HIRING OF EXPERT FOR THE CONDUCT OF SOIL AND VEGETATION MONITORING ACTIVITIES IN LA MESA WATERSHED REOI No. 2024-10-003 -ERLSD-ELSS Request for Expression of Interest   Reference Number 11345966   Procuring Entity ENVIRONMENTAL MANAGEMENT BUREAU - DENR   Title HIRING OF EXPERT FOR THE CONDUCT OF SOIL AND VEGETATION MONITORING ACTIVITIES IN LA MESA WATERSHED REOI No. 2024-10-003 -ERLSD-ELSS   Area of Delivery Metro Manila   Printable Version Solicitation Number: REOI No. 2024-10-003 -ERLSD-ELSS Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods - General Support Services Category: Consulting Services Approved Budget for the Contract: PHP 250,000.00 Contract Duration: 90 Day/s Client Agency: Contact Person: Joel Cariño Administrative Assistant V DENR Compound Visayas Avenue Bgy. VASRA Quezon City Metro Manila Philippines 1128 63-2-85394378 Ext.144 joel_carino@emb.gov.ph Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 11/10/2024 Last Updated / Time 11/10/2024 12:00 AM Closing Date / Time 17/10/2024 12:00 PM Description REQUEST FOR EXPRESSION OF INTEREST FOR HIRING OF EXPERT FOR THE CONDUCT OF SOIL AND VEGETATION MONITORING ACTIVITIES IN LA MESA WATERSHED REOI No. 2024-10-003 -ERLSD-ELSS 1. The Department of Environment and Natural Resources – Environmental Management Bureau (DENR-EMB), through the General Appropriation Act of 2021 intends to apply the sum of PhP250,000.00 being the Approved Budget for the Contract (ABC) to payments under the contract for Purchase Request No. 2024-1244 dated September 09, 2024. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposal. 2. The Department of Environment and Natural Resources – Environmental Management Bureau (DENR-EMB) now calls for the submission of Expression of Interest and Eligibility Document for the HIRING OF EXPERTS FOR THE CONDUCT OF THE SOIL AND VEGETATION MONITORING ACTIVITIES IN LA MESA WATERSHED IN RELATION TO ACID MONITORING NETWORK IN EAST ASIA (EANET). 3. Interested Consultant/Expert must submit their Expression of Interest and Eligibility Document on or before OCTOBER 17, 2024, 12:00 p.m. at G/F, AFMD Building (formerly HRDS Building), EMB-DENR, DENR Compound, Visayas Avenue, Diliman, Quezon City. Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion. 4. The BAC shall draw up the shortlist of Consultant/Consulting Firms from those who have submitted their Expression of Interest and Eligibility Document and have been determined as eligible in accordance with the provisions of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR). The shortlist shall invite and engage in negotiation with enough consultant/consulting firms who will be entitled to submit bids subject to the condition laid down in the RIRR of RA9184 relative to the instances when the required number of shortlisting is not met. 5. ELIGIBILITY REQUIREMENTS The prospective bidder/expert shall submit the complete, recent/updated eligibility document as stated below (RA9184 IRR Annex H, Appendix A): a) Expression of Interest (with Financial Bid) b) Company Profile with Professional License/Curriculum Vitae of Consultant If consulting firm, a company profile indicating its qualifications, experience, and capability (including its track record in module writing and projects that include assisting schools in developing modules and/or conducting training among schools on module development) If individual consultant, a Curriculum Vitae/profile indicating its qualifications, experience, and capability (including its track record in module writing and projects that include assisting schools in developing modules and/or conducting training among schools on module development) c) PhilGEPS Registration Number/Proof of PhilGEPS Registration d) Income/Business Tax Return e) Omnibus Sworn Statement (required, must be submitted together with EOI) 6. QUALIFICATIONS The Environmental Management Bureau (EMB) is seeking Soil and Vegetation Experts with the following qualifications: Qualifications Qualification Criteria Forest Vegetation Expert Soil Expert Education Master’s degree in Forestry, Environmental Science, or related fields Work Experience Minimum five years of experience in general forestry, environmental forestry, or related fields Minimum five years of experience in environmental research, management, and soil sampling and analysis Technical Writing Extensive experience in writing technical documents, including reports, guidelines, and policy instruments, with at least five research papers published in the last 10 years Inter-agency Networking Established connections with government agencies, academic institutions, non-governmental organizations, and professional organizations involved in environmental and natural resources sectors Permit for Limited Practice of Profession Authorized to engage in the limited practice of the profession, if applicable (for any Consultant applicant employed in a government institution). 7.0 TASKS OF THE SOIL AND FOREST VEGETATION EXPERTS 7.1 Forest Vegetation Expert The Forest Vegetation Expert shall possess technical expertise and practical knowledge in conducting forest vegetation monitoring at the La Mesa Watershed in Quezon City. The conduct of Forest Vegetation monitoring will follow the EANET method specified in the Technical Manual of Soil and Vegetation. Specifically, the tasks of the forest vegetation expert are as follows: Tasks of the Consultant Expected Outputs Submission of Outputs Prepare a forest vegetation monitoring plan that includes objectives, targets, sampling design, equipment, procedures in sample preparation, among others. Forest Vegetation monitoring plan Within 3 weeks after signing the contract Spearhead the conduct of forest vegetation monitoring activities using appropriate equipment and in accordance with the EANET Technical Documents for Soil and Vegetation Monitoring in East Asia. This will include submitting corresponding field data reports, including the general description of the forest, tree names, species, diameter at breast height, tree height, understory vegetation survey, and other relevant data needed in the report Field data reports on forest vegetation monitoring End of the 3rd month after signing the contract Prepare and submit the forest vegetation monitoring report in accordance with the EANET reporting format. Forest vegetation monitoring reports in accordance with the EANET reporting format End of 4th month after