Supply and Delivery of Various Supplies and Materials for use in Animal Health and Welfare Division Notice for Negotiated Procurement   Reference Number 11384358   Procuring Entity BUREAU OF ANIMAL INDUSTRY, DA   Title Supply and Delivery of Various Supplies and Materials for use in Animal Health and Welfare Division   Area of Delivery Metro Manila   Printable Version Solicitation Number: AHWD 2024-01-037 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Goods Category: General Merchandise Approved Budget for the Contract: PHP 3,271,731.00 Delivery Period: 30 Day/s Client Agency: Contact Person: Clariza S. Ranera Administrative Assistant VI Visayas Avenue, Diliman, Quezon City Metro Manila Philippines 1101 63-062-09455171035 Ext.1001 clarizaranera@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 21/10/2024 Last Updated / Time 21/10/2024 12:00 AM Closing Date / Time 11/11/2024 9:00 AM Description REQUEST FOR QUOTATION I. INSTRUCTIONS TO BIDDERS "1. Bidders are required to read the instructions and fill-up the form properly. This form will be the official canvass form in submitting bid proposal/quotation. Please use additional sheet if necessary. 2. The technical specifications must be complied with or better as applicable. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified. 3. All goods/services to be offered must be inclusive of VAT, delivery charge, sales and other taxes, and incidental expenses. the Contract Proposal/Quotation exceeding the Approved Budget for the Contract shall be rejected. 4. Price quotation/s must be valid for a period of Forty-Five (45) calendar days from the deadline of submission. 5. Bid proposals must be supported by a brochure/manufacturer’s un-amended sales literature/unconditional statements of specification and manufacturer compliance issued by the manufacturer or appropriate document as reference for evaluation. Provide brand name for the product/s being offered. 6. Warranty shall be for a period of at least six (6) months for supplies and one (1) year for equipment from the date of completion and final acceptance of the Procuring Entity (BAI). 7. Delivery Period/Contract Duration : 30 calendar days upon receipt of the Notice to Proceed. 8. Award of contract shall be made to the Bidder with the lowest calculated quotation which complies with the technical specifications, requirements and other terms and conditions stated herein. 9. Only sealed quotations/proposals with RFQ Number and Company Name will be accepted and considered by the BAI-Bids and Awards Committee. 10. The project will be awarded per : [ ] Line Item [ ü ] Per Lot Note: BAI reserves the right to accept or reject any or all of the quotations formally therein, or to accept quotations as may be considered most advantageous to the government or to pursue appropriate legal action should the winning bidder refuse to accept the award with out justifiable reasons." II. ELIGIBILITY AND OTHER REQUIREMENTS "Suppliers are required to submit the following documents together with the bid proposal/s: " 1. PhilGEPS Certificate Updated 6. Statement of all ongoing and completed government and private contracts for the last two (2) years 2. SEC/DTI/CDA Registration 7. SLCC - Statement of bidder's Single Largest Completed Contract similar to the contract to be bid 3. Mayor's Permit (Updated) 8. NFCC - Net Financial Contracting Capacity 4. Tax Clearance 9. PCAB License (INFRA) 5. Latest Annual Income Tax Return & Audited Financial Statement stamped "Received" by the BIR 10. Notarized Omnibus Sworn Statement III. TO BE FILLED OUT BY PROCUREMENT PERSONNEL "Mode of Procurement: NEGOTIATION TWO-FAILED BIDDINGS Total ABC : 3,271,731.00 Date of Negotiation : 10/28/2024 Number : AHWD 2024-01-037 Dealine of Submission : 11/11/2024 End-user : Dr. Anthony Bucad Created/Posted by : Clariza S. Ranera" Item No. Qty Unit Item Description/Specification ABC Brand Offered Unit Cost Total Cost 1 lot Various Supplies and Materials 3,271,731.00 --see attached Technical Specifications in separate page- "Delivery Period: 30 calendar days upon receipt of Notice to Proceed " Place of Delivery: Bureau of Animal Industry, Visayas Avenue, Vasra, Quezon City IV. MANDATORY TO BE FILLED OUT BY BIDDER V. SIGNATURE OF AUTHORIZED PERSONNEL "Company Name : Address : Contact No. : Email Address : Bidders Declaration: I/We have Read and Agreed with the Instructions and Terms of Conditions stated in this quotation and Reviewed and Complied with the detailed specifications signed by a duly authorized representative of our company. Bidder’s Authorized Representative Date (Printed Name and Signature)" " Date of Canvass: This is to certify that I have full knowledge, authority and responsibility in distributing and/or collecting the Request for Quotation in accordance to the guidelines in securing prices for the Bureau of Animal Industry. Canvasser Name and Signature h Chairperson, Bids and Awards Committee" FOR BUREAU OF ANIMAL INDUSTRY USE ONLY " INSTRUCTIONS 1. Accomplish this RFQ correctly and accurately. 2. Do not alter the contents of this form in any way. 3. The use of this RFQ is highly encouraged to minimize errors or omissions of the required mandatory provisions. In case of any changes, bidders must use or refer to the latest version of the RFQ, except when the latest version of the RFQ only pertains to deadline extension. If another form is used other than the latest RFQ, the quotation shall contain all the mandatory requirements/ provisions including manifestation on the agreement with the Terms and Conditions below. In case a prospective supplier/service provider submits a filled-out RFQ with a supporting document (i.e., a price quotation in a different format), both documents shall be considered unless there will be discrepancies. In this case, provisions in the RFQ shall prevail. 4. All technical specifications must be complied with. Failure to comply with the mandatory requirements shall render the quotation ineligible/disqualified. 5. Sealed Quotations may be submitted manually or via courier services at BAI Procurement Management Services/ BAC Secretariat Office. 6. Quotations, including documentary requirements, received after the deadline shall not be accepted. 7. For quotations submitted via electronic mail, the date and time of receipt indicated in the e-mail shall be considered. 8. Failure to follow these instructions will disqualify your entire quotation." Created by Clariza S. Ranera Date Created 20/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       BUREAU OF ANIMAL INDUSTRY, DA