Tender Details

Title	Grounds Maintenance Contract 2025 Standard specification for all open space areas: Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits ...
Country	United Kingdom
Language	English
Organization	Bishopstoke Parish Council
Published Date	18.04.2024
Deadline Date	30.06.2024
Overview	Grounds Maintenance Contract 2025 Standard specification for all open space areas: Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits ... Bishopstoke Parish Council Grounds Maintenance Contract 2025 - Opportunity Grounds Maintenance Contract 2025 Bishopstoke Parish Council F02: Contract notice Notice reference: 2024/S 000-012712 Published 18 April 2024, 4:13pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object II. Object three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Bishopstoke Parish Council Parish Office Bishopstoke SO506LQ Contact David Wheal Email clerk@bishopstokepc.org Telephone +44 7368487464 Country United Kingdom NUTS code UKJ35 - South Hampshire Justification for not providing organisation identifier Not on any register Internet address(es) Main address www.bishopstokepc.org one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at www.bishopstokepc.org Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via www.bishopstokepc.org Tenders or requests to participate must be submitted to the above-mentioned address one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity General public services Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title Grounds Maintenance Contract 2025 two.1.2) Main CPV codeII.1.2) Main CPV code 77300000 - Horticultural services two.1.3) Type of contractII.1.3) Type of contract Services two.1.4) Short descriptionII.1.4) Short description Standard specification for all open space areas: Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits per year for each site beginning no later than March and going through until November. If the grass cannot be mown due to the weather or ground conditions, then the site should be visited as soon as is practical after the original visit date. Within each enclosed play area itself the grass cuttings are to be collected, removed from site and disposed of responsibly off site. Leaf collection: A minimum of 3 visits per site, as required, between November and January to ensure regular clearance. Ground to be left clear of all fallen leaves by the end of leaf falling season. All leaves collected to be removed from site and disposed of responsibly off site. Weedkilling and edging: The paths through each bounded area, and the enclosed play areas to be edged as necessary through the mowing period. If absolutely necessary weedkiller may also be used. Invasive Species: Should any invasive species be noticed then the Council is to be notified as soon as possible. Litter picking: All bins (excluding dog waste bins) in each bounded area to be emptied 3 days per week (Wednesday, Saturday and Sunday) throughout the year. Litter picking in each area to be carried out on the same basis. All rubbish collected is to be disposed of responsibly off site. As the number of bins is variable and subject to change, please quote a price per bin. Currently there are approximately 20 bins across all the various sites. Play Area Health and Safety: Basic weekly health and safety check, by eye only, completed for each play area, reporting on any obvious broken equipment, issues, graffiti, broken glass etc. The Council is moving to an app-based inspection system for which full training will be provided, however it currently has an inspection sheet which can be provided upon request. At present, the Council's sheet, or similar, is expected to be used for the inspections, and returned to the Parish Council at the end of each month. Should any issues be found during the inspection then the Council is to be notified as soon as possible, and the company is expected to make reasonable efforts to secure the area. Wildflower Areas: Certain areas within the open spaces will be designated as wildflower areas by the Council. These areas are to be left unmown throughout the growing season. Instead these areas should be dealt with as appropriate for each area. The Council may add to, or remove, these areas as it sees fit. Current wildflower areas are outlined in pink on the accompanying images. Ad hoc jobs will be available from time to time of a similar nature and specific requirements may be varied according to the site or current needs of the council. Please contact David Wheal, the Clerk, for further information by emailing clerk@bishopstokepc.org two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £225,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: No two.2) DescriptionII.2) Description two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 77300000 - Horticultural services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKJ35 - South Hampshire Main site or place of performance Open spaces, play areas, cemeteries, closed churchyards and allotments within Bishopstoke, Eastleigh, that are managed or owned by Bishopstoke Parish Council. two.2.4) Description of the procurementII.2.4) Description of the procurement Further details The contract is initially for a 3-year period but, subject to possible legal limits, may be extended with the agreement of both parties. The