245_25 Grounds Maintenance Services The framework intends to provide a national solution that offers customers a range of grounds maintenance services including seasonal grass cutting, shrub maintenance, weeding, sports pitch marking, arboriculture services and winter grounds services such as gritting. The framework is split into two ... ESPO 245_25 Grounds Maintenance Services - Opportunity 245_25 Grounds Maintenance Services ESPO F02: Contract notice Notice reference: 2024/S 000-033181 Published 15 October 2024, 3:31pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object (2 lots)II. Object (2 lots) Scope of the procurement Lot 1 - Grounds Maintenance Services Lot 2 - Arboriculture Services three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses ESPO Barnsdale Way, Grove Park, Enderby LEICESTER LE19 1ES Contact Place & Environment Procurement Team Email tenders@espo.org Country United Kingdom NUTS code UKF22 - Leicestershire CC and Rutland Justification for not providing organisation identifier Not on any register Internet address(es) Main address https://www.espo.org/ one.2) Information about joint procurementI.2) Information about joint procurement The contract is awarded by a central purchasing body one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.eastmidstenders.org/ Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://www.eastmidstenders.org/ one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity Other activity Local Authority Services Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title 245_25 Grounds Maintenance Services Reference number 245_25 two.1.2) Main CPV codeII.1.2) Main CPV code 77314000 - Grounds maintenance services two.1.3) Type of contractII.1.3) Type of contract Services two.1.4) Short descriptionII.1.4) Short description The framework intends to provide a national solution that offers customers a range of grounds maintenance services including seasonal grass cutting, shrub maintenance, weeding, sports pitch marking, arboriculture services and winter grounds services such as gritting. The framework is split into two Lots. To tender: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '245_25' (via "View Opportunities" from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed). two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £16,000,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lots two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title Lot 1 - Grounds Maintenance Services Lot No 1 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 77314000 - Grounds maintenance services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UK - United Kingdom two.2.4) Description of the procurementII.2.4) Description of the procurement This Lot covers general grounds maintenance services, including but not limited to: • The regular maintenance of grassed areas, hedges, shrub beds, hard landscape areas and sports facilities. • The planting, establishment and maintenance of shrub beds, hedges and bulbs at appropriate times. • The removal and disposal of rubbish, rubble, leaves and any other material considered detrimental to the appearance of the Customer's site(s). • The reinstatement as necessary of some grassed areas and shrubberies. • The maintenance of sports pitches including mowing and line marking. • The removal of snow and gritting of walkways and carparks. • The killing and removal of weeds. two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £8,000,000 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Start date 1 January 2025 End date 31 December 2026 This contract is subject to renewal No two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: Yes Description of options The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated include the option period. two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title Lot 2 - Arboriculture Services Lot No 2 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 77211400 - Tree-cutting services 77211500 - Tree-maintenance services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UK - United Kingdom two.2.4) Description of the procurementII.2.4) Description of the procurement This Lot covers general arboriculture services, including but not limited to: • The maintenance of trees including pruning, crown raising, crown thinning, and crown reduction. • The complete felling, removal and disposal of trees. • Tree surveying two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £8,000,000 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Start date 1 January 2025 End date 31 December 2026 This contract is subject to renewal No two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: Yes Description of options The framework agreement has the option to extend for up to a further 24 months. The total estimated values stated include the option period. Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information three.1) Conditions for participationIII.1) Conditions for participation three.1.2) Economic and financial standingIII.1.2) Economic and financial standing Selection criteria as stated in the procurement documents three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability Selection criteria as stated in the procurement documents three.2) Conditions related to the contractIII.2) Conditions related to the contract three.2.2) Contract performance conditionsIII.2.2) Contract performance conditions ESPO shall monitor the financial stability of the awarded Suppliers during the period of the Framework Agreement by reference to credit ratings agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.3) Information about a framework agreement or a dynamic purchasing systemIV.1.3) Information about a framework agreement or a dynamic purchasing system The procurement involves the establishment of a framework agreement Framework agreement with several operators four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 15 November 2024 Local time 12:00pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender Duration in months: 4 (from the date stated for receipt of tender) four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 15 November 2024 Local time 12:01pm Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: No six.3) Additional informationVI.3) Additional information As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement. six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body The Royal Court of Justice The Strand LONDON WC2A 2LL Country United Kingdom Internet address https://www.justice.gov.uk/ six.4.3) Review procedureVI.4.3) Review procedure Precise information on deadline(s) for review procedures ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into. 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The framework is split into two ...  Notice typeF02: Contract noticeClosing15 November 2024, 12:00pmContract locationUK - United KingdomTotal value £16,000,000 Lot values £8,000,000; £8,000,000 Publication date15 October 2024, 3:31pm