Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance. Poplar HARCA Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance. Poplar HARCA Poplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance.Poplar Harca’s purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of their vision: • Contract Number: PH 0279 - General Build Repair and Maintenance and void works – Aberfeldy, Brownfield and Teviot Estates• Contract Number: PH 0280 - General Build Repair and Maintenance and void works – Lansbury North, South and West Estates• Contract Number: PH... Reference no:OCT493551 Published by:Poplar HARCA Published to:External Deadline date:02/12/2024 Notice Type:Contract notice OCID:ocds-h6vhtk-04afde Location: UK - All UK - All Value:- Summary OCID:ocds-h6vhtk-04afdePublished by:Poplar HARCAAuthority ID:AA32145Publication date:22 October 2024Deadline date:02 December 2024Notice type:Contract NoticeHas documents:NoHas SPD:NoHas Carbon Reduction Plan:N/A Abstract Poplar Harca’s purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of their vision: • Contract Number: PH 0279 - General Build Repair and Maintenance and void works – Aberfeldy, Brownfield and Teviot Estates• Contract Number: PH 0280 - General Build Repair and Maintenance and void works – Lansbury North, South and West Estates• Contract Number: PH 0282 – Area 1- Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch• Contract Number: PH 0283 – Area 2 - Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates• Contract Number: PH 0284 – Drainage repairs and Maintenance – All Estates The new contract is due to start on 15th April 2025. Full notice text Contract noticeSection I: Contracting authority I.1) Name and addressesPoplar HARCA155 E India Dock RoadLondonE14 6DAUK E-mail: clive.peters@poplarharca.co.uk NUTS: UKI3Internet address(es) Main address: https://www.poplarharca.co.uk/I.3) CommunicationThe procurement documents are available for unrestricted and full direct access, free of charge at:https://app.panacea-software.com/chic/Additional information can be obtained from the abovementioned addressTenders or requests to participate must be sent electronically to:https://app.panacea-software.com/chic/Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:https://app.panacea-software.com/chic/I.4) Type of the contracting authorityBody governed by public lawI.5) Main activityHousing and community amenitiesSection II: ObjectII.1) Scope of the procurementII.1.1) TitlePoplar HARCA - General Build Repair & Maintenance and Void Works, Electrical Repairs and Testing and Drainage Repairs and Maintenance.II.1.2) Main CPV code45300000 II.1.3) Type of contractWorksII.1.4) Short descriptionPoplar Harca’s purpose is creating opportunities together that realise community potential through exceptional homes and thriving places, with social justice at their core. They are seeking to procure the following contracts for their programmes of works that are a key element on the delivery of their vision: • Contract Number: PH 0279 - General Build Repair and Maintenance and void works – Aberfeldy, Brownfield and Teviot Estates• Contract Number: PH 0280 - General Build Repair and Maintenance and void works – Lansbury North, South and West Estates• Contract Number: PH 0282 – Area 1- Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch• Contract Number: PH 0283 – Area 2 - Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates• Contract Number: PH 0284 – Drainage repairs and Maintenance – All Estates The new contract is due to start on 15th April 2025.II.1.5) Estimated total valueValue excluding VAT: 64 272 000.00 GBPII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lots Maximum number of lots that may be awarded to one tenderer: 1The contracting authority reserves the right to award contracts combining the following lots or groups of lots:This tender process is intended to result in the appointment of a single contractor for each lot who will undertake all the works and service responsibilities for the relevant lot as identified in these documents. Tenderers may apply for multiple lots but will only be awarded one lot for the same discipline.To clarify if a tenderer is the successful bidder for both lots of General Build, they will only be awarded the one lot of the general build. The tenderer will be asked to confirm their preferred lot, and the remaining lot will automatically be awarded to the second bidder. Additionally, there is no restriction on awarding lots across multiple disciplines. For example, if a tenderer applies for a general build lot and an electrical repairs lot and is the successful bidder for both lots individually then they will be awarded both lots accordingly.II.2) Description Lot No: 1II.2.1) TitlePH0279- General Build Repair and Maintenance and Void Works for Aberfeldy, Brownfield and Teviot EstatesII.2.2) Additional CPV code(s)441110004411200044114000441150004413000044140000441700004419000044200000444000004510000045211000452131004521320045213300452140004521500045217000452200004523000045240000452500004526000045300000454000005070000050800000II.2.3) Place of performanceNUTS code:UKIMain site or place of performance:Lot to cover the general build repair, maintenance and void works for Aberfeldy, Brownfield and Teviot Estates.II.2.4) Description of the procurementThe Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services.Build Repairs and Maintenance The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.Priority B - Non – Emergency: requiring completion within 10 working days.Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Void RepairsThe Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales:Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works.Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement.II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 15 297 500.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 60 This contract is subject to renewal: Yes Description of renewals:Further 2 x two year terms and one year term – possible further five years in total.II.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: 2II.2.1) TitlePH 0280 - General Build Repair and Maintenance and Void Works – Lansbury North, South and West EstatesII.2.2) Additional CPV code(s)4411100044114000441150004413000044140000441700004419000044200000444100004511100045112310451130004521100045300000454000005070000050800000II.2.3) Place of performanceNUTS code:UKIMain site or place of performance:Lot to cover the general build repair, maintenance and void works for Lansbury North, South and West EstatesII.2.4) Description of the procurementThe Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all general build repair, maintenance and void services.Build Repairs and Maintenance The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.Priority B - Non – Emergency: requiring completion within 10 working days.Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first. Void RepairsThe Contractor will be expected to work with Poplar Harca to undertake all void repairs in an efficient and effective manner in accordance with the below timescales:Priority N - Minor Category: 10 working days – for all voids requiring the ‘standard’ range of works.Priority M - Major Category: 20 working days – for large voids requiring works over and above the standard range of works, including component replacement.II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 15 297 500.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 60 This contract is subject to renewal: Yes Description of renewals:Further 2 x two year terms and one year term – possible further five years in totalII.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: 3II.2.1) TitlePH 0282 - Area 1 – Electrical Repairs and Testing – Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & Shoreditch II.2.2) Additional CPV code(s)4411100044300000444100004530000045410000454200004543100050700000511000005130000051700000II.2.3) Place of performanceNUTS code:UKIMain site or place of performance:Lot to cover the Electrical Repairs and Testing – Area 1 - Leopold, Burdett, Lansbury North, South and West Estates, Island Point development and Hackney South & ShoreditchII.2.4) Description of the procurementThe Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services.Electrical Repairs The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.Priority B - Non – Emergency: requiring completion within 10 working days.Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.Electrical TestingThe Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to:PAT TestingAnnual Intake InspectionsCommunal Fan ServicingElectric Vehicle Charger Point ChecksEstate Column Lighting Safety ChecksII.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 10 816 250.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 60 This contract is subject to renewal: Yes Description of renewals:Further 2 x two year terms and one year term – possible further five years in totalII.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: 4II.2.1) TitlePH 0283 - Area 2 – Electrical Repairs and Testing – Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge Estates II.2.2) Additional CPV code(s)44111000443000004441000045300000454100004542000045431000511000005130000051700000II.2.3) Place of performanceNUTS code:UKIMain site or place of performance:Lot to cover the Electrical Repairs and Testing – Area 2 - Aberfeldy, Teviot, Brownfield, Devons, Coventry Cross, Lincoln and Bow Bridge EstatesII.2.4) Description of the procurementThe Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Electrical Repairs and Testing services.Electrical Repairs The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage repairs in accordance with the below timescales: Priority A - Emergency: Requiring completion of works within 24 hours. Poplar Harca will upscale jobs to immediate response i.e., attend within 4 hrs where the detriment to customer or property is judged by Poplar Harca to be severe or a risk to life is identified.Priority B - Non – Emergency: requiring completion within 10 working days.Priority P - Planned/Compliance: requiring completion within the stipulated schedule of the anniversary of the last planned/compliance visit or within 365 calendar days, whichever comes first.Electrical TestingThe Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.The Contractor will be expected to effectively manage a 5 Year electrical periodic certification programme. In addition, they will be required to undertake all code 1(C1) and code 2 (C2) repair works and provide certification to Poplar Harca.The Contractor will also be required to carry out programmes of testing and inspection on the following, but are not limited to:PAT TestingAnnual Intake InspectionsCommunal Fan ServicingElectric Vehicle Charger Point ChecksEstate Column Lighting Safety ChecksII.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 10 816 250.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 60 This contract is subject to renewal: Yes Description of renewals:Further 2 x two year terms and one year term – possible further five years in total.II.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: 5II.2.1) TitlePH 0284 – Drainage Repairs and Maintenance – All Estates II.2.2) Additional CPV code(s)4411100044112000442200004423000045100000452110004530000045410000454200005051100050512000505130005071000050720000II.2.3) Place of performanceNUTS code:UKIMain site or place of performance:Lot to cover Drainage Repairs and Maintenance – All EstatesII.2.4) Description of the procurementThe Contractor will be expected to provide and manage all the necessary resources and industry training needs, including appropriately skilled operatives, supply chain partners, tools, vehicles, administration, and supervision to undertake all Drainage Planned Maintenance and Cyclical Cleaning services.Planned Maintenance and Cyclical Cleaning Services The Contractor will be expected to work with Poplar Harca to co-ordinate the initial booking and management of appointment slots and manage services in accordance with the below requirements:Planned maintenance and cyclical cleaning is to be carried out on a quarterly, six-monthly or annual basis, depending on the asset and schedule provided.The planned maintenance and cyclical cleaning tasks are to include, but are not limited to:Rodding to remove blockagesWashing out siltRemoving vegetationClearing leaves and litter from drainsMaintenance of drain coversRemoving blockagesReplacing missing or damaged lidsHigh pressure jetting/vacuum truck or tankReplacement of pipes/runsRepairing sections of pipes/runsII.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 12 044 500.