Parish Council reserves the right to reduce any or all of the requirements of the specification should circumstance dictate. Any extra work or visits must be agreed by both parties in advance of the work being undertaken, at the same rates as those that form the initial contract. Prices should be quoted exclusive of VAT. Either party may terminate the contract by giving three calendar months' notice. Should the Parish Council deem the work undertaken by the contractor to be of a standard lower than that expected then the Council retains the right to terminate the contract with immediate effect. The contractor is required to produce risk assessments for each site before the commencement of the contract, which will be provided to the Parish Council upon request. The requirements of the risk assessments must be followed at all times. All relevant protective clothing will be worn whilst conducting work for the Parish Council, and all safety procedures will be followed to ensure that both employees and members of the public are protected. Failure to do so may result in termination of the contract. Only suitably competent staff will use machinery to carry out any work for the Parish Council. For example, anyone using a chainsaw must have successfully completed relevant training. The contractor is required to have all necessary and relevant licences and certificates, including but not limited to a waste disposal licence, weedkilling licence and chainsaw certificate. The contractor is required to have a minimum of £10 million of Public Liability insurance, details of which will be provided to the Parish Council prior to the 1st April 2025, and every year upon renewal of the insurance. Copies of all licences and certificates held, the Public Liability insurance certificate, all other relevant insurance documents, a relevant staff list, a relevant equipment list, company details and account details will need to be provided at the same time as the submitted bid. If the intention is to hire staff or purchase equipment once the contract is awarded, then those details should be provided too. The price quoted by the company should indicate whether it is fixed for the life of the contract. If not, then the price for each year of the contract should be specified in advance in the submission from the company. The price of the contract for each year will be split into 12 equal amounts, to be paid monthly at the end of each calendar month. Preference will be given to local companies employing local people. Preference will also be given to companies who are already using rechargeable electric equipment, or who are transitioning towards it, with greater weight given the more across the board the use of such equipment is. Please note that Bishopstoke Parish Council does not allow the use of glyphosate based weedkillers. Bishopstoke Parish Council is in the catchment of the River Itchen, a Special Area of Conservation, and we have a duty to use chemicals responsibly. Further chemicals may be restricted at a later date. Requirements for the bidder • A letter introducing the company. • Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended. • A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work. • Copies of all relevant and necessary licences and certificates. • Copies of all necessary insurance documents, including the value of Public Liability insurance held. • Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded. • A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment. • Company details - including but not limited to how long the company has been in operation. • Account details. • Examples of current and previous work, including contact details for at least two references to be taken up. • An indication of willingness to take on the potential additions to the contract. • Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake. • Any further information the company feels would be relevant to the bid. General specification Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits per year for each site beginning no later than March and going through until November. If the grass cannot be mown due to the weather or ground conditions, then the site should be visited as soon as is practical after the original visit date. Within each enclosed play area itself the grass cuttings are to be collected, removed from site and disposed of responsibly off site. Leaf collection: A minimum of 3 visits per site, as required, between November and January to ensure regular clearance. Ground to be left clear of all fallen leaves by the end of leaf falling season. All leaves collected to be removed from site and disposed of responsibly off site. Weedkilling and edging: The paths through each bounded area, and the enclosed play areas to be edged as necessary through the mowing period. If absolutely necessary weedkiller may also be used. Invasive Species: Should any invasive species be noticed then the Council is to be notified as soon as possible. Litter picking: All bins (excluding dog waste bins) in each bounded area to be emptied 3 days per week (Wednesday, Saturday and Sunday) throughout the year. Litter picking in each area to be carried out on the same basis. All rubbish collected is to be disposed of responsibly off site. As the number of bins is variable and