Construction of Multi-Crop Drying Facility in Sultan Naga Dimaporo, Lanao del Norte Notice for Negotiated Procurement   Reference Number 11401356   Procuring Entity DEPARTMENT OF AGRICULTURE - REGION X   Title Construction of Multi-Crop Drying Facility in Sultan Naga Dimaporo, Lanao del Norte   Area of Delivery Lanao Del Norte   Printable Version Solicitation Number: 2024-142/ACN Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Two Failed Biddings (Sec. 53.1) Classification: Civil Works Category: Construction Projects Approved Budget for the Contract: PHP 1,500,000.00 Contract Duration: 26 Day/s Client Agency: Contact Person: Mary Grace Sta. Elena Head-BAC A2 Secretariat Antonio Luna Street Cagayan De Oro City Misamis Oriental Philippines 9000 63-088-8562753 63-088-8562755 baca2.darfo10@gmail.com Status Active Associated Components Order Bid Supplements 0 Document Request List 0 Date Published 25/10/2024 Last Updated / Time 25/10/2024 12:00 AM Closing Date / Time 31/10/2024 8:00 AM Description INVITATION FOR NEGOTIATED PROCUREMENT (TWO FAILED BIDDINGS) Project I.D. No. 2024-142/ACN Construction of Multi-Crop Drying Facility in Sultan Naga Dimaporo, Lanao del Norte ABC: PhP 1,500,000.00 1. In view of the two (2) failed public biddings conducted for the project, the Department of Agriculture – Regional Field Office 10, through its Bids and Awards Committee (BAC) intends to negotiate, as authorized by the Regional Executive Director per BAC Resolution No. 053-2024 dated October 14, 2024, in accordance with Section 53.1 Two Failed Biddings of the Revised IRR of RA 9184 (Government Procurement Reform Act), the total sum of One Million Five Hundred Thousand Pesos Only (Php1,500,000.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Construction of Multi-Crop Drying Facility in Sultan Naga Dimaporo, Lanao del Norte. Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Department of Agriculture – Regional Field Office 10 now invites PCAB Licensed Contractors (License not less than Size Range Small B, License Category C/D) to participate in the Negotiated Procurement for the Construction of Multi-Crop Drying Facility in Sultan Naga Dimaporo, Lanao del Norte. Completion of the Works is required in Twenty-Six (26) Calendar Days. 3. For more details of this project, please refer to Section VI. Specifications. 4. The following Technical and Financial Components shall be submitted in one (1) original and one (1) certified true copies on or before October 31, 2024, 8:00A.M. at the Bids and Awards Committee Office, Department of Agriculture RFO 10, Antonio Luna St., Cagayan de Oro City. Requirements: Checklist of Technical and Financial Documents I. TECHNICAL COMPONENT ENVELOPE Valid Class “A” Documents Legal Documents ⬜ (a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages); in accordance with section 8.5.2 of the IRR Technical Documents ⬜ (b) Statement of the bidder of all its ongoing government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid; and ⬜ (c) Statement of the bidder’s Single Largest Completed Contract (SLCC) similar to the contract to be bid (General Building), except under conditions provided under the rules (within five-year period); and ⬜ (d) Philippine Contractors Accreditation Board (PCAB) License (Small B, License Category C & D: General Building); or Special PCAB License in case of Joint Ventures; and registration for the type and cost of the contract to be bid; and ⬜ (e) Original copy of Bid Security. If in the form of a Surety Bond, submit also a certification issued by the Insurance Commission; or Original copy of Notarized Bid Securing Declaration; and (f) Project Requirements, which shall include the following: ⬜ a. Organizational chart for the contract to be bid; (SF-INFRA 44) ⬜ b. List of contractor’s key personnel (e.g., Project Manager, Project Engineers, Materials Engineers, and Foremen), to be assigned to the contract to be bid, with their complete qualification and experience data; SF-INFRA-46 – Key Personnel’s Certificate of Employment SF-INFRA-47 – Key Personnel (Format of Bio-Data) SF-INFRA-48 – Qualification of Key Personnel to be assigned to the contract ⬜ c. List of contractor’s major equipment units, which are owned, leased, and/or under purchase agreements, supported by proof of ownership or certification of availability of equipment from the equipment lessor/vendor for the duration of the project, as the case may be (SF-INFRA 49); and ⬜ (g) Original duly signed Omnibus Sworn Statement (OSS); and if applicable, Original Notarized Secretary’s Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of Attorney of all members of the joint venture giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder. Financial Documents ⬜ (h) The bidder’s comparative audited financial statements, showing, among others, the bidder’s total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission-CY 2023-2022 filed in 2024 and CY 2022-CY 2021 filed in 2023 may be submitted during the bid opening but a requirement during the Post-Qua evaluation.; and ⬜ (i) The bidder’s computation of Net Financial Contracting Capacity (NFCC). ⬜ (j) Class “B” Documents If applicable, duly signed joint venture agreement (JVA) in accordance with RA No. 4566 and its IRR in case the joint venture is already in existence; or duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful. II. FINANCIAL COMPONENT ENVELOPE ⬜ (k) Original of duly signed and accomplished Financial Bid Form signed and sealed by RPAE/RPABE; and Other documentary requirements under RA No. 9184 ⬜ (l) Original of duly signed Bid Prices in the Bill of Quantities signed and sealed by RPAE/RPABE; and ⬜ (m) Duly accomplished Detailed Estimates Form, including a summary sheet indicating the unit prices of construction materials, labor rates, and equipment rentals used in coming up with the Bid signed and sealed by RPAE/RPABE; and ⬜ (n) Cash Flow by Quarter 5. A negotiated meeting and Opening of the Eligibility Requirements and Technical Requirements (First Envelope) for the Negotiated Procurement with interested suppliers will be conducted on October 31, 2024, 8:30A.M. at the Bids and Awards Committee Office, DA-RFO 10, Antonio Luna St., Cagayan de Oro City. The Opening of the Financial Component (Second Envelope) of the eligible bidders will be on October 31, 2024, 11:00A.M. at the Bids and Awards Committee Office, DA-RFO 10, Antonio Luna St., Cagayan de Oro City. 6. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183. 7. Interested bidders may obtain further information from Department of Agriculture – Regional Field Office 10 and inspect the Bidding Documents at the address given below from 8:00 to 5:00 P.M., Monday to Friday. A complete set of Bidding Documents may be acquired by interested Bidders on October 25-31, 2024 from the address below upon payment of a non-refundable fee in the amount of Five Thousand Pesos (Php 5,000.00) not later than the submission of their bids. Bidders who have already bought the bidding documents during the last failed bidding need not pay for the bid documents. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity. 9. The Department of Agriculture – Regional Field Office 10 reserves the right to accept or reject any offer, to annul the negotiation process, and to reject all offers at any time prior to the contract award, without hereby incurring any liability to affected firms. 10. For further information, please refer to: MARY GRACE B. STA. ELENA Head, BAC A2 Secretariat Department of Agriculture-Regional Field Office 10 Antonio Luna St., Cagayan de Oro City Tel. Nos.: (088) 856-2753 to 55; 880-2911 www.cagayandeoro.da.gov.ph Email Address: baca1.darfo10@gmail.com 11. You may visit the following websites: For downloading of Bidding Documents: http://cagayandeoro.da.gov.ph/?bid-categories=invitation-to-bid CARLOTA S. MADRIAGA Chair, BAC A2 – Other Goods, Infrastructure and Services Created by Mary Grace Sta. Elena Date Created 24/10/2024 The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and any queries regarding the postings should be directed to the contact person/s of the concerned party.       DEPARTMENT OF AGRICULTURE - REGION X