawad KALASAG National Awarding Ceremony CY 2024 Invitation to Bid (ITB)   Reference Number 11382402   Procuring Entity OFFICE OF CIVIL DEFENSE   Title Supply and Delivery of Plaques and Markers for the Conduct of the 24th Gawad KALASAG National Awarding Ceremony CY 2024   Area of Delivery   Printable Version Solicitation Number: 02 ITB NO. OCD 2024-25 PLAQUES AND MARKERS FOR GK Trade Agreement: Implementing Rules and Regulations Procurement Mode: Public Bidding Classification: Goods Category: Tokens and Awards Approved Budget for the Contract: PHP 6,375,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: RAFAEL ROMUALDO R RICALDE BAC SECRETARIAT Camp General Emilio Aguinaldo Quezon City Quezon City Metro Manila Philippines 1110 63-911-5061 Ext.127 63-912-2964 ocdbacsec@ocd.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 4 Date Published 19/10/2024 Last Updated / Time 19/10/2024 12:00 AM Closing Date / Time 11/11/2024 10:00 AM Description 1.The OFFICE OF CIVIL DEFENSE, through the PDPS APB CY 2024, intends to apply the sum of Six Million Three Hundred Seventy Five Thousand Pesos (PHP6,375,000.00) being the ABC to payments under the contract for Supply and Delivery of Plaques and Markers for the Conduct of the 24th Gawad KALASAG National Awarding Ceremony CY 2024. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2.The Office of Civil Defense now invites bids for the above Procurement Project. Delivery of the Goods is required as specified in Section VI: Schedules of Requirements. Bidders should have completed, within the last five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. (Instructions to Bidders). 3.Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184. (i)Bidding is open to all interested bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR of RA 9184. 4.Prospective bidders may obtain further information from OCD Procurement Management Division – BAC Secretariat and inspect the Bidding Documents at the address given below during office hours from 8:00 AM to 5:00 PM Mondays to Fridays. 5.A complete set of Bidding Documents may be acquired by interested Bidders on 19 October 2024 until 11 November 2024 (before 10:00 AM) from the given address and website below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Six Thousand Pesos (PHP6,000.00). It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Office of Civil Defense, the Procuring Entity (www.ocd.gov.ph), provided that bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. Payment for the purchase of Bid Documents shall be made through over-the-counter (OTC) transaction at the OCD Accounting Section, Ground Floor, OCD Old Admin Building, Camp General Emilio Aguinaldo, Quezon City. The Procuring Entity shall allow the bidder to present its proof of payment on or before the submission of bids. 6.The Office of Civil Defense will hold a Pre-Bid Conference on 28 October 2024 (Monday), 10:00 AM at 3rd Floor OCD New Admin Building, Camp General Emilio Aguinaldo, Quezon City and/or through video conferencing or webcasting via Zoom, which shall be open to prospective bidders. Interested bidders who would like to join the Pre-Bid Conference may send an email to ocdbacsec@ocd.gov.ph not later than 25 October 2024 (Friday), with the following details so that the OCD BAC Secretariat may send the link and other instructions for the conduct of the video teleconference: a.Name of Company; b.Name of Authorized Representative/s; c.Contact Number; and d.E-mail Address. 7.Bids must be duly received by the BAC Secretariat to be submitted through manual submission at the office address below on or before 10:00 AM, 11 November 2024. Late bids shall not be accepted. Note: Bids shall be prepared in six (6) copies (1 original and 5 photocopies) without the assistance of any person, employees in the OCD or any branch of the government. In the interest of transparency, in case there are clarifications or verifications relative to the documents during the process of opening of the bidding documents the bidders may also submit a soft/scanned copy of the bids and all its corresponding attachments in a password-protected USB flash drive (password for the eligibility documents shall not be the same with the password of the financial proposal) One (1) for eligibility and technical, and the other one (1) for financial. Please note that in case of a discrepancy between the original copy and the electronic copy (flash drive/USB), the former (original copy) shall prevail. The flash drive (soft copy) should be placed inside the envelope along with the original copy (hard copy). It shall be prepared using the appropriate Bid forms provided in the last section of the Bidding Documents furnished in strict compliance with the requirements of RA 9184. To be responsive, all entries shall be filled out with appropriate information. Any erasure, correction, or changes shall be initialed by the bidder or his/her authorized representative. All pages must be signed in the space provided. Any unsigned page of the bidder’s tender, when so required, shall be a ground for disqualification. 8.All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 14.1, Section III Bid Data Sheet. 9.Bid opening shall be on 10:01 AM, 11 November 2024 at the 3rd Floor OCD New Admin Building, Camp General Emilio Aguinaldo, Quezon City. Bids will be opened physically in the presence of the bidders’ representatives. In case the Bids cannot be opened as scheduled due to justifiable reasons, the rescheduling requirements under Section 29 of the 2016 Revised IRR of RA 9184 shall prevail. (In case the bids cannot be opened as scheduled due to justifiable reasons, the BAC shall take custody of the bids submitted and reschedule the opening of bids on the next working day or at the soonest possible time through the issuance of a Notice of Postponement to be posted in the PhilGEPS website and the website of the Procuring Entity concerned) 10.The items and quantities covered by the project are as follows: UNIT PARTICULARS QUANTITY pieces Top Winner (Big Plaque) 40 pieces LGU Markers (Beyond Compliant Award) 385 pieces Fully Compliant Award 810 11.The Office of Civil Defense reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA 9184, without thereby incurring any liability to the affected bidder or bidders. 12.For further information, please refer to: ATTY. RAFAEL ROMUALDO R. RICALDE AC, PMD 5th Floor, OCD New Admin Building Camp General Emilio Aguinaldo, Quezon City Direct Line: (02) 8912 29 64 Trunkline: (02) 8911 50 61-64 Local 127 Email Address: ocdbacsec@ocd.gov.ph Website: ocd.gov.ph 13.The Bidding Documents may be downloaded at the websites of: a.Philippine Government Procurement Service (PhilGEPS) - www.philgeps.gov.ph b.Office of Civil Defense – www.ocd.gov.ph 19 October 2024 Pre-bid Conference Date Time Venue 28/10/2024 10:00 AM 3rd Floor OCD New Admin Building, Camp General Emilio Aguinaldo, Quezon City and/or through video conferencing or webcasting via Zoom Created by RAFAEL ROMUALDO R RICALDE Date Created 18/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       OFFICE OF CIVIL DEFENSE