subject to change, please quote a price per bin. Currently there are approximately 20 bins across all the various sites. Play Area Health and Safety: Basic weekly health and safety check, by eye only, completed for each play area, reporting on any obvious broken equipment, issues, graffiti, broken glass etc. The Council is moving to an app-based inspection system for which full training will be provided, however it currently has an inspection sheet which can be provided upon request. At present, the Council's sheet, or similar, is expected to be used for the inspections, and returned to the Parish Council at the end of each month. Should any issues be found during the inspection then the Council is to be notified as soon as possible, and the company is expected to make reasonable efforts to secure the area. Wildflower Areas: Certain areas within the open spaces will be designated as wildflower areas by the Council. These areas are to be left unmown throughout the growing season. Instead these areas should be dealt with as appropriate for each area. The Council may add to, or remove, these areas as it sees fit. Current wildflower areas are outlined in pink on the accompanying images. two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £225,000 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Start date 1 April 2025 End date 31 March 2028 This contract is subject to renewal No two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: Yes two.2.11) Information about optionsII.2.11) Information about options Options: No Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information three.1) Conditions for participationIII.1) Conditions for participation three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersIII.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers List and brief description of conditions List of items to be provided by applicants • A letter introducing the company. • Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended. • A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work. • Copies of all relevant and necessary licences and certificates. • Copies of all necessary insurance documents, including the value of Public Liability insurance held. • Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded. • A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment. • Company details - including but not limited to how long the company has been in operation. • Account details. • Examples of current and previous work, including contact details for at least two references to be taken up. • An indication of willingness to take on the potential additions to the contract. • Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake. • Any further information the company feels would be relevant to the bid. three.1.2) Economic and financial standingIII.1.2) Economic and financial standing Selection criteria as stated in the procurement documents three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability Selection criteria as stated in the procurement documents Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 30 June 2024 Local time 11:59pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 1 July 2024 Local time 7:00pm Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: No six.2) Information about electronic workflowsVI.2) Information about electronic workflows Electronic invoicing will be accepted Electronic payment will be used six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body Bishopstoke Parish Council Bishopstoke Country United Kingdom Back to top 1715343245 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. Notices are based on TED XML schema. © European Union, https://ted.europa.eu, 1998–2020 © Crown copyright Review services If you have any concerns about procurement practices, including late payment, you can contact a review service. The role of the services is to: provide a clear, structured and direct route for suppliers to raise concerns about public procurement practice offer feedback to enquirers on their concerns Find out more: England - Public Procurement Review Service Northern Ireland - CPD Supplier Charter Scotland - Single Point of Enquiry Wales - Supplier Feedback Service Close Saved to watched notices list This notice has been added to your watched notices list. Close Sign in to watch this notice To watch this notice, sign in to your account or register. You will need to find this notice again after signing in to watch it. Watching a notice means: It will be in your list of watched notices, so you can easily find it again You can choose to receive emails when it is updated or before it closes Close Confirm YesNo Session timeout Your session will time out soon You will be signed out of your account if you do not respond in 5 minutes. We do this to keep your information secure. 5 minutes remaining until you will be signed out. Continue session Sign out warning you will not be able to undo this action Grounds Maintenance Contract 2025Bishopstoke Parish Council Standard specification for all open space areas: Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits ... Notice typeF02: Contract noticeClosing30 June 2024, 11:59pmContract locationUKJ35 - South HampshireTotal value £225,000 Publication date18 April 2024, 4:13pm
