RFQ425 Board and Lodging To be serve during the Appraisal of Annual Operation Plan 2025 for the Province of Cagayan on September 10-11, 2024 in Sta. Ana, Cagayan Request for Quotation (RFQ)   Reference Number 11215502   Procuring Entity DEPARTMENT OF HEALTH REGIONAL OFFICE II   Title RFQ425 Board and Lodging To be serve during the Appraisal of Annual Operation Plan 2025 for the Province of Cagayan on September 10-11, 2024 in Sta. Ana, Cagayan   Area of Delivery   Printable Version Solicitation Number: RFQ425 Board and Lodging To be serve during the Ap Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Hotel and Lodging and Meeting Facilities Approved Budget for the Contract: PHP 70,000.00 Delivery Period: 0 Day/s Client Agency: Contact Person: ANNABELLE ALINGOD AYUMAYUM Administrative Officer V Airport, Pengue Tuguegarao City Cagayan Philippines 3500 63-78-3049995 procdohro2@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 05/09/2024 Last Updated / Time 05/09/2024 12:00 AM Closing Date / Time 09/09/2024 8:00 AM Description Republic of the Philippines Department of Health Cagayan Valley Center for Health Development Tuguegarao City, Cagayan Request for Quotation Number-2024-425 Location of the Project – Tuguegarao City REQUEST FOR QUOTATION Date:09/03/2024 Sir/Madam: Please quote your lowest price on the item/s listed below, subject to the General Conditions, stating the shortest time of delivery and submit your quotation duly signed by your representative not later than 8:00 AM September 09, 2024 in a SEALED envelope or thru e-mail: procdohro2@gmail.com Very truly yours, DOMINGO K. LAVADIA, MBA, JD BAC Chair LINE ITEM UNIT QTY ABC ITEMS UNIT PRICE TOTAL COST September 10, 2024 (Day 1) PAX 35 63,000.00 Supply of AM Snack, Lunch, PM Snack, Dinner and Lodging September 11. 2024 (Day 2) PAX 35 7,000.00 Supply of Breakfast Menu AM/PM (fresh lumpia, spaghetti, siopao, tuna sandwich, canned juice) Meals (steamed rice, hotdog, sunny side up egg, pork BBQ, grilled fish, fried porkchop, pinakbet, pork ad beans, chopsuey) Terms and Conditions: - rooms can accommodate atleast 2-3 person (singe bed each) - managed buffet breakfast, lunch and dinner - plated AM&PM Snack - free use of function room with projector & white screen - basic light and sounds system - atleast 6 microphones wireless & wired - overflowing coffee and hot choco drink - free wifi To be serve during the Appraisal of Annual Operation Plan 2025 for the Province of Cagayan on September 10-11, 2024 in Sta. Ana, Cagayan "General Terms and Conditions: I. Supplier shall submit the filled out RFQ with complete supporting documents as follows and: 1. Latest Income and Business Tax returns filed and paid through the BIR Electronic Filling and Payment System (eFPS); 2. PhilGEPS Certificate of registration and membership with updated list of required documents 3. Certified copy of License to Operate issued by FDA or appropriate agency (for drugs and meds/hospital& lab supplies/chemical products) 4. Certified copy of Certificate of Product Registration issued by FDA or appropriate agency, (required for drugs and medicines and chemical products; for medical devices, as applicable per FDA Memo Circular 2014-005) 5. Samples (as per request) 6. Please see attached Technical Specifications and kindly state compliance for each parameter. II. Delivery Period: For Goods: 14 Calendar Days upon receipt of Purchase Order and For Catering services: on the day of activity III. Delivery Site: DOH CV CHD- Mondays to Thursdays (except holidays), 8:00 am to 3:00 pm only IV. Before delivery of goods, winning supplier to apply for Request for Schedule of Delivery immediately upon receipt of NTP/PO at Supply Section or send request at email at supplyro2@gmail.com from Mondays to Wednesdays at 8am to 4 pm only. Required documents in processing RSD: 1)Approved Request for Schedule of Delivery; 2) signed PO/notarized contract 3) signed NTP 4) Certificate of Product Registration 5) Batch Notification for Antibiotics 6) Lot Release certificate (item\ 4 for drugs/meds, hospital & lab supplies, item \ 5 and 6 for drugs and medicines only) V. Packaging: The outer packaging must be clearly marked on at least four (4) sides as follows: 1)Name of the Procuring Entity 2) Name of the Supplier 3) Name of Manufacturer (for drugs and medicine, medical/lab supplies, vaccines, etc.) 4) Lot Number, Manufacturing date and Expiration date (for drugs, medicines, medical/laboratory supplies and other health commodities if applicable) 5) Contract Description 6) Dimension of each carton (L x W x H – in cm) 7) Quantity per carton and total quantity of items to be delivered / quantity per batch / lot if applicable 8) Weight per carton (in kg) 9) Print - Philippine Government Property-Department of Health-Not for Sale” VI. Price Validity: within 30 days upon submission VII. Price quotation should not exceed the ABC VIII. It is a pre-condition to the acceptance of this quotation and the Purchase Order that in case of disallowance in post-Audit due to over pricing, the supplier shall be held solely responsible for return thereof. IX. The Bids and Awards Committee, DOH CV CHD, Tuguegarao City has the right to accept, reject and waive defects in the RFQ." Page 1 of 2 After having read and accepted the above stated General Terms and Conditions, I quote on the items at prices above indicated. Further, I certify that the supporting documentary requirements are faithful reproduction of the original. __________________________________________ Business Name TO OUR VALUED SUPPLIERS: ____________________ __________________________________________ 1. Let’s join hands in the fight against corruption Canvasser Printed Name and Signature of Supplier 2. Gift-giving to our employees/officials is strictly prohibited Tel. No. / Cellphone No.: ______________________ 3. Please report any corrupt acts of our employees/officials to our: Account Name: ______________________________ Deputized Resident Ombudsman - Tel. No. (02) 304-6523 LBP Account Number: _________________________ Integrated Development Committee - Tel. No. (02) 304-6523 TIN No: ____________________________________ Date of TIN Registration: ______________________ Date Seved:__________________ PR/JR No. 2024-08-2125 Page 2 of 2 Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 Supply of Board and Lodging see description 35 Pack 70,000.00 Other Information Please coordinate with BAC Secretariat: Phone numbers: (02) 304-6523; 09178971826; 09988877455 Created by ANNABELLE ALINGOD AYUMAYUM Date Created 04/09/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF HEALTH REGIONAL OFFICE II