Supply of Multi-functional Device Printers & Hybrid Mail Services Supply of Multi-functional Device Printers & Hybrid Mail Services ... The purpose of this tender is to procure a managed print service consisting of multi-functional device (MFD) printers that seeks to enhance the efficiency and effectiveness of the Vale of Glamorgan council's printing, scanning, ... Vale of Glamorgan Council Supply of Multi-functional Device Printers & Hybrid Mail Services - Opportunity Supply of Multi-functional Device Printers & Hybrid Mail Services Vale of Glamorgan Council F02: Contract notice Notice reference: 2024/S 000-033993 Published 21 October 2024, 3:51pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object (2 lots)II. Object (2 lots) Scope of the procurement Lot 1. Provision of a Multifunction Device (MFD) and Printer Solution Lot 2. Provision of a Hybrid Mail Solution. three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Vale of Glamorgan Council Civic Offices, Holton Road BARRY CF63 4RU Email digital@valeofglamorgan.gov.uk Telephone +44 1446700111 Country United Kingdom NUTS code UKL22 - Cardiff and Vale of Glamorgan Internet address(es) Main address http://www.valeofglamorgan.gov.uk Buyer's address https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275 one.2) Information about joint procurementI.2) Information about joint procurement The contract is awarded by a central purchasing body one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.proactisplaza.com/BuyerPortal/?locatorId=4v7ye2xu6a621q4j7dd850xng1& Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://supplierlive.proactisp2p.com/Account/Login one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity General public services Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title Supply of Multi-functional Device Printers & Hybrid Mail Services Reference number ERFX1008514 two.1.2) Main CPV codeII.1.2) Main CPV code 64216120 - Electronic mail services two.1.3) Type of contractII.1.3) Type of contract Services two.1.4) Short descriptionII.1.4) Short description Supply of Multi-functional Device Printers & Hybrid Mail Services two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lots two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title Provision of a Multifunction Device (MFD) and Printer Solution Lot No 1 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 30123000 - Office and business machines 48824000 - Printer servers 30100000 - Office machinery, equipment and supplies except computers, printers and furniture two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKL22 - Cardiff and Vale of Glamorgan two.2.4) Description of the procurementII.2.4) Description of the procurement The purpose of this tender is to procure a managed print service consisting of multi-functional device (MFD) printers that seeks to enhance the efficiency and effectiveness of the Vale of Glamorgan council’s printing, scanning, copying, and faxing operations at its key office and satellite sites. The Vale of Glamorgan Council is a unitary in Southeast Wales that provides services for over 130,000 residents. Since 2013, the authority has consistently been the top performing local authority in Wales. As a County Council, we provide a wide variety of multitude of services, ranging from education to environmental protection, council tax, business rates, housing benefit housing and birth registration, to planning and highways maintenance. The procurement of an effectively managed print and scanning service is key to ensuring that the council can perform its key administrative functions efficiently and effectively, whilst at the same time ensuring it can enhance its digital service provision and reduce its impact on the environment. two.2.5) Award criteriaII.2.5) Award criteria Quality criterion - Name: Quality / Weighting: 30 Quality criterion - Name: Social Value / Weighting: 10 Price - Weighting: 60 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 36 This contract is subject to renewal Yes Description of renewals +1 year, +1 year two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title Provision of a Hybrid Mail Solution. Lot No 2 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 48219700 - Communications server software package 48223000 - Electronic mail software package 30133000 - Mailing equipment two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKL22 - Cardiff and Vale of Glamorgan two.2.4) Description of the procurementII.2.4) Description of the procurement The purpose of this tender is to procure a hybrid mail solution that enables a safe, secure and cost -efficient method of handling the Vale of Glamorgan Council’s outbound mail requirements. The preferred supplier should be able to offer an online solution for the following high-level requirements: Production of Hybrid Mail, including the printing, packing and dispatch of daily letters which could include variable or fixed data inserts. The printing and sending of simple single letters, ranging from one-off ad-hoc letters to mail-merge generated letter campaigns. Solution needs to be suitable for sending a variety of mail types – from a single letter to bulk mail-merge activity generated from Council systems e.g. Housing Rents, Electoral Registration. A managed hybrid mail service for council departments with complex requirements such as Housing, Council tax and Benefits, to include document matching of daily letters and end of year billing. Production of mail includes all documents generated from our Council Tax, NNDR (Business Rates) and Housing Benefits systems, including our annual billing runs. Letters are required to be matched to individual customer accounts for the purpose of reducing the amount of individual letters sent to customers. The procurement of an effectively hybrid mail service is key to ensuring that the council can perform its key administrative functions efficiently and effectively, whilst at the same time ensuring it can enhance its digital service provision and reduce its impact on the environment. two.2.5) Award criteriaII.2.5) Award criteria Quality criterion - Name: Quality / Weighting: 30 Quality criterion - Name: Social Value / Weighting: 10 Price - Weighting: 60 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 36 This contract is subject to renewal Yes Description of renewals +1 year, +1 year two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information three.1) Conditions for participationIII.1) Conditions for participation three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersIII.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers List and brief description of conditions Selection criteria as stated in the procurement documents three.1.2) Economic and financial standingIII.1.2) Economic and financial standing Selection criteria as stated in the procurement documents three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability Selection criteria as stated in the procurement documents Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 18 November 2024 Local time 12:00pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 18 November 2024 Local time 12:00pm Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: No six.3) Additional informationVI.3) Additional information To submit you Tender Response for this notice and obtain any additional information please go to https://supplierlive.proactisp2p.com/Account/Login ERFX1008514 Supply of Multi-functional Device Printers & Hybrid Mail Services NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145436. (WA Ref:145436) The buyer considers that this contract is suitable for consortia. six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body High Court Royal Courts of Justice, The Strand London WC2A 2LL Email digital@valeofglamorgan.gov.uk Telephone +44 2079477501 Country United Kingdom Back to top 1729552449 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. Notices are based on TED XML schema. © European Union, https://ted.europa.eu, 1998–2020 © Crown copyright Review services If you have any concerns about procurement practices, including late payment, you can contact a review service. The role of the services is to: provide a clear, structured and direct route for suppliers to raise concerns about public procurement practice offer feedback to enquirers on their concerns Find out more: England - Public Procurement Review Service Northern Ireland - CPD Supplier Charter Scotland - Single Point of Enquiry Wales - Supplier Feedback Service Close Saved to watched notices list This notice has been added to your watched notices list. Close Sign in to watch this notice To watch this notice, sign in to your account or register. You will need to find this notice again after signing in to watch it. Watching a notice means: It will be in your list of watched notices, so you can easily find it again You can choose to receive emails when it is updated or before it closes Close Confirm YesNo Session timeout Your session will time out soon You will be signed out of your account if you do not respond in 5 minutes. We do this to keep your information secure. 5 minutes remaining until you will be signed out. Continue session Sign out warning you will not be able to undo this action Supply of Multi-functional Device Printers & Hybrid Mail ServicesVale of Glamorgan Council  Supply of Multi-functional Device Printers & Hybrid Mail Services ... The purpose of this tender is to procure a managed print service consisting of multi-functional device (MFD) printers that seeks to enhance the efficiency and effectiveness of the Vale of Glamorgan council's printing, scanning, ...  Notice typeF02: Contract noticeClosing18 November 2024, 12:00pmContract locationUKL22 - Cardiff and Vale of GlamorganPublication date21 October 2024, 3:51pm