NAICS	Business All Other Professional Clothing Jewelry Other Direct Insurance (except Life Professional Justice Bolt Specialized Freight (except Used Goods) Trucking Regulation and Administration of Communications Religious Financial Transactions Processing Justice Other Professional Cookie Turned Product and Screw Other Justice Machinery Direct Insurance (except Life Regulation and Administration of Communications Direct Life Jewelry Financial Transactions Processing Photographic Film Other Similar Organizations (except Business All Other Professional General Freight Trucking Other Justice Other Similar Organizations (except Business Machine Shops; Turned Product; and Screw Professional
CPVS	Glass Earthmoving and excavating machinery, and associated parts Clothing, footwear, luggage articles and accessories Ornamental plants, grasses, mosses or lichens Collection, transport and disposal of hospital waste System, storage and content management software package Mains Control, safety, signalling and light equipment Nuts Calendars Sections Lavatory seats, covers, bowls and cisterns Publications Boards Cemetery works Training, workout or aerobic services Office, school and office equipment cleaning services Safety cases Supports Mattocks, picks, hoes, rakes and beach rakes System, storage and content management software development services Forms Watches Picks Bins Vats Installation services of equipment for measuring, checking, testing and navigating Sheets Sheeting work Other services Seats, chairs and related products, and associated parts Keys Radio, television, communication, telecommunication and related equipment Electronic, electromechanical and electrotechnical supplies Plates, sheets, strip and foil related to construction materials Dates Tools, locks, keys, hinges, fasteners, chain and springs
UNSPSC	Dogs Nuts Boards Calendars Awards Clothing Watches Inspection Equipment cases Liability insurance Single room Drugs affecting the ears, eye, nose and skin Case making services Clothing cases Tent, for office use Training, Technical: Crew Resource Management, Emergency Procedures, Dangerous Goods
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Sectors	Building Environment and Pollution-Recycling Automobiles and Auto Parts Non-Renewable Energy Supply Light and Lighting Products Banking-Finance-Insurance Postal and Courier Services Roads and Highways-Bridge Infrastructure Law and Legal Printing and Publishing Services Cement and Asbestos Products Railways-Rail-Railroad Education and Training Machinery and Equipments-M&E Defence and Security Electricity Construction Energy-Power and Electrical Computer Hardwares and Consumables Petroleum Products Electronics Building Material Construction Materials Marine
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Grounds Maintenance Contract 2025 Standard specification for all open space areas: Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits ...
Country
United Kingdom
Language
English
Organization
Bishopstoke Parish Council
Published Date
18.04.2024
Deadline Date
30.06.2024
Overview
Grounds Maintenance Contract 2025 Standard specification for all open space areas: Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits ... Bishopstoke Parish Council Grounds Maintenance Contract 2025 - Opportunity Grounds Maintenance Contract 2025 Bishopstoke Parish Council F02: Contract notice Notice reference: 2024/S 000-012712 Published 18 April 2024, 4:13pm Watch this notice Contents Open all one. Contracting authorityI. Contracting authorityPress escape key to exit two. Object II. Object three. Legal, economic, financial and technical informationIII. Legal, economic, financial and technical information four. ProcedureIV. Procedure six. Complementary informationVI. Complementary information Download PDF version Share this notice Twitter LinkedIn Email Copy link Print this notice Report concerns about this procurement Section one: Contracting authoritySection I: Contracting authority one.1) Name and addressesI.1) Name and addresses Bishopstoke Parish Council Parish Office Bishopstoke SO506LQ Contact David Wheal Email clerk@bishopstokepc.org Telephone +44 7368487464 Country United Kingdom NUTS code UKJ35 - South Hampshire Justification for not providing organisation identifier Not on any register Internet address(es) Main address www.bishopstokepc.org one.3) CommunicationI.3) Communication The procurement documents are available for unrestricted and full direct access, free of charge, at www.bishopstokepc.org Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via www.bishopstokepc.org Tenders or requests to participate must be submitted to the above-mentioned address one.4) Type of the contracting authorityI.4) Type of the contracting authority Regional or local authority one.5) Main activityI.5) Main activity General public services Section two: ObjectSection II: Object two.1) Scope of the procurementII.1) Scope of the procurement two.1.1) TitleII.1.1) Title Grounds Maintenance Contract 2025 two.1.2) Main CPV codeII.1.2) Main CPV code 77300000 - Horticultural services two.1.3) Type of contractII.1.3) Type of contract Services two.1.4) Short descriptionII.1.4) Short description Standard specification for all open space areas: Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits per year for each site beginning no later than March and going