Pay and Display Parking Machines Reading Borough Council (RBC) invites tenders for the provision of pay and display parking machines. The contract includes installation/commissioning, maintenance/servicing/repair, processing of transactions and transaction data, and removal of replaced machines. The contract may also include the ... Reading Borough Council Pay and Display Parking Machines - Opportunity Pay and Display Parking Machines Reading Borough Council F02: Contract notice Notice reference: 2024/S 000-034025 Published 21 October 2024, 5:47pm Watch this notice Newer publications F14. 2024/S 000-034346 Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object (2 lots)II. Object (2 lots) Scope of the procurement Lot 2 - Provision of pay and display parking machines - purchase option Lot 1 - Provision of pay and display parking machines - Lease option three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement The closing date and time has been changed to: 12 November 2024, 4:00pm See the change notice. Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Reading Borough Council Civic Offices, Bridge Street Reading RG1 2LU Contact Emma Glynn Email Transport.Procurement@reading.gov.uk Country United Kingdom NUTS code UKJ11 - Berkshire Internet address(es) Main address www.reading.gov.uk Buyer's address https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted to the above-mentioned address one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity General public services Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title Pay and Display Parking Machines Reference number RBC P 00002024 two.1.2) Main CPV codeII.1.2) Main CPV code 34996300 - Control, safety or signalling equipment for parking facilities two.1.3) Type of contractII.1.3) Type of contract Supplies two.1.4) Short descriptionII.1.4) Short description Reading Borough Council (RBC) invites tenders for the provision of pay and display parking machines. The contract includes installation/commissioning, maintenance/servicing/repair, processing of transactions and transaction data, and removal of replaced machines. The contract may also include the removal and disposal of machines removed from the estate. RBC's parking machine estate is under review and is expected to reduce from approx. 155 pay and display machines to around 75. The final number of machines provided through this contract may change depending on the outcome of the review.This tender is offered over 2 Lots to allow for pricing on both a lease and purchase basis. RBC reserves the right to award to one Lot only, or to both Lots.Proposed procurement timetable:- Publication of tender: 21.10.24- Tender return: 05.11.24- Standstill ends: 25.11.24- Contract start: 06.01.25- Installation completed: 28.02.25 two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £1,500,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lots two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title Lot 2 - Provision of pay and display parking machines - purchase option Lot No 2 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 34996300 - Control, safety or signalling equipment for parking facilities 63712400 - Parking services 38730000 - Parking meters 98351000 - Car park management services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKJ11 - Berkshire two.2.4) Description of the procurementII.2.4) Description of the procurement Reading Borough Council (RBC) is inviting tenders from suitably qualified suppliers for the provision pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include:- Installation and commissioning of machines- Maintenance of machines- Servicing and repair of machines- Processing of transactions and transaction data- Removal of replaced machinesThis Lot 2, is for the provision of pay and display parking machines on a purchase. On this option, RBC will purchase the machines and will take ownership of the assets. Any servicing and maintenance costs will be priced separately as a monthly/annual cost. Transaction costs will be priced separately.RBC is currently reviewing its existing estate of pay and display machines and is aiming to rationalise its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, reduced from approximately 155 pay and display machines. It should be noted that the final number of pay and display machines provided through this contract may change depending on the outcome of the parking estate review.The contract may also include for the removal and disposal of any machines to be removed from the estate entirely.The pay and display parking machine will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. RBC's existing pay and display machines currently use 3G technology to transmit data. The 3G network is due to be switched off at the end of 2024/early 2025. Maintaining pay and display parking provisions across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. To avoid any disruption over the Christmas period, installation is expected in early 2025, completed by 28th February 2025.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.Below is the outline procurement timetable that this tender will follow. Please note, following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.Procurement Timetable:- Publication of Contract Notice and Invitation to Tender: 21st October 2024- Tender return deadline: 16:00 on 5th November 2024- Standstill period: 16th - 25th November 2024- Contract awarded by: 20th December 2024- Contract start date: 6th January 2024- Machine installation complete by: 28th February 2025 two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 84 This contract is subject to renewal Yes Description of renewals The contract is for an initial term of 5 years, with the option to extend, in increments to be agreed for a further 2 years, taking the total term to a maximum 7 years. two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: Yes two.2.11) Information about optionsII.2.11) Information about options Options: Yes Description of options This opportunity is offered of 2 Lots, to allow for pricing to be submitted on a lease and/or option basis.RBC reserves the right to award to one Lot only (e.g. to purchase or lease all machines), or to both Lots (e.g. to purchase some machines and lease others). Suppliers should note that the terms and conditions require any leased machines to be offered to RBC for purchase at the end of the contract.