CP2410-23 Devon Car Club and Bike Club Devon County Council is seeking to appoint a single operator to provide a membership-based pay as you go round-trip Car Club within the Devon County Council administrative area, initially focused around Exeter. Devon County Council is seeking to appoint a single operator to deliver and manage a ... Devon County Council CP2410-23 Devon Car Club and Bike Club - Opportunity CP2410-23 Devon Car Club and Bike Club Devon County Council F02: Contract notice Notice reference: 2024/S 000-031225 Published 30 September 2024, 4:01pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object (2 lots)II. Object (2 lots) Scope of the procurement Lot 1. Lot1 Devon Car Club Lot 2. Lot2 Devon Bike Club four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Devon County Council County Hall, Topsham Road Exeter EX2 4QD Contact Mr Symon Doliczny Email symon.doliczny@devon.gov.uk Telephone +44 1392383000 Country United Kingdom NUTS code UKK43 - Devon CC Internet address(es) Main address http://www.devon.gov.uk Buyer's address http://www.devon.gov.uk one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at https://procontract.due-north.com/Advert/Index?advertId=98cef82c-b279-ef11-812f-005056b64545 Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://procontract.due-north.com/Advert/Index?advertId=98cef82c-b279-ef11-812f-005056b64545 one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity General public services Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title CP2410-23 Devon Car Club and Bike Club Reference number DN741820 two.1.2) Main CPV codeII.1.2) Main CPV code 50111000 - Fleet management, repair and maintenance services two.1.3) Type of contractII.1.3) Type of contract Services two.1.4) Short descriptionII.1.4) Short description Devon County Council is seeking to appoint a single operator to provide a membership-based pay as you go round-trip Car Club within the Devon County Council administrative area, initially focused around Exeter. Devon County Council is seeking to appoint a single operator to deliver and manage a publicly accessible electrically assisted pedal cycle share scheme across the Exeter area. Devon County Council encourages the ability to provide additional geofenced parking locations in agreed locations across the Devon County Council local authority area. In addition to Devon County Council, partner locations will include those of Exeter Science Park, The University of Exeter, Exeter City Council, Exeter College and The Royal Devon University Healthcare NHS Trust The project will reduce transport carbon emissions, encourage shared travel, help inform suitable low carbon travel choices, be practical and be accessible to both the public and businesses. The contract(s) will be let as a concession contract(s). two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £12,500,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lots Maximum number of lots that may be awarded to one tenderer: 2 The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot1 Devon Car Club Lot2 Devon Bike Club two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title Lot1 Devon Car Club Lot No 1 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 34115200 - Motor vehicles for the transport of fewer than 10 persons two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKK43 - Devon CC two.2.4) Description of the procurementII.2.4) Description of the procurement The Operator must provide a membership-based pay as you go round-trip Car Club within the Devon County Council administrative area, initially focused around Exeter. In addition to Devon County Council, partner locations will include those of Exeter Science Park, The University of Exeter and Exeter City Council. In addition to the standards required by CoMoUK accreditation the Car Club must meet the following minimum standards: o Car Club vehicles must be available for hire 24 hours a day, 7 days a week, 365 days per year, except where access is restricted. o Car Club members must be able to make a booking on a mobile app, or via an online booking service. The mobile application must be available for smartphone on the iOS and Android platforms and updated during the contract to maintain compatibility with the current and previous major versions of each operating system, so not to exclude users with older devices. o An emergency phone line must be available 24 hours a day, 7 days a week, 365 days per year. The Operator will be responsible for matters including but not limited to the following indicative list of major responsibilities: o Any costs of conversion of parking bays for use by the Car Club (e.g. line painting and sign installation) o All vehicle and technology purchases, leasing, ownership, maintenance and insurance of the Car Club fleet. o Establishing and running a membership and booking system which will include a procedure for verifying prospective Car Club members. o Day to day operation and management of the Car Club. o Providing staff to manage the Car Club vehicles and respond to any site or vehicle-specific incidents. o In partnership with Devon County Council, marketing and promoting the Car Club to encourage maximum growth of membership base, and Car Club usage. o Working with private developers to identify and deliver opportunities for the Car Club to address car-parking needs associated with new and existing developments o Actively pursuing opportunities to integrate the Car Club with wider public transport network and walking / cycling facilities. o Actively pursue opportunities to integrate the Car Club with local tourism offerings including accommodation providers and tourism attractions. Exploring opportunities to develop a visitor model, looking to provide instant sign up, discounted offers with local attractions, etc. o Satisfying the national CoMoUK Car Club Accreditation criteria, and maintaining full accredited status throughout the contract period or aspiring to do so in the short term. o Providing Management Information to Devon County Council. o All other necessary financial, accounting and legal obligations associated with the