through until November. If the grass cannot be mown due to the weather or ground conditions, then the site should be visited as soon as is practical after the original visit date. Within each enclosed play area itself the grass cuttings are to be collected, removed from site and disposed of responsibly off site. Leaf collection: A minimum of 3 visits per site, as required, between November and January to ensure regular clearance. Ground to be left clear of all fallen leaves by the end of leaf falling season. All leaves collected to be removed from site and disposed of responsibly off site. Weedkilling and edging: The paths through each bounded area, and the enclosed play areas to be edged as necessary through the mowing period. If absolutely necessary weedkiller may also be used. Invasive Species: Should any invasive species be noticed then the Council is to be notified as soon as possible. Litter picking: All bins (excluding dog waste bins) in each bounded area to be emptied 3 days per week (Wednesday, Saturday and Sunday) throughout the year. Litter picking in each area to be carried out on the same basis. All rubbish collected is to be disposed of responsibly off site. As the number of bins is variable and subject to change, please quote a price per bin. Currently there are approximately 20 bins across all the various sites. Play Area Health and Safety: Basic weekly health and safety check, by eye only, completed for each play area, reporting on any obvious broken equipment, issues, graffiti, broken glass etc. The Council is moving to an app-based inspection system for which full training will be provided, however it currently has an inspection sheet which can be provided upon request. At present, the Council's sheet, or similar, is expected to be used for the inspections, and returned to the Parish Council at the end of each month. Should any issues be found during the inspection then the Council is to be notified as soon as possible, and the company is expected to make reasonable efforts to secure the area. Wildflower Areas: Certain areas within the open spaces will be designated as wildflower areas by the Council. These areas are to be left unmown throughout the growing season. Instead these areas should be dealt with as appropriate for each area. The Council may add to, or remove, these areas as it sees fit. Current wildflower areas are outlined in pink on the accompanying images. Ad hoc jobs will be available from time to time of a similar nature and specific requirements may be varied according to the site or current needs of the council. Please contact David Wheal, the Clerk, for further information by emailing clerk@bishopstokepc.org two.1.5) Estimated total valueII.1.5) Estimated total value Value excluding VAT: £225,000 two.1.6) Information about lotsII.1.6) Information about lots This contract is divided into lots: No two.2) DescriptionII.2) Description two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s) 77300000 - Horticultural services two.2.3) Place of performanceII.2.3) Place of performance NUTS codes UKJ35 - South Hampshire Main site or place of performance Open spaces, play areas, cemeteries, closed churchyards and allotments within Bishopstoke, Eastleigh, that are managed or owned by Bishopstoke Parish Council. two.2.4) Description of the procurementII.2.4) Description of the procurement Further details The contract is initially for a 3-year period but, subject to possible legal limits, may be extended with the agreement of both parties. The Parish Council reserves the right to reduce any or all of the requirements of the specification should circumstance dictate. Any extra work or visits must be agreed by both parties in advance of the work being undertaken, at the same rates as those that form the initial contract. Prices should be quoted exclusive of VAT. Either party may terminate the contract by giving three calendar months' notice. Should the Parish Council deem the work undertaken by the contractor to be of a standard lower than that expected then the Council retains the right to terminate the contract with immediate effect. The contractor is required to produce risk assessments for each site before the commencement of the contract, which will be provided to the Parish Council upon request. The requirements of the risk assessments must be followed at all times. All relevant protective clothing will be worn whilst conducting work for the Parish Council, and all safety procedures will be followed to ensure that both employees and members of the public are protected. Failure to do so may result in termination of the contract. Only suitably competent staff will use machinery to carry out any work for the Parish Council. For example, anyone using a chainsaw must have successfully completed relevant training. The contractor is required to have all necessary and relevant licences and certificates, including but not limited to a waste disposal licence, weedkilling licence and chainsaw certificate. The contractor is required to have a minimum of £10 million of Public Liability insurance, details of which will be provided to the Parish Council prior to the 1st April 2025, and every year upon renewal of the insurance. Copies of all licences and certificates held, the Public Liability insurance certificate, all other