T1655 - Tender for the Provision of a Document Storage and Retrieval Service The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box ... Northern Ireland Housing Executive T1655 - Tender for the Provision of a Document Storage and Retrieval Service - Opportunity T1655 - Tender for the Provision of a Document Storage and Retrieval Service Northern Ireland Housing Executive F02: Contract notice Notice reference: 2024/S 000-033179 Published 15 October 2024, 3:30pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object II. Object three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Northern Ireland Housing Executive 2 Adelaide Street Belfast BT2 8BP Contact James McErlean Email james.mcerlean@nihe.gov.uk Country United Kingdom NUTS code UK - United Kingdom Internet address(es) Main address https://etendersni.gov.uk/epps Buyer's address https://etendersni.gov.uk/epps one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at https://etendersni.gov.uk Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://etendersni.gov.uk one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity Housing and community amenities Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title T1655 - Tender for the Provision of a Document Storage and Retrieval Service two.1.2) Main CPV codeII.1.2) Main CPV code 63121000 - Storage and retrieval services two.1.3) Type of contractII.1.3) Type of contract Services two.1.4) Short descriptionII.1.4) Short description The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement. two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £1,100,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: No two.2) DescriptionII.2) Description two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 63120000 - Storage and warehousing services 63121100 - Storage services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKN0 - Northern Ireland two.2.4) Description of the procurementII.2.4) Description of the procurement The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement. two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £1,100,000 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 48 This contract is subject to renewal Yes Description of renewals The Housing Executive shall have the option to extend this Contract, entirely at their discretion, by any period, or periods, up to and including 96 months from the end of the Initial Contract Period. Therefore this contract could be for a potential 12 year period. two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2.14) Additional informationII.2.14) Additional information Due to the nature of the required Service, it is neither practical nor desirable to divide the proposed contract into Lots. Please note, the estimated value stated in section II 2.6 above is the estimated value of the contract over the full potential 12 year period. Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information three.1) Conditions for participationIII.1) Conditions for participation three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability Selection criteria as stated in the procurement documents Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 15 November 2024 Local time 3:00pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender Tender must be valid until: 15 March 2025 four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 15 November 2024 Local time 3:30pm Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: Yes Estimated timing for further notices to be published: The Housing Executive has the option to extend this contract up to a maximum 12 year contract period, entirely at the discretion of the Housing Executive.This requirement maybe subject to re-tender depending on the Housing Executive's requirements. six.3) Additional informationVI.3) Additional information How to Express Interest in this Invitation to Tender: Register your company on the e-tendersni website (this is only required once). and click on ‘View current opportunities’ to locate this invitation to tender. The Housing Executive reserves the right to abandon the Competition at any time. Please refer to the Tender Documentation for further details. There is no guarantee that any agreement or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting agreement is withdrawn and / or the procurement process stopped for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position. six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body Royal Courts of Justice Chichester Street Belfast BT1 3JF Country United Kingdom Back to top 1729553016 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. Notices are based on TED XML schema. © European Union, https://ted.europa.eu, 1998–2020 © Crown copyright Review services If you have any concerns about procurement practices, including late payment, you can contact a review service. 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We do this to keep your information secure. 5 minutes remaining until you will be signed out. Continue session Sign out warning you will not be able to undo this action T1655 - Tender for the Provision of a Document Storage and Retrieval ServiceNorthern Ireland Housing Executive  The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box ...  Notice typeF02: Contract noticeClosing15 November 2024, 3:00pmContract locationUKN0 - Northern IrelandTotal value £1,100,000 Publication date15 October 2024, 3:30pm