639827-2023 - Competition Competition Belgium: Reception services Framework agreement for appointing receptionist and/or polyvalent employee(s) Type of procedure: Open Buyer Buyer: De Werkvennootschap NV van publiek recht Belgium, Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100), Saint-Josse-ten-Noode LOT-0001: DWV-ALG-HR-04 - 1 Reception services Belgium, Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100) Start date: 01/12/2023 Duration: 4 Years Deadline for receipt of tenders: 03/11/2023 - 10:00:00 (UTC+1) 639827-2023 - Competition Belgium – Reception services – Framework agreement for appointing receptionist and/or polyvalent employee(s) OJ S 203/2023 20/10/2023 Contract or concession notice – standard regime - Change notice Services 1. Buyer 1.1. Buyer Official name: De Werkvennootschap NV van publiek recht Legal type of the buyer: Central government authority Activity of the contracting authority: General public services 2. Procedure 2.1. Procedure Title: Framework agreement for appointing receptionist and/or polyvalent employee(s) Description: The purpose of the assignment is to appoint a service provider for the performance of reception tasks (in the broad sense) by one or more reception/polyvalent employee(s) on, among others, the new office floor of De Werkvennootschap. In early 2024, De Werkvennootschap will occupy an additional floor in the Botanic Tower in Brussels. The main purpose of the new floor is to provide additional work and meeting space. As many external people will visit the new office floor during the day, it is necessary to have a reception area. De Werkvennootschap is therefore looking for a service provider to ensure this permanence. However, the position will not be limited to reception work, the employee will be expected to be polyvalent. The tasks will be mainly supportive in nature, such as: administrative support, answering the phone, receiving, distributing and sending mail, copying, preparing meeting room reservations (preparing coffee/tea and the like), ordering and preparing and clearing lunch. As indicated, a reception permanence is required, the post should be manned from 8:30am to 5pm every working day (8 working hours + 30 minutes lunch break). If an employee should be absent on leave or due to illness, an equivalent replacement employee should be available. Many of De Werkvennootschap's projects are now starting to get off the ground, which means that further support by polyvalent staff may be required in the coming years. The Assignment is therefore marketed as a framework service agreement. The aim is for the employee(s) to start as soon as possible (in principle as early as the end of 2023) in order to be fully trained and familiar with the functioning of De Werkvennootschap by the time the new office floor is opened. Procedure identifier: c195b633-e0c0-4448-b51f-c3b76a77fd18 Internal identifier: DWV-ALG-HR-04 Type of procedure: Open The procedure is accelerated: no 2.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 79992000 Reception services 2.1.4. General information Legal basis: Directive 2014/24/EU 2.1.6. Grounds for exclusion: Purely national exclusion grounds: Zie bestek 5. Lot 5.1. Lot: LOT-0001 Title: DWV-ALG-HR-04 - 1 Description: The purpose of the assignment is to appoint a service provider for the performance of reception tasks (in the broad sense) by one or more reception/polyvalent employee(s) on, among others, the new office floor of De Werkvennootschap. In early 2024, De Werkvennootschap will occupy an additional floor in the Botanic Tower in Brussels. The main purpose of the new floor is to provide additional work and meeting space. As many external people will visit the new office floor during the day, it is necessary to have a reception area. De Werkvennootschap is therefore looking for a service provider to ensure this permanence. However, the position will not be limited to reception work, the employee will be expected to be polyvalent. The tasks will be mainly supportive in nature, such as: administrative support, answering the phone, receiving, distributing and sending mail, copying, preparing meeting room reservations (preparing coffee/tea and the like), ordering and preparing and clearing lunch. As indicated, a reception permanence is required, the post should be manned from 8:30am to 5pm every working day (8 working hours + 30 minutes lunch break). If an employee should be absent on leave or due to illness, an equivalent replacement employee should be available. Many of De Werkvennootschap's projects are now starting to get off the ground, which means that further support by polyvalent staff may be required in the coming years. The Assignment is therefore marketed as a framework service agreement. The aim is for the employee(s) to start as soon as possible (in principle as early as the end of 2023) in order to be fully trained and familiar with the functioning of De Werkvennootschap by the time the new office floor is opened. Internal identifier: 1 5.1.1. Purpose Main nature of the contract: Services Main classification (cpv): 79992000 Reception services 5.1.2. Place of performance Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100) Country: Belgium 5.1.3. Estimated duration Start date: 01/12/2023 Duration: 4 Years 5.1.6. General information Reserved participation: Participation is not reserved. Procurement Project not financed with EU Funds. 