relevant insurance documents, a relevant staff list, a relevant equipment list, company details and account details will need to be provided at the same time as the submitted bid. If the intention is to hire staff or purchase equipment once the contract is awarded, then those details should be provided too. The price quoted by the company should indicate whether it is fixed for the life of the contract. If not, then the price for each year of the contract should be specified in advance in the submission from the company. The price of the contract for each year will be split into 12 equal amounts, to be paid monthly at the end of each calendar month. Preference will be given to local companies employing local people. Preference will also be given to companies who are already using rechargeable electric equipment, or who are transitioning towards it, with greater weight given the more across the board the use of such equipment is. Please note that Bishopstoke Parish Council does not allow the use of glyphosate based weedkillers. Bishopstoke Parish Council is in the catchment of the River Itchen, a Special Area of Conservation, and we have a duty to use chemicals responsibly. Further chemicals may be restricted at a later date. Requirements for the bidder • A letter introducing the company. • Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended. • A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work. • Copies of all relevant and necessary licences and certificates. • Copies of all necessary insurance documents, including the value of Public Liability insurance held. • Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded. • A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment. • Company details - including but not limited to how long the company has been in operation. • Account details. • Examples of current and previous work, including contact details for at least two references to be taken up. • An indication of willingness to take on the potential additions to the contract. • Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake. • Any further information the company feels would be relevant to the bid. General specification Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits per year for each site beginning no later than March and going through until November. If the grass cannot be mown due to the weather or ground conditions, then the site should be visited as soon as is practical after the original visit date. Within each enclosed play area itself the grass cuttings are to be collected, removed from site and disposed of responsibly off site. Leaf collection: A minimum of 3 visits per site, as required, between November and January to ensure regular clearance. Ground to be left clear of all fallen leaves by the end of leaf falling season. All leaves collected to be removed from site and disposed of responsibly off site. Weedkilling and edging: The paths through each bounded area, and the enclosed play areas to be edged as necessary through the mowing period. If absolutely necessary weedkiller may also be used. Invasive Species: Should any invasive species be noticed then the Council is to be notified as soon as possible. Litter picking: All bins (excluding dog waste bins) in each bounded area to be emptied 3 days per week (Wednesday, Saturday and Sunday) throughout the year. Litter picking in each area to be carried out on the same basis. All rubbish collected is to be disposed of responsibly off site. As the number of bins is variable and subject to change, please quote a price per bin. Currently there are approximately 20 bins across all the various sites. Play Area Health and Safety: Basic weekly health and safety check, by eye only, completed for each play area, reporting on any obvious broken equipment, issues, graffiti, broken glass etc. The Council is moving to an app-based inspection system for which full training will be provided, however it currently has an inspection sheet which can be provided upon request. At present, the Council's sheet, or similar, is expected to be used for the inspections, and returned to the Parish Council at the end of each month. Should any issues be found during the inspection then the Council is to be notified as soon as possible, and the company is expected to make reasonable efforts to secure the area. Wildflower Areas: Certain areas within the open spaces will be designated as wildflower areas by the Council. These areas are to be left unmown throughout the growing season. Instead these areas should be dealt with as appropriate for each area. The Council may add to, or remove, these areas as it sees fit. Current wildflower areas are outlined in pink on the accompanying images. two.2.5) Award criteriaII.2.5) Award criteria Price is not the only award criterion and all criteria are stated only in the procurement documents two.2.6) Estimated valueII.2.6) Estimated value Value excluding VAT: £225,000 two.2.7) Duration of the contract, framework agreement or dynamic purchasing systemII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Start date 1 April 2025 End date 31 March 2028 This contract is subject to renewal No two.2.10) Information about variantsII.2.10) Information about variants Variants will be accepted: Yes two.2.11) Information about optionsII.2.11) Information about options Options: No Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information three.1) Conditions for participationIII.1) Conditions for participation three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersIII.