Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance. Poplar Harca's purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of ... Poplar HARCA Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance. - Opportunity Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance. Poplar HARCA F02: Contract notice Notice reference: 2024/S 000-034034 Published 21 October 2024, 7:20pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object (5 lots)II. Object (5 lots) Scope of the procurement Lot 1. PH0279- General Build Repair and Maintenance and Void Works for Aberfeldy, Brownfield and Teviot Estates Lot 2. PH 0280 - General Build Repair and Maintenance and Void Works – Lansbury North, South and West Estates Lot 3. PH 0282 - Area 1 – Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch Lot 4. PH 0283 - Area 2 – Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates Lot 5. PH 0284 – Drainage Repairs and Maintenance – All Estates four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Poplar HARCA 155 E India Dock Road London E14 6DA Email clive.peters@poplarharca.co.uk Country United Kingdom NUTS code UKI3 - Inner London – West Internet address(es) Main address https://www.poplarharca.co.uk/ one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at https://app.panacea-software.com/chic/ Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://app.panacea-software.com/chic/ Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at https://app.panacea-software.com/chic/ one.4) Type of the contracting authorityI.4) Type of the contracting authority Body governed by public law one.5) Main activityI.5) Main activity Housing and community amenities Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance. two.1.2) Main CPV codeII.1.2) Main CPV code 45300000 - Building installation work two.1.3) Type of contractII.1.3) Type of contract Works two.1.4) Short descriptionII.1.4) Short description Poplar Harca’s purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of their vision: • Contract Number: PH 0279 - General Build Repair and Maintenance and void works – Aberfeldy, Brownfield and Teviot Estates • Contract Number: PH 0280 - General Build Repair and Maintenance and void works – Lansbury North, South and West Estates • Contract Number: PH 0282 – Area 1- Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch • Contract Number: PH 0283 – Area 2 - Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates • Contract Number: PH 0284 – Drainage repairs and Maintenance – All Estates The new contract is due to start on 15th April 2025. two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £64,272,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lots Maximum number of lots that may be awarded to one tenderer: 1 The contracting authority reserves the right to award contracts combining the following lots or groups of lots: This tender process is intended to result in the appointment of a single contractor for each lot who will undertake all the works and service responsibilities for the relevant lot as identified in these documents. Tenderers may apply for multiple lots but will only be awarded one lot for the same discipline. To clarify if a tenderer is the successful bidder for both lots of General Build, they will only be awarded the one lot of the general build. The tenderer will be asked to confirm their preferred lot, and the remaining lot will automatically be awarded to the second bidder. Additionally, there is no restriction on awarding lots across multiple disciplines. For example, if a tenderer applies for a general build lot and an electrical repairs lot and is the successful bidder for both lots individually then they will be awarded both lots accordingly. two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title PH0279- General Build Repair and Maintenance and Void Works for Aberfeldy, Brownfield and Teviot Estates Lot No 1 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 44111000 - Building materials 44112000 - Miscellaneous building structures 44114000 - Concrete 44115000 - Building fittings 44130000 - Sewer mains 44140000 - Products related to construction materials 44170000 - Plates, sheets, strip and foil related to construction materials 44190000 - Miscellaneous construction materials 44200000 - Structural products 44400000 - Miscellaneous fabricated products and related items 45100000 - Site preparation work 45211000 - Construction work for multi-dwelling buildings and individual houses 45213100 - Construction work for commercial buildings 45213200 - Construction work for warehouses and industrial buildings 45213300 - Buildings associated with transport 45214000 - Construction work for buildings relating to education and research 45215000 - Construction work for buildings relating to health and social services, for crematoriums and public conveniences 45217000 - Inflatable buildings construction work 45220000 - Engineering works and construction works 45230000 - Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork 45240000 - Construction work for water projects 45250000 - Construction works for plants, mining and manufacturing and for buildings relating to the oil and gas industry 45260000 - Roof works and other special trade construction works 45300000 - Building installation work 45400000 - Building completion work 50700000 - Repair and maintenance services of building installations 50800000 - Miscellaneous repair and maintenance services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKI - London Main site or place of performance Lot to cover the general build repair, maintenance and void works for Aberfeldy, Brownfield and Teviot Estates. two.2.4) Description of the procurementII.2.4) Description of the procurement The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services. Build Repairs and Maintenance The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified. Priority B - Non – Emergency: requiring completion within 10 working days. Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Void Repairs The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales: Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works. Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement. two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £15,297,500 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 60 This contract is subject to renewal Yes Description of renewals Further 2 x two year terms and one year term – possible further five years in total. two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title PH 0280 - General Build Repair and Maintenance and Void Works – Lansbury North, South and West Estates Lot No 2 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 44111000 - Building materials 44114000 - Concrete 44115000 - Building fittings 44130000 - Sewer mains 44140000 - Products related to construction materials 44170000 - Plates, sheets, strip and foil related to construction materials 44190000 - Miscellaneous construction materials 44200000 - Structural products 44410000 - Articles for the bathroom and kitchen 45111000 - Demolition, site preparation and clearance work 45112310 - Infill work 45113000 - Siteworks 45211000 - Construction work for multi-dwelling buildings and individual houses 45300000 - Building installation work 45400000 - Building completion work 50700000 - Repair and maintenance services of building installations 50800000 - Miscellaneous repair and maintenance services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKI - London Main site or place of performance Lot to cover the general build repair, maintenance and void works for Lansbury North, South and West Estates two.2.4) Description of the procurementII.2.4) Description of the procurement The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services. Build Repairs and Maintenance The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified. Priority B - Non – Emergency: requiring completion within 10 working days. Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Void Repairs The Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales: Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works. Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement. two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £15,297,500 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 60 This contract is subject to renewal Yes Description of renewals Further 2 x two year terms and one year term – possible further five years in total two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title PH 0282 - Area 1 – Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch Lot No 3 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 44111000 - Building materials 44300000 - Cable, wire and related products 44410000 - Articles for the bathroom and kitchen 45300000 - Building installation work 45410000 - Plastering work 45420000 - Joinery and carpentry installation work 45431000 - Tiling work 50700000 - Repair and maintenance services of building installations 51100000 - Installation services of electrical and mechanical equipment 51300000 - Installation services of communications equipment 51700000 - Installation services of fire protection equipment two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKI - London Main site or place of performance Lot to cover the Electrical Repairs and Testing – Area 1 - Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch two.2.4) Description of the procurementII.2.4) Description of the procurement The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services. Electrical Repairs The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified. Priority B - Non – Emergency: requiring completion within 10 working days. Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Electrical Testing The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca. The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to: PAT Testing Annual Intake Inspections Communal Fan Servicing Electric Vehicle Charger Point Checks Estate Column Lighting Safety Checks two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £10,816,250 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 60 This contract is subject to renewal Yes Description of renewals Further 2 x two year terms and one year term – possible further five years in total two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title PH 0283 - Area 2 – Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates Lot No 4 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 44111000 - Building materials 44300000 - Cable, wire and related products 44410000 - Articles for the bathroom and kitchen 45300000 - Building installation work 45410000 - Plastering work 45420000 - Joinery and carpentry installation work 45431000 - Tiling work 51100000 - Installation services of electrical and mechanical equipment 51300000 - Installation services of communications equipment 51700000 - Installation services of fire protection equipment two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKI - London Main site or place of performance Lot to cover the Electrical Repairs and Testing – Area 2 - Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates two.2.4) Description of the procurementII.2.4) Description of the procurement The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services. Electrical Repairs The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified. Priority B - Non – Emergency: requiring completion within 10 working days. Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Electrical Testing The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca. The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca. The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to: PAT Testing Annual Intake Inspections Communal Fan Servicing Electric Vehicle Charger Point Checks Estate Column Lighting Safety Checks two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £10,816,250 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 60 This contract is subject to renewal Yes Description of renewals Further 2 x two year terms and one year term – possible further five years in total. two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title PH 0284 – Drainage Repairs and Maintenance – All Estates Lot No 5 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 44111000 - Building materials 44112000 - Miscellaneous building structures 44220000 - Builders' joinery 44230000 - Builders' carpentry 45100000 - Site preparation work 45211000 - Construction work for multi-dwelling buildings and individual houses 45300000 - Building installation work 45410000 - Plastering work 45420000 - Joinery and carpentry installation work 50511000 - Repair and maintenance services of pumps 50512000 - Repair and maintenance services of valves 50513000 - Repair and maintenance services of taps 50710000 - Repair and maintenance services of electrical and mechanical building installations 50720000 - Repair and maintenance services of central heating two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKI - London Main site or place of performance Lot to cover Drainage Repairs and Maintenance – All Estates two.2.4) Description of the procurementII.2.4) Description of the procurement The Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Drainage Planned Maintenance and Cyclical Cleaning services. Planned Maintenance and Cyclical Cleaning Services The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage services in accordance with the below requirements: Planned maintenance and cyclical cleaning is to be carried out on a quarterly, six-monthly or annual basis, depending on the asset and schedule provided. The planned maintenance and cyclical cleaning tasks are to include, but are not limited to: Rodding to remove blockages Washing out silt Removing vegetation Clearing leaves and litter from drains Maintenance of drain covers Removing blockages Replacing missing or damaged lids High pressure jetting/vacuum truck or tank Replacement of pipes/runs Repairing sections of pipes/runs two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £12,044,500 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 60 This contract is subject to renewal No two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 2 December 2024 Local time 5:00pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender Duration in months: 6 (from the date stated for receipt of tender) four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 3 December 2024 Local time 7:00am Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: No six.2) Information about electronic workflowsVI.2) Information about electronic workflows Electronic ordering will be used Electronic invoicing will be accepted Electronic payment will be used six.3) Additional informationVI.3) Additional information For more information about this opportunity, please visit the CHIC eSourcing portal at: https://app.panacea-software.com/chic/ six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body The High Court, Royal Courts of Justice The Strand London WC2A 2LL Telephone +44 2079476000 Country United Kingdom six.4.2) Body responsible for mediation proceduresVI.4.2) Body responsible for mediation procedures The High Court, Royal Courts of Justice The Strand London WC2A 2LL Telephone +44 2079476000 Country United Kingdom six.4.3) Review procedureVI.4.3) Review procedure Precise information on deadline(s) for review procedures Poplar HARCA will observe a ten-day standstill period calculated in accordance with the Public Contracts Regulations 2015. Under those Regulations aggrieved bidders may by way of proceedings in the High Court seek relief in respect of alleged breaches of the Public Contract Regulations 2015 which may include declaring any award ineffective, and/or seeking damages. After expiry of the ten-day standstill period Poplar HARCA will unless prevented by order of the Court conclude and enter the Agreement. six.4.4) Service from which information about the review procedure may be obtainedVI.4.4) Service from which information about the review procedure may be obtained Communities & Housing Investment Consortium Limited ARK Central, 84 Spencer Street Birmingham, B18 6DS Country United Kingdom Back to top 1729683203 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. Notices are based on TED XML schema. © European Union, https://ted.europa.eu, 1998–2020 © Crown copyright Review services If you have any concerns about procurement practices, including late payment, you can contact a review service. The role of the services is to: provide a clear, structured and direct route for suppliers to raise concerns about public procurement practice offer feedback to enquirers on their concerns Find out more: England - Public Procurement Review Service Northern Ireland - CPD Supplier Charter Scotland - Single Point of Enquiry Wales - Supplier Feedback Service Close Saved to watched notices list This notice has been added to your watched notices list. Close Sign in to watch this notice To watch this notice, sign in to your account or register. You will need to find this notice again after signing in to watch it. Watching a notice means: It will be in your list of watched notices, so you can easily find it again You can choose to receive emails when it is updated or before it closes Close Confirm YesNo Session timeout Your session will time out soon You will be signed out of your account if you do not respond in 5 minutes. We do this to keep your information secure. 5 minutes remaining until you will be signed out. Continue session Sign out warning you will not be able to undo this action Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance.Poplar HARCA  Poplar Harca's purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of ...  Notice typeF02: Contract noticeClosing2 December 2024, 5:00pmContract locationUKI - LondonTotal value £64,272,000 Lot values £15,297,500; £15,297,500; £10,816,250; £10,816,250; £12,044,500 Publication date21 October 2024, 7:20pm