5.1.9. Selection criteria Criterion: Type: Other Description: Tender document 5.1.11. Procurement documents Address of the procurement documents: https://www.publicprocurement.be/publication-workspaces/b358d806-340c-4dbb-99aa-49eb1cdbb616/documents 5.1.12. Terms of procurement Terms of submission: Electronic submission: Required Address for submission: https://www.publicprocurement.be/supplier/enterprises/0/tendering-workspaces/publication-workspace-detail/b358d806-340c-4dbb-99aa-49eb1cdbb616/general Languages in which tenders or requests to participate may be submitted: Dutch Electronic catalogue: Allowed Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required Deadline for receipt of tenders: 03/11/2023 10:00:00 (UTC+1) Information about public opening: Opening date: 03/11/2023 10:00:00 (UTC+1) Terms of contract: Electronic invoicing: Required Electronic ordering will be used: no Electronic payment will be used: no 5.1.15. Techniques Framework agreement: Framework agreement, without reopening of competition Information about the dynamic purchasing system: No dynamic purchase system 5.1.16. Further information, mediation and review Review organisation: State Council 8. Organisations 8.1. ORG-0001 Official name: De Werkvennootschap NV van publiek recht Registration number: 0884329501_5325 Postal address: Sint-Lazaruslaan 4-10 Town: Saint-Josse-ten-Noode Postcode: 1210 Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100) Country: Belgium Email: wrong.email@email.be Telephone: +32 22295230 Roles of this organisation: Buyer 8.1. ORG-0002 Official name: FPS Policy and Support Registration number: BE001 Postal address: Boulevard Simon Bolivar 30 Bte1 Town: Bruxelles Postcode: 1000 Country subdivision (NUTS): Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad (BE100) Country: Belgium Email: e.proc@publicprocument.be Telephone: +32 2 740 80 00 Internet address: https://bosa.belgium.be Roles of this organisation: TED eSender 8.1. ORG-0003 Official name: State Council Registration number: 0931.814.266 Town: Brussel Country: Belgium Email: info@raadvanstate.be Telephone: +32(0)2 234 96 11 Roles of this organisation: Review organisation 10. Change Version of the previous notice to be changed: 559ce03a-fd3a-4455-8920-f01e93ff49fb-01 Main reason for change: Information updated Description: Addition of "nota van inlichtingen nr. 1" with answers to some questions raised by bidders. 10.1. Change Section identifier: PROCEDURE The procurement documents were changed on: 18/10/2023 11. Notice information 11.1. Notice information Notice identifier/version: e437bbc7-3b75-49cf-8dbd-e477159b3ba5 - 01 Form type: Competition Notice type: Contract or concession notice – standard regime Notice dispatch date: 18/10/2023 00:00:00 (UTC+2) Notice dispatch date (eSender): 18/10/2023 00:00:00 (UTC+2) Languages in which this notice is officially available: French, Dutch, English 11.2. Publication information Notice publication number: 639827-2023 OJ S issue number: 203/2023 Publication date: 20/10/2023 Czech document download: https://ted.europa.eu/cs/notice/639827-2023/pdf Danish document download: https://ted.europa.eu/da/notice/639827-2023/pdf German document download: https://ted.europa.eu/de/notice/639827-2023/pdf Greek document download: https://ted.europa.eu/el/notice/639827-2023/pdf Spanish document download: https://ted.europa.eu/es/notice/639827-2023/pdf English document download: https://ted.europa.eu/en/notice/639827-2023/pdf Estonian document download: https://ted.europa.eu/et/notice/639827-2023/pdf Finnish document download: https://ted.europa.eu/fi/notice/639827-2023/pdf French document download: https://ted.europa.eu/fr/notice/639827-2023/pdf Irish document download: https://ted.europa.eu/ga/notice/639827-2023/pdf Croatian document download: https://ted.europa.eu/hr/notice/639827-2023/pdf Hungarian document download: https://ted.europa.eu/hu/notice/639827-2023/pdf Italian document download: https://ted.europa.eu/it/notice/639827-2023/pdf Lithuanian document download: https://ted.europa.eu/lt/notice/639827-2023/pdf Latvian document download: https://ted.europa.eu/lv/notice/639827-2023/pdf Maltese document download: https://ted.europa.eu/mt/notice/639827-2023/pdf Dutch document download: https://ted.europa.eu/nl/notice/639827-2023/pdf Polska document download: https://ted.europa.eu/pl/notice/639827-2023/pdf Portuguese document download: https://ted.europa.eu/pt/notice/639827-2023/pdf Romanian document download: https://ted.europa.eu/ro/notice/639827-2023/pdf Slovak document download: https://ted.europa.eu/sk/notice/639827-2023/pdf Slovenian document download: https://ted.europa.eu/sl/notice/639827-2023/pdf Swedish document download: https://ted.europa.eu/sv/notice/639827-2023/pdf Bulgarian document download: https://ted.europa.eu/bg/notice/639827-2023/pdf