signing the contract a Please refer to the Gantt Chart of Activities in Annex A 7.2 Soil Expert The Soil Expert must possess the technical expertise and practical knowledge required for conducting soil sampling and monitoring at the La Mesa Watershed in Quezon City. The soil monitoring activities will adhere to the EANET method outlined in the Technical Manual of Soil and Vegetation. The specific tasks of the soil expert are outlined below: Tasks of the Consultant Expected Outputs Submission of Outputs Prepare the soil sampling plan for the established plots. Soil monitoring plan Within 3 weeks after signing the contract Lead the soil sampling and monitoring activities, including: a. Collection of soil samples; b. Measurement of fine earth bulk density and soil penetration resistance; c. Submission of collected soil samples to EMB-CO for analysis of required parameters along with corresponding Sample Submittal/Chain-of-Custody forms (SSCOC). SSCOC form with the 20 collected soil samples End of the 3rd month after signing the contract Prepare and submit the soil monitoring report in accordance with the EANET reporting format, assessing the condition of the soil at the monitoring site. Soil monitoring reports in accordance with the EANET reporting format End of 4th month after signing the contract a Please refer to the Gantt Chart of Activities in Annex A 8.0 RESPONSIBILITIES OF THE CONSULTANTS 8.1 Forest Vegetation Expert a. Prepare a vegetation monitoring plan, covering objectives, targets, sampling design, equipment, and procedures. b. Lead forest vegetation monitoring at La Mesa Watershed, adhering to EANET Technical Documents. c. Conduct lectures on forest vegetation monitoring and quality assurance/control. d. Prepare and submit lecture/workshop proceedings; e. Compile forest vegetation monitoring reports per EANET format for submission to EMB-CO. 8.2 Soil Expert a. Develop the soil sampling plan, detailing objectives, targets, design, equipment, and procedures. b. Conduct lectures on soil sample collection and quality control. c. Lead soil sample collection at La Mesa Watershed, following EANET Technical Documents. d. Determine the fine earth bulk density and penetration resistance of the soil collected from the established monitoring plots at the La Mesa Watershed, Quezon City. e. Submit soil samples to EMB-CO Laboratory with corresponding Sample Submittal and Chain-of-Custody forms. f. Prepare soil monitoring reports according to EANET format for submission to EMB-CO. 9.0 COMPENSATION TERMS The Consultant will receive a total of PHP 250,000.00, inclusive of taxes, upon the submission and acceptance of all specified deliverables. Payment will be made as follows: Payment Schedule Terms Amount Forest Vegetation and Soil monitoring plan 30% of the contract amount PHP 75,000.00 Field data reports on forest vegetation monitoring, and SSCOC form with the collected soil samples Next 40% of contract amount PHP 100,000.00 Forest vegetation and soil monitoring reports in accordance with the EANET reporting format Next 30 % of contract amount PHP 75,000.00 ENGR. RODNEY V. DIAZ, RCE OIC Chief, PGSS Omnibus Sworn Statement (Revised) [shall be submitted with the Bid] _________________________________________________________________________ REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF ______ ) S.S. AFFIDAVIT I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing at [Address of Affiant], after having been duly sworn in accordance with law, do hereby depose and state that: 1. [Select one, delete the other:] [If a sole proprietorship:] I am the sole proprietor or authorized representative of [Name of Bidder] with office address at [address of Bidder]; [If a partnership, corporation, cooperative, or joint venture:] I am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder]; 2. [Select one, delete the other:] [If a sole proprietorship:] As the owner and sole proprietor, or authorized representative of [Name of Bidder], I have full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attorney; [If a partnership, corporation, cooperative, or joint venture:] I am granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached [state title of attached document showing proof of authorization (e.g., duly notarized Secretary’s Certificate, Board/Partnership Resolution, or Special Power of Attorney, whichever is applicable;)]; 3. [Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board, by itself or by relation, membership, association, affiliation, or controlling interest with another blacklisted person or entity as defined and provided for in the Uniform Guidelines on Blacklisting; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; 5. [Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. [Select one, delete the rest:] [If a sole proprietorship:] The owner or sole proprietor is not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a corporation or joint venture:] None of the officers, directors, and controlling stockholders of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; 7. [Name of Bidder] complies with existing labor laws and standards; and 8. [Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in compliance with the Philippine Bidding Documents, which includes: a. Carefully examining all of the Bidding Documents; b. Acknowledging all conditions, local or otherwise, affecting the implementation of the Contract; c. Making an estimate of the facilities available and needed for the contract to be bid, if any; and d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project]. 9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity. 10. In case advance payment was made or given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person or entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code. IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at ____________, Philippines. [Insert NAME OF BIDDER OR ITS AUTHORIZED REPRESENTATIVE] [Insert signatory’s legal capacity] Affiant [Jurat] [Format shall be based on the latest Rules on Notarial Practice] Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 HIRING OF EXPERT FOR THE CONDUCT OF SOIL AND VEGET HIRING OF EXPERT FOR THE CONDUCT OF SOIL AND VEGETATION MONITORING ACTIVITIES IN LA MESA WATERSHED 1 Lot 250,000.00 Created by Joel Cariño Date Created 10/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       ENVIRONMENTAL MANAGEMENT BUREAU - DENR