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Landscape Maintenance and Common Close Cleaning Contract 2025-2027 Southside Housing Association Ltd Landscape Maintenance and Common Close Cleaning Contract 2025-2027 Southside Housing Association Ltd Landscape Maintenance and Common Close Cleaning Contract 2025-2027The Contract will principally comprise landscape maintenance and common close cleaning service.The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and Pollokshields, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas. The Contract may also include p... Reference no:APR508150 Published by:Southside Housing Association Ltd Published to:External Deadline date:15/05/2025 Notice Type:Contract notice OCID:ocds-h6vhtk-050358 Location: UK - All UK - All Value:- Summary OCID:ocds-h6vhtk-050358Published by:Southside Housing Association LtdAuthority ID:AA80070Publication date:22 April 2025Deadline date:15 May 2025Notice type:Contract NoticeHas documents:NoHas SPD:NoHas Carbon Reduction Plan:N/A Abstract The Contract will principally comprise landscape maintenance and common close cleaning service.The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and Pollokshields, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas. The Contract may also include planting and landscaping improvement works at the Queensland Community Gardens estate. The landscape maintenance will initially be undertaken to estates located at St Andrews Drive, Queensland Community Garden and Halfway Park, however Southside Housing Association may introduce additional estates during the Contract that are located on the south side of Glasgow which shall be valued at the rates within Tender Document A where the maintenance requirements are similar in character.The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C ‘Common Close Cleaning Specification’ for further information).The Landscape Maintenance and Common Close Cleaning services to the properties described within the tender documentation are currently undertaken by Southside Housing Association’s estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity.The Contract term will be for an initial twenty-one month period commencing on 1st July 2025 with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030. Full notice text Contract noticeSection I: Contracting authority I.1) Name and addressesSouthside Housing Association Ltd135 Fifty Pitches Rd, CardonaldGlasgowG514EBUK Contact person: Paul McColgan Telephone: +44 1414221112 E-mail: [email protected] NUTS: UKM82Internet address(es) Main address: http://www.southside-ha.org Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12222I.3) CommunicationThe procurement documents are available for unrestricted and full direct access, free of charge at:https://www.publiccontractsscotland.gov.ukAdditional information can be obtained from the abovementioned addressTenders or requests to participate must be sent electronically to:https://www.publiccontractsscotland.gov.ukElectronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:https://www.publiccontractsscotland.gov.ukI.4) Type of the contracting authority Other: Registered Social LandlordI.5) Main activityHousing and community amenitiesSection II: ObjectII.1) Scope of the procurementII.1.1) TitleLandscape Maintenance and Common Close Cleaning Contract 2025-2027II.1.2) Main CPV code90910000 II.1.3) Type of contractServicesII.1.4) Short descriptionThe Contract will principally comprise landscape maintenance and common close cleaning service.The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and Pollokshields, Glasgow to the areas detailed within the Landscape Architects tender drawings. The Contract may also include bulk uplifts, tree maintenance services, tree and stump removal works, and repairs to existing damaged grass and other landscaped areas. The Contract may also include planting and landscaping improvement works at the Queensland Community Gardens estate. The landscape maintenance will initially be undertaken to estates located at St Andrews Drive, Queensland Community Garden and Halfway Park, however Southside Housing Association may introduce additional estates during the Contract that are located on the south side of Glasgow which shall be valued at the rates within Tender Document A where the maintenance requirements are similar in character.The Common Close Cleaning maintenance requirements will principally involve weekly internal and external cleaning to properties, and also monthly & six monthly cleaning activities (refer Specification Items 1-21 described within Tender Document C ‘Common Close Cleaning Specification’ for further information).The Landscape Maintenance and Common Close Cleaning services to the properties described within the tender documentation are currently undertaken by Southside Housing Association’s estates team. However, the nature of the service is changing and it is the intention of Southside Housing Association that the successful tenderer of this procurement will undertake the service after conclusion of this opportunity.The Contract term will be for an initial twenty-one month period commencing on 1st July 2025 with optional annual 1 year + 1 year + 1 year extensions up to a maximum contract completion date of 31st March 2030.II.1.5) Estimated total valueValue