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers List and brief description of conditions List of items to be provided by applicants • A letter introducing the company. • Cost per year to the Parish Council of the contract as a whole excluding VAT, for each of the three initial years of the contract, and an indication of future costs should the contract be extended. • A breakdown of costs covering the rate for each job at each site, including associated costs such as off-site disposal of grass, and an hourly rate for each type of work. • Copies of all relevant and necessary licences and certificates. • Copies of all necessary insurance documents, including the value of Public Liability insurance held. • Current relevant staff numbers, including any specific qualifications (e.g. chainsaw licence holder) and indicating if any further people would be employed should the contract be awarded. • A current relevant equipment list indicating any equipment that would be purchased should the contract be awarded. Particular attention should be paid to highlighting any rechargeable electric equipment. • Company details - including but not limited to how long the company has been in operation. • Account details. • Examples of current and previous work, including contact details for at least two references to be taken up. • An indication of willingness to take on the potential additions to the contract. • Details of any of the possible ad hoc jobs the company is unwilling or unable to undertake. • Any further information the company feels would be relevant to the bid. three.1.2) Economic and financial standingIII.1.2) Economic and financial standing Selection criteria as stated in the procurement documents three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability Selection criteria as stated in the procurement documents Section four. ProcedureSection IV. Procedure four.1) DescriptionIV.1) Description four.1.1) Type of procedureIV.1.1) Type of procedure Open procedure four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes four.2) Administrative informationIV.2) Administrative information four.2.2) Time limit for receipt of tenders or requests to participateIV.2.2) Time limit for receipt of tenders or requests to participate Date 30 June 2024 Local time 11:59pm four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted English four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders Date 1 July 2024 Local time 7:00pm Section six. Complementary informationSection VI. Complementary information six.1) Information about recurrenceVI.1) Information about recurrence This is a recurrent procurement: No six.2) Information about electronic workflowsVI.2) Information about electronic workflows Electronic invoicing will be accepted Electronic payment will be used six.4) Procedures for reviewVI.4) Procedures for review six.4.1) Review bodyVI.4.1) Review body Bishopstoke Parish Council Bishopstoke Country United Kingdom Back to top 1715343245 Support links About us Contact us Accessibility statement Terms and conditions Privacy notice Cookies Data and API All content is available under the Open Government Licence v3.0 except where otherwise stated. Notices are based on TED XML schema. © European Union, https://ted.europa.eu, 1998–2020 © Crown copyright Review services If you have any concerns about procurement practices, including late payment, you can contact a review service. The role of the services is to: provide a clear, structured and direct route for suppliers to raise concerns about public procurement practice offer feedback to enquirers on their concerns Find out more: England - Public Procurement Review Service Northern Ireland - CPD Supplier Charter Scotland - Single Point of Enquiry Wales - Supplier Feedback Service Close Saved to watched notices list This notice has been added to your watched notices list. Close Sign in to watch this notice To watch this notice, sign in to your account or register. You will need to find this notice again after signing in to watch it. Watching a notice means: It will be in your list of watched notices, so you can easily find it again You can choose to receive emails when it is updated or before it closes Close Confirm YesNo Session timeout Your session will time out soon You will be signed out of your account if you do not respond in 5 minutes. We do this to keep your information secure. 5 minutes remaining until you will be signed out. Continue session Sign out warning you will not be able to undo this action Grounds Maintenance Contract 2025Bishopstoke Parish Council Standard specification for all open space areas: Grass cutting: To mow the grass, including strimming where necessary, within each bounded area shown on a roughly fortnightly basis, although there is scope for staggering the frequency to take account of high growth and low growth periods. 18 visits ... Notice typeF02: Contract noticeClosing30 June 2024, 11:59pmContract locationUKJ35 - South HampshireTotal value £225,000 Publication date18 April 2024, 4:13pm
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