Aylesbury Town Council Christmas Light Scheme for 2025-2027 Aylesbury Town Council ( the Council) has the responsibility for the Christmas light displays through out the town centre. Prior to this the responsibility was held by Buckinghamshire Council but it was devolved to the Council in 2022. Buckinghamshire Council continues to oversee and maintain the ... Aylesbury Town Council Aylesbury Town Council Christmas Light Scheme for 2025-2027 - Opportunity Aylesbury Town Council Christmas Light Scheme for 2025-2027 Aylesbury Town Council F02: Contract notice Notice reference: 2024/S 000-034725 Published 25 October 2024, 3:42pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object II. Object three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Aylesbury Town Council 5 Church Street AYLESBURY HP202QP Email diane.harrison@aylesburytowncouncil.gov.uk Country United Kingdom NUTS code UKJ - South East (England) Justification for not providing organisation identifier Not on any register Internet address(es) Main address https://www.aylesburytowncouncil.gov.uk/ one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at https://www.contractsfinder.service.gov.uk/Notice/d99baa2d-1880-4b1f-9038-328384b12ac1 Additional information can be obtained from another address: Diane Harrison diane.harrison@aylesburytowncouncil.gov.uk Aylesbury HP20 2QP Email diane.harrison@aylesburytowncouncil.gov.uk Country United Kingdom NUTS code UKJ - South East (England) Internet address(es) Main address https://www.aylesburytowncouncil.gov.uk/ Tenders or requests to participate must be submitted to the following address: Aylesbury Town Council Aylesbury Email christmastender@aylesburytowncouncil.gov.uk Country United Kingdom NUTS code UKJ - South East (England) Internet address(es) Main address https://www.aylesburytowncouncil.gov.uk/ one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity General public services Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title Aylesbury Town Council Christmas Light Scheme for 2025-2027 Reference number ATC 001/2024 two.1.2) Main CPV codeII.1.2) Main CPV code 50232110 - Commissioning of public lighting installations two.1.3) Type of contractII.1.3) Type of contract Services two.1.4) Short descriptionII.1.4) Short description Aylesbury Town Council ( the Council) has the responsibility for the Christmas light displays through out the town centre. Prior to this the responsibility was held by Buckinghamshire Council but it was devolved to the Council in 2022. Buckinghamshire Council continues to oversee and maintain the electrical highway infrastructure, while non- highway electrical infrastructure is managed through agreement with landlords. Aylesbury Town Council Objectives The following objectives apply to all services and shall be adhered to throughout the contract period, as further detailed in the Scope of Services: 1. Hire of Equipment: Equipment should be hired by the Council, not purchased. 2. Design and Installation: Design, supply, and install a high-quality Christmas festive themed display for Aylesbury Town Centre in specific locations for a 3-year contract starting in March 2025 with installation taking place from October 2025. 3. Quality and Value: Deliver a service that offers both quality and value for money. 4. Christmas Tree Decoration: Dress a 25ft Christmas tree provided by the Council. 5. Compliance: Meet or exceed all statutory and legal obligations related to the provision of services. This includes, but is not limited to: HERS Certification, G39, IPAF, SWQR Card, and required levels of insurances as detailed in the Standard Selection Questionnaire for Christmas Lights for 2025-2027. 6. Environmental Considerations: It is important to the Council that a reasonable proportion of the products are expected to be environmentally friendly. 7. Storage: Store all products when not in use in a dry, secure, safe environment where they will come to no damage. 8. Annual PAT Testing: Conduct annual PAT testing of all equipment and supply relevant certification. 9. Installation and Removal: Handle the installation and removal of the displays. 10. Maintenance: Provide quotes for potential maintenance issues. two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £270,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: No two.2) DescriptionII.2) Description two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 31500000 - Lighting equipment and electric lamps 31600000 - Electrical equipment and apparatus 31700000 - Electronic, electromechanical and electrotechnical supplies 79952000 - Event services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKJ - South East (England) Main site or place of performance Aylesbury Town Centre two.2.4) Description of the procurementII.2.4) Description of the procurement Aylesbury Town Council (the Council) has the responsibility for the Christmas lights displays throughout the town centre. Prior to this, the responsibility was held by Buckinghamshire Council, but it was devolved to the Council in 2022. Buckinghamshire Council continues to oversee and maintain the electrical highway infrastructure, while non-highway electrical infrastructure is managed through agreements with landlords for the use of bracketry and eye bolts on their properties. The Council is inviting tenders for the high-quality design and supply of Christmas Lights, encompassing their installation, removal, storage, and annual maintenance and testing. This contract will cover the festive light displays commencing in November 2025 and continuing through the 2026 and 2027 festive seasons. The Council is committed to delivering a Christmas Lights display of the highest standard for the residents of Aylesbury town centre. We aim for a display that is festive, modern, and delivers a WOW factor. Spanning three years, this procurement welcomes innovative ideas and suggestions on how to enhance the display. All fixings are expected to meet or exceed the current lighting, design and arrangement and comply with all relevant legislation. If you intend to tender for the above-mentioned services, please read the following instructions carefully. Failure to comply with the instructions and failure to return all the required documents and information before the deadline stated may invalidate your tender submission. two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Start date 1 March 2025 End date 31 January 2028 This contract is subject to renewal No two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: No two.2.11) Information about optionsII.2.11) Information about options Options: No two.2.14) Additional informationII.2.14) Additional information Requests to participate should be sent to diane.harrison@aylesburytowncouncil.gov.uk as an expression of interest by 20/12/2024, so that the Council can inform you of any clarifications that arise during tender process. Tenders are to be submitted by email, prior to the deadline of midday on 7th January 2025, to: christmastender@aylesburytowncouncil.gov.uk Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information three.1) Conditions for participationIII.1) Conditions for participation three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersIII.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers List and brief description of conditions As detailed in the tender documents. three.1.2) Economic and financial standingIII.1.2) Economic and financial standing Selection criteria as stated in the procurement documents three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability Selection criteria as stated in the procurement documents Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 7 January 2025 Local time 12:00pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender Tender must be valid until: 31 March 2025 four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 7 January 2025 Local time 12:01pm Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: No six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body Public Procurement Review Service Cabinet Office London Email publicprocurementreview@cabinetoffice.gov.uk Country United Kingdom Back to top 1729880160 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. Notices are based on TED XML schema. © European Union, https://ted.europa.eu, 1998–2020 © Crown copyright Review services If you have any concerns about procurement practices, including late payment, you can contact a review service. 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We do this to keep your information secure. 5 minutes remaining until you will be signed out. Continue session Sign out warning you will not be able to undo this action Aylesbury Town Council Christmas Light Scheme for 2025-2027Aylesbury Town Council  Aylesbury Town Council ( the Council) has the responsibility for the Christmas light displays through out the town centre. Prior to this the responsibility was held by Buckinghamshire Council but it was devolved to the Council in 2022. Buckinghamshire Council continues to oversee and maintain the ...  Notice typeF02: Contract noticeClosing7 January 2025, 12:00pmContract locationUKJ - South East (England)Total value £270,000 Publication date25 October 2024, 3:42pm