SERVICE AND MAINTENANCE OF LOCAL EXHAUST VENTILATION SYSTEMS AND FORGES The works shall comprise the inspection, maintenance, servicing and cleaning, testing, certification and all necessary reporting procedures to the Local Exhaust Ventilation Installations and Gas Forges, associated equipment within various Dundee City Council properties ... The works shall ... Dundee City Council SERVICE AND MAINTENANCE OF LOCAL EXHAUST VENTILATION SYSTEMS AND FORGES - Opportunity SERVICE AND MAINTENANCE OF LOCAL EXHAUST VENTILATION SYSTEMS AND FORGES Dundee City Council F02: Contract notice Notice reference: 2024/S 000-032813 Published 11 October 2024, 1:52pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object II. Object three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Dundee City Council Dundee House, 50 North Lindsay Street Dundee DD1 1QE Contact Wendy Hall Email wendy.hall@dundeecity.gov.uk Telephone +44 1382433745 Country United Kingdom NUTS code UKM71 - Angus and Dundee City Internet address(es) Main address www.dundeecity.gov.uk Buyer's address https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220 one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.publiccontractsscotland.gov.uk/ Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://www.publiccontractsscotland.gov.uk/ one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity General public services Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title SERVICE AND MAINTENANCE OF LOCAL EXHAUST VENTILATION SYSTEMS AND FORGES Reference number DCC/CD/03/24 two.1.2) Main CPV codeII.1.2) Main CPV code 50700000 - Repair and maintenance services of building installations two.1.3) Type of contractII.1.3) Type of contract Services two.1.4) Short descriptionII.1.4) Short description The works shall comprise the inspection, maintenance, servicing and cleaning, testing, certification and all necessary reporting procedures to the Local Exhaust Ventilation Installations and Gas Forges, associated equipment within various Dundee City Council properties two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £80,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: No two.2) DescriptionII.2) Description two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 50710000 - Repair and maintenance services of electrical and mechanical building installations 50712000 - Repair and maintenance services of mechanical building installations two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKM71 - Angus and Dundee City Main site or place of performance Dundee City two.2.4) Description of the procurementII.2.4) Description of the procurement The works shall comprise the inspection, maintenance, servicing and cleaning, testing, certification and all necessary reporting procedures to the Local Exhaust Ventilation Installations and Gas Forges, associated equipment within various Dundee City Council properties two.2.5) Award criteriaII.2.5) Award criteria Quality criterion - Name: Resources – Contract Resourcing / Weighting: 15% Quality criterion - Name: Resources – Development / Weighting: 5% Quality criterion - Name: Continuous Improvement – Customer Care / Weighting: 5% Quality criterion - Name: Continuous Improvement – Feedback / Weighting: 4% Quality criterion - Name: Resourcing of Requirements - timescales / Weighting: 8% Quality criterion - Name: Resourcing of Requirements - disruption / Weighting: 5% Quality criterion - Name: Resourcing of Requirements – emergency call out / Weighting: 10% Quality criterion - Name: Resourcing of Requirements- Programme of works / Weighting: 5% Quality criterion - Name: Community Benefits (question 1) / Weighting: 1% Quality criterion - Name: Community Benefits (Question 2) / Weighting: 0.5% Quality criterion - Name: Fair Work First / Weighting: 1.5% Quality criterion - Name: Compliance with Specification of Requirements / Weighting: PASS/FAIL Quality criterion - Name: CDM Construction, Design and Management Regulations 2015 / Weighting: PASS/FAIL Quality criterion - Name: Duty of Care, Health and Safety & Risk Management / Weighting: PASS/FAIL Quality criterion - Name: Site Specific Risk Assessment and Method Statement / Weighting: PASS/FAIL Quality criterion - Name: Health and Safety / Weighting: PASS/FAIL Quality criterion - Name: Resourcing / Weighting: PASS/FAIL Quality criterion - Name: Environment / Weighting: PASS/FAIL Price - Weighting: 40 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 36 This contract is subject to renewal Yes Description of renewals There are 2, 2 year extension options two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information three.1) Conditions for participationIII.1) Conditions for participation three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersIII.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers List and brief description of conditions The successful Contractor must demonstrate that all employees assigned to this Contract currently hold basic industry standard certification such as the “Thorough Examination and testing of LEV systems.” - BOHS accredited P601 Thorough Examination and Testing of Local Exhaust Ventilation Systems. - GAS Safe Register. In addition, the Contractor will be expected to carry out repairs and remedial tasks which may involve works such as re-design of extraction hoods, duct works etc and subsequent recommissioning of systems. As such the Contractor must demonstrate that all relevant staff currently hold qualification such as: - BOHS accredited P602 Basic Design Principle of LEV Systems - BOHS accredited P604 Performance Evaluation and Management of LEV Systems - BOHS accredited W201 Basic Principle of Occupational Hygiene Any Contractor bidding for the works must currently hold as a minimum, affiliate membership of a body such as the British Occupational Hygiene Society, or equivalent as approved by Dundee City Council. All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent. three.1.2) Economic and financial standingIII.1.2) Economic and financial standing List and brief description of selection criteria Equifax Score Check of 35 or above 1a. Professional Risk Indemnity Insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 2,000,000 GPB in respect of each and every claim. 