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 60 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Section IV: ProcedureIV.1) DescriptionIV.1.1) Type of procedure Open procedure IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes IV.2) Administrative informationIV.2.2) Time limit for receipt of tenders or requests to participate Date: 02/12/2024 Local time: 17:00IV.2.4) Languages in which tenders or requests to participate may be submittedENIV.2.6) Minimum time frame during which the tenderer must maintain the tender Duration in months: 6 (from the date stated for receipt of tender) IV.2.7) Conditions for opening of tenders Date: 03/12/2024 Local time: 07:00Section VI: Complementary informationVI.1) Information about recurrence This is a recurrent procurement: No VI.2) Information about electronic workflowsElectronic ordering will be usedElectronic invoicing will be acceptedElectronic payment will be usedVI.3) Additional informationFor more information about this opportunity, please visit the CHIC eSourcing portal at:https://app.panacea-software.com/chic/VI.4) Procedures for reviewVI.4.1) Review bodyThe High Court, Royal Courts of JusticeThe StrandLondonWC2A 2LLUK Telephone: +44 2079476000VI.4.2) Body responsible for mediation proceduresThe High Court, Royal Courts of JusticeThe StrandLondonWC2A 2LLUK Telephone: +44 2079476000VI.4.3) Review procedurePrecise information on deadline(s) for review procedures:Poplar HARCA will observe a ten-day standstill period calculated in accordance with the Public Contracts Regulations 2015. Under those Regulations aggrieved bidders may by way of proceedings in the High Court seek relief in respect of alleged breaches of the Public Contract Regulations 2015 which may include declaring any award ineffective, and/or seeking damages. After expiry of the ten-day standstill period Poplar HARCA will unless prevented by order of the Court conclude and enter the Agreement.VI.4.4) Service from which information about the review procedure may be obtainedCommunities & Housing Investment Consortium LimitedARK Central, 84 Spencer StreetBirmingham,B18 6DSUKVI.5) Date of dispatch of this notice21/10/2024 Coding Commodity categories ID Title Parent category 44410000Articles for the bathroom and kitchenMiscellaneous fabricated products and related items44230000Builders carpentryStructural products44220000Builders joineryStructural products45400000Building completion workConstruction work44115000Building fittingsConstruction materials45300000Building installation workConstruction work44111000Building materialsConstruction materials45213300Buildings associated with transportConstruction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport44300000Cable, wire and related productsConstruction structures and materials; auxiliary products to construction (except electric apparatus44114000ConcreteConstruction materials45214000Construction work for buildings relating to education and researchBuilding construction work45215000Construction work for buildings relating to health and social services, for crematoriums and public conveniencesBuilding construction work45213100Construction work for commercial buildingsConstruction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport45211000Construction work for multi-dwelling buildings and individual housesBuilding construction work45230000Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatworkWorks for complete or part construction and civil engineering work45213200Construction work for warehouses and industrial buildingsConstruction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport45240000Construction work for water projectsWorks for complete or part construction and civil engineering work45250000Construction works for plants, mining and manufacturing and for buildings relating to the oil and gas industryWorks for complete or part construction and civil engineering work45111000Demolition, site preparation and clearance workBuilding demolition and wrecking work and earthmoving work45220000Engineering works and construction worksWorks for complete or part construction and civil engineering work45112310Infill workExcavating and earthmoving work45217000Inflatable buildings construction workBuilding construction work51300000Installation services of communications equipmentInstallation services (except software)51100000Installation services of electrical and mechanical equipmentInstallation services (except software)51700000Installation services of fire protection equipmentInstallation services (except software)45420000Joinery and carpentry installation workBuilding completion work44112000Miscellaneous building structuresConstruction materials44190000Miscellaneous construction materialsConstruction materials and associated items44400000Miscellaneous fabricated products and related itemsConstruction structures and materials; auxiliary products to construction (except electric apparatus50800000Miscellaneous repair and maintenance servicesRepair and maintenance services45410000Plastering workBuilding completion work44170000Plates, sheets, strip and foil related to construction materialsConstruction materials and associated items44140000Products related to construction materialsConstruction materials and associated items50700000Repair and maintenance services of building installationsRepair and maintenance services50720000Repair and maintenance services of central heatingRepair and maintenance services of building installations50710000Repair and maintenance services of electrical and mechanical building installationsRepair and maintenance services of building installations50511000Repair and maintenance services of pumpsRepair and maintenance services of pumps, valves, taps and metal containers50513000Repair and maintenance services of tapsRepair and maintenance services of pumps, valves, taps and metal containers50512000Repair and maintenance services of valvesRepair and maintenance services of pumps, valves, taps and metal containers45260000Roof works and other special trade construction worksWorks for complete or part construction and civil engineering work44130000Sewer mainsConstruction materials and associated items45100000Site preparation workConstruction work45113000SiteworksBuilding demolition and wrecking work and earthmoving work44200000Structural productsConstruction structures and materials; auxiliary products to construction (except electric apparatus45431000Tiling workFloor and wall covering work Delivery locations ID Description 100UK - All Alert region restrictions The buyer has restricted the alert for this notice to suppliers based in the following regions. ID Description There are no alert restrictions for this notice. About the buyer Main contact:clive.peters@poplarharca.co.ukAdmin contact:N/aTechnical contact:N/aOther contact:N/a Further information Date Details No further information has been uploaded.