excluding VAT: 1 250 000.00 GBPII.1.6) Information about lots This contract is divided into lots: No II.2) DescriptionII.2.2) Additional CPV code(s)90911000714210007721150077310000773110007731300077314000II.2.3) Place of performanceNUTS code:UKM82Main site or place of performance:Cardonald and Pollokshields, GlasgowII.2.4) Description of the procurementSingle Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015.Bidders are also advised that Southside Housing Association will hold a Meet the Buyer/Site Visit Event during the tender period. The Event will be free of charge and shall provide a site visit to several estates to illustrate Southside Housing Association’s landscape maintenance and common close cleaning requirements contained within the tender documentation and challenges of undertaking the landscape maintenance in particular estates including areas of the estates with embankments that will be maintained during the Contract.The Meet the Buyer/Site Visit Event will be attended by the person from Southside Housing Association that is currently responsible for the management of the landscape maintenance and common close cleaning. The Meet the Buyer/Site Visit Event will commence at 10am BST on Wednesday 30th April 2025 at the car park for Mossview Quadrant shown on the MAP for Halfway Park. The Meet the Buyer/Site Visit Event will involve visits to the following estates in sequence;Halfway Park, Cardonald;Queensland Community Garden, Cardonald; andSt Andrews Drive, Pollokshields.There will also be an opportunity to visit a sample of properties with Southside Housing Association on Wednesday 30th April where common close cleaning services will be undertaken during the Contract.To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to [email protected] not later than 12noon BST on Tuesday 29th April 2025. Bidders are asked to keep the maximum number of persons to that will attend the Event on behalf of their organisation to two delegates.Bidders are also advised that Southside Housing Association will not provide transport to delegates between the sites/estates during the Event and Bidders will be required to make their own transportation arrangements. Bidders are also advised that free of charge on street parking is available at each of the sites/estates.II.2.5) Award criteriaCriteria below: Quality criterion: Quality / Weighting: 70 Price / Weighting: 30II.2.6) Estimated valueValue excluding VAT: 1 250 000.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 21 This contract is subject to renewal: Yes Description of renewals:May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 250000 GBP(excluding VAT) per annum.The annual anticipated cost per annum excluding VAT is 250000 GBPII.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No II.2.14) Additional informationEconomic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the PublicContracts (Scotland) Regulations 2015.SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.Section III: Legal, economic, financial and technical informationIII.1) Conditions for participationIII.1.2) Economic and financial standingList and brief description of selection criteria:Bidders will be required to have a minimum 'general' yearly turnover of 500000 GBP for the last two years or have an average yearlyturnover of a minimum of 500000 GBP for the last two years.Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were setup or started trading.It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awardedcontract, the types and levels of insurances indicated below:Employer's (Compulsory) Liability Insurance - 5,000,000 GBPPublic Liability Insurance - 5,000,000 GBPIII.1.3) Technical and professional abilityList and brief description of selection criteria:Question 4C.1.2 - Bidders will be required to provide three examples of landscape maintenance services and also three examples of common close cleaning services that are similar to the requirements of Southside Housing Association and demonstrate that they have the relevant experience to deliver theservices/supplies as described in part I.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm theyhave (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Thiswill include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, andprovide evidence when requested of:a) their standard payment termsb) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the paymentperformance.Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will berequired to confirm their and the number of managerial staff for the last three years.Question 4C.9 - Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipmentto deliver the types of requirements detailed in I.1.4 in the Find a Tender Service Contract Notice or the relevant section of the Site NoticeIII.2) Conditions related to the contractIII.2.2) Contract performance conditionsTender Document F 'Key Performance Indicators' attached to this Contract Notice.Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a RemedialPlan for the approval of Southside Housing Association.Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which maylead to the termination of the Contractor.III.2.3) Information about staff responsible for the performance of the contractObligation to indicate the names and professional qualifications of the staff assigned to performing the contractSection IV: ProcedureIV.1) DescriptionIV.1.1) Type of procedure Open procedure IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes IV.2) Administrative informationIV.2.2) Time limit for receipt of tenders or requests to participate Date: 15/05/2025 Local time: 12:00IV.2.4) Languages in which tenders or requests to participate may be submittedENIV.2.6) Minimum time frame during which the tenderer must maintain the tender Tender must be valid until: 13/08/2025IV.2.7) Conditions for opening of tenders Date: 15/05/2025 Local time: 12:00Section VI: Complementary informationVI.1) Information about recurrence This is a recurrent procurement: Yes Estimated timing for further notices to be published:2026 at the earliest if the optional 12 month extensions are not appliedVI.2) Information about electronic workflowsElectronic ordering will be usedElectronic invoicing will be acceptedElectronic payment will be usedVI.3) Additional informationSPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass orfail basis using the following scoring methodology;0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 –Unacceptable’ against any question will be disqualified.1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but containsinsufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack detailson how the requirement will be fulfilled in certain areas.3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides detailson how the requirements will be fulfilled.4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements andprovides adequate details on how the requirements will be fulfilled.5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates athorough understanding of the requirement and provides details of how the requirement will be met in full.A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall representa Pass whereas a score of 1 or lower will represent a Fail.Southside Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achievethe minimumscore of 2 (a Pass) against any of the Questions included with Part CNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=796478.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/A summary of the expected community benefits has been provided as follows:Please refer Tender Document D 'Community Benefits'(SC Ref:796478)Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=796478VI.4) Procedures for reviewVI.4.1) Review bodyGlasgow Sheriff Court and Justice of the Peace CourtGlasgowUKVI.5) Date of dispatch of this notice15/04/2025 Coding Commodity categories ID Title Parent category 90911000Accommodation, building and window cleaning servicesCleaning services90910000Cleaning servicesCleaning and sanitation services77314000Grounds maintenance servicesPlanting and maintenance services of green areas71421000Landscape gardening servicesLandscape architectural services77311000Ornamental and pleasure gardens maintenance servicesPlanting and maintenance services of green areas77313000Parks maintenance servicesPlanting and maintenance services of green areas77310000Planting and maintenance services of green areasHorticultural services77211500Tree-maintenance servicesServices incidental to logging Delivery locations ID Description 100UK - All Alert region restrictions The buyer has restricted the alert for this notice to suppliers based in the following regions. ID Description There are no alert restrictions for this notice. About the buyer Main contact:[email protected] contact:N/aTechnical contact:N/aOther contact:N/a Further information Date Details No further information has been uploaded.
Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
15.05.2025
Landscape Maintenance and Common Close Cleaning Contract 2025-2027 The Contract will principally comprise landscape maintenance and common close cleaning service. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and ...
Organization:
***************
Country:
United Kingdom
United Kingdom
Deadline:
15.05.2025
Landscape Maintenance and Common Close Cleaning Contract 2025-2027 The Contract will principally comprise landscape maintenance and common close cleaning service. The landscape maintenance services will mainly include litter picking, grass cutting, shrub bed, hedging and leaf collection to existing properties and common landscaped areas throughout Cardonald and ...
Organization:
***************
Country:
United Kingdom
United Kingdom
Deadline:
15.05.2025
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
17.04.2025
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Country:
United Kingdom
United Kingdom
Deadline:
17.04.2025
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
11.11.2024
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
11.11.2024
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
24.10.2024
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
25.07.2024
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
11.07.2024
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
19.06.2023
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
19.06.2023
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Organization:
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Country:
United Kingdom
United Kingdom
Deadline:
19.06.2023
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