1b. Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10,000,000 GBP in respect of each claim, and 2. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5,000,000 GBP in respect of each claim Minimum level(s) of standards possibly required The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability. It is recommended that Tenderers review their own Score check score in advance of submitting a Tender Submission. Where the Tenderer does not have a Score check score, or where the Tenderer does not consider that the Score check score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a Score check score, they must provide their audited financial accounts for the previous 2 years as part of their SPD Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. As an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence: A business plan for a minimum 3-year trading period setting out projected annual average turnover; audited or unaudited (if the company has no legal audit requirement) accounts for any years trading to date, and letter of support for the bidder’s bank setting out the level of financial support available to the business from the bank and for how long that is available. A bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/07/2024 – 31/06/2027, was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged. All of this information must be in terms entirely satisfactory to the Purchasing Authority. We reserve the right (but are not obliged) to seek additional clarification and/or supporting information from or about the bidder to satisfy us in this regard, for example, a bank reference. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee. Where a consortium bid is received, the Score check score of each consortium member shall be assessed and each must achieve a Score check score of 35 or above. Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a Score check score of 35 or above. The Council reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end. three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability List and brief description of selection criteria The successful Contractor must demonstrate that all employees assigned to this Contract currently hold basic industry standard certification such as the “Thorough Examination and testing of LEV systems.” - BOHS accredited P601 Thorough Examination and Testing of Local Exhaust Ventilation Systems. - GAS Safe Register. In addition, the Contractor will be expected to carry out repairs and remedial tasks which may involve works such as re-design of extraction hoods, duct works etc and subsequent recommissioning of systems. As such the Contractor must demonstrate that all relevant staff currently hold qualification such as: - BOHS accredited P602 Basic Design Principle of LEV Systems - BOHS accredited P604 Performance Evaluation and Management of LEV Systems - BOHS accredited W201 Basic Principle of Occupational Hygiene Any Contractor bidding for the works must currently hold as a minimum, affiliate membership of a body such as the British Occupational Hygiene Society, or equivalent as approved by Dundee City Council. All electrical work shall be carried out by a Contractor within an approved body such as National Inspection Council for Electrical Installation Contracting (NICEIC) and/or the Trade Association or equivalent. Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 11 November 2024 Local time 12:00pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender Tender must be valid until: 11 March 2025 four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 11 November 2024 Local time 12:00pm Place Dundee City Information about authorised persons and opening procedure Procurement Category Officer Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: Yes Estimated timing for further notices to be published: yes, this will be retendered 6 month prior to expiration of contract six.2) Information about electronic workflowsVI.2) Information about electronic workflows Electronic ordering will be used Electronic invoicing will be accepted Electronic payment will be used six.3) Additional informationVI.3) Additional information NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=780418. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Bidding Organisation to deliver 1 Community Benefit activity for the duration of this contract. Bidder to provide details of proposed activities to be undertaken. (SC Ref:780418) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=780418 six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body Dundee Sheriff Court & Justice of the Peace Court 6 West Bell Street Dundee DD19AD Email dundee@scotcourts.gov.uk Telephone +44 1382229961 Country United Kingdom six.4.4) Service from which information about the review procedure may be obtainedVI.4.4) Service from which information about the review procedure may be obtained Scottish Courts Service Saughton House, Broomhouse Drive Edinburgh EH113XP Email enquiries@scotscourts.gov.uk Telephone +44 1314443300 Country United Kingdom Back to top 1728678431 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. 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The works shall ...  Notice typeF02: Contract noticeClosing11 November 2024, 12:00pmContract locationUKM71 - Angus and Dundee CityTotal value £80,000 Publication date11 October 2024, 1:52pm