Finance System for the County of Powys Powys County Council Finance System for the County of Powys Powys County Council Finance System for the County of Powys Powys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented. CPV: 48000000, 66000000, 48100000. Reference no:OCT492259 Published by:Powys County Council Published to:FTS Deadline date:18/11/2024 Notice Type:Contract notice OCID:ocds-kuma6s-144975 Location: Powys Powys Value:- Summary OCID:ocds-kuma6s-144975Published by:Powys County CouncilAuthority ID:AA0354Publication date:11 October 2024Deadline date:18 November 2024Notice type:02 Contract NoticeHas documents:NoHas SPD:NoHas Carbon Reduction Plan:No Abstract Powys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented. CPV: 48000000, 66000000, 48100000. Full notice text Contract noticeSection I: Contracting authority I.1) Name and addressesPowys County CouncilCounty HallLlandrindod WellsLD1 5LGUK Telephone: +44 01597826000 E-mail: mary.salmon@powys.gov.uk NUTS: UKL24Internet address(es) Main address: http://www.powys.gov.uk Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354I.3) CommunicationThe procurement documents are available for unrestricted and full direct access, free of charge at:https://etenderwales.bravosolution.co.uk/home.htmlAdditional information can be obtained from the abovementioned addressTenders or requests to participate must be sent electronically to:https://etenderwales.bravosolution.co.uk/home.htmlI.4) Type of the contracting authorityRegional or local authorityI.5) Main activityGeneral public servicesSection II: ObjectII.1) Scope of the procurementII.1.1) TitleFinance System for the County of PowysII.1.2) Main CPV code48000000 II.1.3) Type of contractSuppliesII.1.4) Short descriptionPowys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented.II.1.6) Information about lots This contract is divided into lots: No II.2) DescriptionII.2.2) Additional CPV code(s)6600000048100000II.2.3) Place of performanceNUTS code:UKLII.2.4) Description of the procurementPowys County Council are required to make significant savings whilst maintaining and improving the services provided. To make these savings we need to ensure the ICT systems we are using are both fit for purpose and cost effective.Financial systems are at the core of all systems and processes within the council and underpin a range of tasks - managing payments.System rationalisation has been identified as a key movement towards reducing the amount of systems we support and maintain with the aim of reducing contract fees, resource intensive manual work arounds and maintaining and improving the functionality required.Powys County Council Finance System currently consists of a core system with supporting integrated modules; E-procurement (an electronic ordering system) and Collaborative Planning (for budget monitoring and forecasting), as provided by OneAdvanced, (formerly Advanced Business Solutions- ABS). There are approx. 10 additional interfacing systems and 1 system operating stand alone. There are approximately 50 staff in the finance support service, consisting of 11 sub-teams each with their own set of requirements and system functionality.In most cases, each service area comes with its own set of systems to meet the specific requirements of that area. Historically integration of these systems and transference of data has been problematic, preventing consistent and accessible data with senior level management not having access to the required data to make informed decisions.II.2.5) Award criteriaCriteria below: Quality criterion: Quality / Weighting: 60 Quality criterion: Cost / Weighting: 40 Price / Weighting: 40II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 60 This contract is subject to renewal: Yes Description of renewals:Option to extend for up to a further 24 monthsII.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Section III: Legal, economic, financial and technical informationIII.1) Conditions for participationIII.1.2) Economic and financial standingSelection criteria as stated in the procurement documentsIII.1.3) Technical and professional abilitySelection criteria as stated in the procurement documentsIII.2) Conditions related to the contractIII.2.2) Contract performance conditionsPlease see contract documentation - itt_112783III.2.3) Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contractSection IV: ProcedureIV.1) DescriptionIV.1.1) Type of procedure Open procedure IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes IV.2) Administrative informationIV.2.2) Time limit for receipt of tenders or requests to participate Date: 18/11/2024 Local time: 12:00IV.2.4) Languages in which tenders or requests to participate may be submittedENCYIV.2.6) Minimum time frame during which the tenderer must maintain the tender Duration in months: 4 (from the date stated for receipt of tender) IV.2.7) Conditions for opening of tenders Date: 18/11/2024 Local time: 12:00Section VI: Complementary informationVI.1) Information about recurrence This is a recurrent procurement: Yes Estimated timing for further notices to be published:5 yearsVI.2) Information about electronic workflowsElectronic ordering will be usedElectronic invoicing will be acceptedElectronic payment will be usedVI.3) Additional informationNOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144975(WA Ref:144975)VI.4) Procedures for reviewVI.4.1) Review bodyHigh CourtRoyal Courts of Justice, The StrandLondonWC2A 2LLUK Telephone: +44 2079477501VI.4.2) Body responsible for mediation proceduresPowys County CounciyCounty Hall, Spa Road EastLlandrindod WellsLD1 5LGUK Telephone: +44 1597826000VI.5) Date of dispatch of this notice11/10/2024 Coding Commodity categories ID Title Parent category 66000000Financial and insurance servicesFinance and Related Services48100000Industry specific software packageSoftware package and information systems48000000Software package and information systemsComputer and Related Services Delivery locations ID Description 1024Powys Alert region restrictions The buyer has restricted the alert for this notice to suppliers based in the following regions. ID Description There are no alert restrictions for this notice. About the buyer Main contact:mary.salmon@powys.gov.ukAdmin contact:N/aTechnical contact:N/aOther contact:N/a Further information Date Details No further information has been uploaded.