operation of the Car Club. Communications and Marketing The Operator must have a marketing and communications plan and promotion strategy to increase take up of the service by different customer groups. The Operator must actively engage with businesses and the local communities to promote the scheme two.2.5) Award criteriaII.2.5) Award criteria Quality criterion - Name: Quality / Weighting: 65 Price - Weighting: 35% two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £4,250,000 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system End date 31 March 2035 This contract is subject to renewal No two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: Yes Description of options The initial term will be Five (5) Years with options to extend for further periods totalling five (5) years at the discretion of Devon County Council. two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title Lot2 Devon Bike Club Lot No 2 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 34422000 - Cycles with auxiliary motors two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKK43 - Devon CC two.2.4) Description of the procurementII.2.4) Description of the procurement Bike Club The Operator must deliver and manage a publicly accessible electrically assisted pedal cycle share scheme across the Exeter area. Devon County Council encourages the ability to provide additional geofenced parking locations in agreed locations across the Devon County Council local authority area. In addition to Devon County Council, partner locations will include those of Exeter Science Park, The University of Exeter, Exeter City Council, Exeter College and The Royal Devon University Healthcare NHS Trust The provision of appropriate user guidance and geo-fencing must be used to manage operations to ensure that users are only able to end the rental period at defined parking locations. The Council encourages the Operator to carefully consider how theft and vandalism of the bikes can be minimised, The Operator must ensure that they have measures in place to encourage safe parking and ensure that bikes are not left outside these defined areas and become an obstruction on the public highway, thereby creating problems for people with mobility issues and/or sight impairment. Parking stations are distinct locations where the bikes can be located, collected and returned by users. All sites will be subject to detailed investigation and may be subject to Traffic Regulation Orders, planning permission, negotiation with third party landowners and/or public consultation if appropriate. Devon County Council is confident that the sites proposed in this tender already have these permissions, but some may need additional checks. Collaboration The Operator must work in partnership with Devon County and key stakeholders in the area including local authorities, large organisations, prominent businesses and employers, and transport operators. Devon County Council is keen to explore how the bike club could be used in social prescribing and the operator must be willing to engage on this issue. Pricing and payment The scheme tariff options must be attractive for regular and one-off users, such as visitors, as well as corporate users, whilst being set to maximise revenue through usage. Communications and Marketing The Operator must have a marketing and communications plan and promotion strategy to increase take up of the service by different customer groups. The Operator must actively engage with businesses and the local communities to promote the scheme. This plan will outline promotional activity planned during the mobilisation period in order to maximise interest and publicity in advance of the Launch Date. two.2.5) Award criteriaII.2.5) Award criteria Quality criterion - Name: Quality / Weighting: 65 Price - Weighting: 35% two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £8,250,000 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system End date 31 March 2035 This contract is subject to renewal No two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: Yes Description of options The initial term will be Five (5) Years with options to extend for further periods totalling five (5) years at the discretion of Devon County Council. two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 4 November 2024 Local time 12:00pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 4 November 2024 Local time 12:00pm Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: No six.3) Additional informationVI.3) Additional information Tenderers may submit a Tender for a single Lot or for multiple Lots. There is no limit on the number of Lots a Tenderer may be successful in being awarded. The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic operators should be aware that even where they have indicated that information is commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking. six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body The High Court of Justice The Strand Country United Kingdom London WC2A 2LL Country United Kingdom Back to top 1727777197 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. Notices are based on TED XML schema. © European Union, https://ted.europa.eu, 1998–2020 © Crown copyright Review services If you have any concerns about procurement practices, including late payment, you can contact a review service. 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We do this to keep your information secure. 5 minutes remaining until you will be signed out. Continue session Sign out warning you will not be able to undo this action CP2410-23 Devon Car Club and Bike ClubDevon County Council  Devon County Council is seeking to appoint a single operator to provide a membership-based pay as you go round-trip Car Club within the Devon County Council administrative area, initially focused around Exeter. Devon County Council is seeking to appoint a single operator to deliver and manage a ...  Notice typeF02: Contract noticeClosing4 November 2024, 12:00pmContract locationUKK43 - Devon CCTotal value £12,500,000 Lot values £4,250,000; £8,250,000 Publication date30 September 2024, 4:01pm