Procurement of meals, snacks, and venue of the Capacity Building of Potential Investigatory Project Coaches for Key Stages 3 and 4 Teachers Invitation to Bid (ITB)   Reference Number 11382975   Procuring Entity DEPARTMENT OF EDUCATION - DIVISION OF CANDON CITY   Title Procurement of meals, snacks, and venue of the Capacity Building of Potential Investigatory Project Coaches for Key Stages 3 and 4 Teachers   Area of Delivery Ilocos Sur   Printable Version Solicitation Number: RFQ-74-2024 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Catering Services Approved Budget for the Contract: PHP 86,400.00 Delivery Period: 3 Day/s Client Agency: Contact Person: JUN R. CORTEZ Head of BAC Secretariat Brgy. San Isidro, Candon City, Ilocos Sur Candon City Ilocos Sur Philippines 2710 63-077-6440411 63-077-6440411 jun.cortez002@deped.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 19/10/2024 Last Updated / Time 19/10/2024 12:00 AM Closing Date / Time 23/10/2024 10:00 AM Description PROJECT DETAILS Project Title: Procurement of meals, snacks, and venue of the Capacity Building of Potential Investigatory Project Coaches for Key Stages 3 and 4 Teachers Place of Delivery: Venue of the winning bidder Date of Implementation: November 15-17, 2024 Source of Funds: PPA Description: Mode of Procurement: Negotiated Procurement – Small Value Procurement (Sec. 53.9) Approved Budget for the Contract: Php 86,400.00 Award of Contract: Shall be on per lot basis Submit your quotation to: Jun R. Cortez, Head of BAC Secretariat DepEd-Schools Division of Candon City Or E-mail your quotation to: jun.cortez002@deped.gov.ph ITEM NO. ITEM AND DESCRIPTION/ TECHNICAL SPECIFICATION QTY UNIT 1 Procurement of meals, snacks, and venue of the Capacity Building of Potential Investigatory Project Coaches for Key Stages 3 and 4 Teachers Day 1: November 15, 2024 AM snack - Pancit sotanghon with bananacue and soda Lunch - Meatballs w/ Sweet and sour sauce, Fish Sinigang, Beef Kare-kare, Rice, Banana, Soda/500ml Bottled Water PM Snack- Cheese burger with fries and soda 48 pax Day 2: November 16, 2024 AM Snack - Chicken Sandwich and Turon with Caramel Sauce, Soda/Bottled Water Lunch: Fish Fillet with tartare sauce, Buttered Chichen, Pinakbet, Igado, Rice, Banana, Soda/500ml Bottled Water PM Snack- Linaddit with egg and 3 pcs puto, soda 48 pax November 17, 2024 AM Snack - Arrozcaldo with Egg, Shanghai, Soda/Bottled Water Lunch - Pork Adobo, Nilagang Baka, Vegetable Curry, Rice, Miso Soup, Fresh Fruits and 500ml Water PM Snack - Baked Macaroni, Clubhouse sandwich and soda 48 pax Catering services: Provide free-flowing coffee with creamer and sugar and purified water. Four (4) buffer meals shall be provided. No use of plastic utensils. Buffet style with complete condiments. Three buffet table with skirting. Conference Hall/Space Requirements: The total space/conference hall must accommodate at least 48 participants and PMT. The space/conference hall must have the following facilities/amenities: *Tables and chairs setting arrangement for participants and presidential table; *Information table and flag; podium, backdrop and welcome tarpaulin; *Air-conditioned, *Adequate lighting and sound system; with at least two (2) wireless and two (2) wired/functioning microphones; *Four (4) Projector screens *Power outlet/charge for LCD projector and laptop *Strong Internet connection (WIFI access) and *Provision of power generator (in case of power interruption). 2 Complimentary rooms for the members of the PMT and one (1) resource speaker ***Nothing Follows*** SCHEDULE FOR EACH PROCUREMENT ACTIVITY Ads/Post of ITB/RFQ Deadline of Submission of Bids Opening of Bids/ Quotation Post-Qualification Notice of Award Contract Signing Notice to Proceed October 19-23, 2024 October 23, 2024 │10:00 AM October 23, 2024 │10:01 AM October 24, 2024 October 25, 2024 October 28, 2024 October 29, 2024 Documentary Requirement Alternative Methods of Procurement: BAC requires from suppliers/ service providers to submit the following documentary requirements (as per Annex H, Appendix A of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act No. 9184): a. Mayor’s/Business Permit b. PhilGEPS Registration Number/PhilGEPS Certificate c. Income/Business Tax Return d. Omnibus Sworn Statement Grant of Contract Delivery Extension: As a general rule, the supplier/manufacturer/distributor must deliver the goods or perform the services within the period specified by the Procuring Entity, as specified in the Contract. If delays are likely to be incurred, the supplier/manufacturer/distributor must notify the Procuring Entity in writing. It must state therein the cause/s and duration of the expected delay. The Procuring Entity may grant several time extensions, at its discretion, as long as it is based on meritorious grounds, with or without liquidated damages. If the supplier/manufacturer/distributor fails to satisfactorily deliver any or all of the Goods and/or to perform the Services within the period(s) specified in the Contract inclusive of duly authorized time extensions, if any, the Procuring Entity shall, without prejudice to its other remedies under this Contract and under applicable laws, deduct from the Contract Price, as liquidated damages, the applicable rate of one tenth (1/10) of one (1) percent of the cost of the unperformed portion of every day of delay until actual delivery or performance. Billing Arrangement: The Schools Division of Candon City agrees to pay the supplier/manufacturer/distributor upon the fulfillment of the conditions set to be delivered/rendered by the supplier/manufacturer/distributor. JOHN MARVIN M. GACUTAN BAC Chairperson Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Meals, snacks and venue (Investigatory Project) Please see attached Project Details 1 Lot 86,400.00 Created by JUN R. CORTEZ Date Created 18/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF EDUCATION - DIVISION OF CANDON CITY