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender. two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2.14) Additional informationII.2.14) Additional information Following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015. two.2) DescriptionII.2) Description two.2.1) TitleII.2.1) Title Lot 1 - Provision of pay and display parking machines - Lease option Lot No 1 two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 34996300 - Control, safety or signalling equipment for parking facilities 63712400 - Parking services 38730000 - Parking meters 98351000 - Car park management services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKJ11 - Berkshire two.2.4) Description of the procurementII.2.4) Description of the procurement Reading Borough Council (RBC) is inviting tenders from suitably qualified suppliers for the provision pay and display parking machines across RBC's on-street and off-street parking locations. The contract will include:- Installation and commissioning of machines- Maintenance of machines- Servicing and repair of machines- Processing of transactions and transaction data- Removal of replaced machinesThis Lot 1, is for the provision of pay and display parking machines on a leased basis. On this option, RBC will not buy the machines, which will remain an asset of the supplier. All machine and operating costs will be included within a monthly rental cost. The terms and conditions mandates that any leased machines will be offered to RBC for purchase at the end of the contract.RBC is currently reviewing its existing estate of pay and display machines and is aiming to rationalise its assets. As a result, the contract is expected to include in the region of 75 pay and display machines, reduced from approximately 155 pay and display machines. It should be noted that the final number of pay and display machines provided through this contract may change depending on the outcome of the parking estate review.The contract may also include for the removal and disposal of any machines to be removed from the estate entirely.The pay and display parking machine will be located at on-street locations and across 11 surface car parks within the borough. Please note that the 2 multi-storey car parks operated by RBC are not included for within the tender. RBC's existing pay and display machines currently use 3G technology to transmit data. The 3G network is due to be switched off at the end of 2024/early 2025. Maintaining pay and display parking provisions across the borough is key for RBC and therefore suppliers will be required to mobilise quickly in order to prevent any break in service. To avoid any disruption over the Christmas period, installation is expected in early 2025, completed by 28th February 2025.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender.Below is the outline procurement timetable that this tender will follow. Please note, following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015.Procurement Timetable:- Publication of Contract Notice and Invitation to Tender: 21st October 2024- Tender return deadline: 16:00 on 5th November 2024- Standstill period: 16th - 25th November 2024- Contract awarded by: 20th December 2024- Contract start date: 6th January 2024- Machine installation complete by: 28th February 2025 two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months 84 This contract is subject to renewal Yes Description of renewals The contract is for an initial term of 5 years, with the option to extend, in increments to be agreed for a further 2 years, taking the total term to a maximum 7 years. two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: Yes two.2.11) Information about optionsII.2.11) Information about options Options: Yes Description of options This opportunity is offered of 2 Lots, to allow for pricing to be submitted on a lease and/or option basis.RBC reserves the right to award to one Lot only (e.g. to purchase or lease all machines), or to both Lots (e.g. to purchase some machines and lease others). Suppliers should note that the terms and conditions require any leased machines to be offered to RBC for purchase at the end of the contract.The specification is based on the supply of new pay and display parking machines, however, variant bids will be accepted on the basis that refurbished pay and display machines are supplied. A variant bid on this basis will only be accepted if it accompanies a standard bid and must meet the full requirements of the specification. Details in respect of variant bids can be found within Section 14 of the Invitation to Tender. two.2.13) Information about European Union FundsII.2.13) Information about European Union Funds The procurement is related to a project and/or programme financed by European Union funds: No two.2.14) Additional informationII.2.14) Additional information Following the publication of a Prior Information Notice on the Find a Tender Service on 3rd September 2024(reference 2024/S 000-028023), the tender period has been reduced to a minimum of 15 days, in accordance with Regulation 27 (4) of the Public Contract Regulations, 2015. Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information three.1) Conditions for participationIII.1) Conditions for participation three.1.2) Economic and financial standingIII.1.2) Economic and financial standing Selection criteria as stated in the procurement documents three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability Selection criteria as stated in the procurement documents Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Originally published as: Date 5 November 2024 Local time 4:00pm Changed to: Date 12 November 2024 Local time 4:00pm See the change notice. four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 5 November 2024 Local time 5:00pm Place e- Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: Yes six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body High Court of Justice of England and Wales 7 Rolls Building, Fetter Lane London EC4A 1NL Country United Kingdom Internet address https://courttribunalfinder.service.gov.uk/courts/rolls-building six.4.3) Review procedureVI.4.3) Review procedure Precise information on deadline(s) for review procedures The relevant deadlines depend on the specific nature of the remedies required and are defined in Regulations 93 & 94 of the Public Contracts Regulations 2015. six.4.4) Service from which information about the review procedure may be obtainedVI.4.4) Service from which information about the review procedure may be obtained The Cabinet Office 70 Whitehall London SW1A 2AS Country United Kingdom Back to top 1729860058 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. 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The contract may also include the ...  Notice typeF02: Contract noticeClosing12 November 2024, 4:00pmContract locationUKJ11 - BerkshireTotal value £1,500,000 Publication date21 October 2024, 5:47pm