FB 24- 91119DM FOR SUPPLY AND MAINTENANCE OF AIR FILTERS Building and Facility Construction and Maintenance Services University System of Maryland The overall purpose of this IFB is to provide information to vendors interested in preparing and submitting Bids to meet the requirements to provide all labor, materials, supplies, equipment, travel, safety control devices, supervision and any other necessary resources as required to provide SUPPLY AND MAINTENANCE OF AIR FILTERS at UMB in accordance with this bid document. SCOPE OF WORK 1. Contractor is responsible for removal and disposal of dirty filters at an offsite facility at no extra charge to the University. All filters are to be secured by clips. 2. Contractor must vacuum filter racks when changing final filters and is responsible for cleaning the area upon work completion. 60 3. Contractor must notify an UMB representative 48 hours prior to coming on campus to service filters. 4. Contractor's personnel shall wear uniforms which shall display the person’s name and the name of the company. Contractors must wear UMB ID Badges for all building access. 5. Contractor shall meet UMB personnel at scheduled site for work area access. No keys will be issued. 6. Contractor must provide and install filter log labels on each air handler they service under the contract, Log labels must show the following: a. Date filters were serviced. b. Identify filters serviced. c. Name of technician who serviced filters. Clearly printed. 7. Contractor must also have a detailed service ticket that shall be signed on a by an UMB Representative prior to leaving campus. Service tickets must have the following information: a. Name and address of company. b. Instructions/Reported Problems c. Description of work performed in detail. d. Resolution/Recommendations/ Actions Required e. Material description in detail showing air handler number, quantity, size, and type of filter used. f. Labor description in detail showing install price per unit/per on type of filter. g. Signature and date of UMB Representative as well as signature and date of contractor's representative. 8. Contractor must provide filter change service for pleated pre filters four (4) times per year, and bag/rigid final filters once (1) per year. 9. Contractor shall provide a contact person who is totally responsible for the UMB filter project/ contract. 10. Contractor shall perform filter service in accordance with an agreed upon schedule between UMB and Contractor. 11. Pleated Pre-Filters that are changed with service are to be changed four (4) times per year and bag or rigid final filters one (1) time per year, see H below for a current schedule. 12. The University reserves the right to cancel any resulting contract/agreement should services prove to be unsatisfactory with thirty (30) days of written notice. 13. The contractor shall notify University Personnel prior to stopping/starting any equipment. 14. The University reserves the right to adjust frequency/schedule as required. See H below for a current schedule.   Additional Instructions To obtain a copy of this Bid you must go to the University of Maryland, Baltimore eBid Board at http://www.umaryland.edu/procurement/ebid-board/ and click on IFB 24-91119DM Any Amendment(s) issued in conjunction with this Bid and/or questions and answers will also be posted to the University of Maryland, Baltimore eBid Board at http://www.umaryland.edu/procurement/ebid-board/.  It is the responsibility of the bidders to check the eBid Board periodically for any updates. Project Cost Class Pre-Bid Conference Information Pre-Bid Conference Date (EST) Pre-Bid Conference Details Small Business Reserve Designation No Yes No