Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector Education Buying Group Ltd Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector Education Buying Group Ltd Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education SectorEducation Buying Group Ltd is inviting Requests to Participate from providers of MIS, FMS and Budgeting Systems for the establishment of a Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector.The primary objective of this procurement is to establish a dynamic purchasing system for education establishments and other similar organisations in order that they can access Management Information Systems, Financial Management Systems, Budgeting Systems and associated software services. The d... Reference no:OCT493253 Published by:Education Buying Group Ltd Published to:External Deadline date:18/11/2024 Notice Type:Contract notice OCID:ocds-h6vhtk-04ad84 Location: UK - All UK - All Value:- Summary OCID:ocds-h6vhtk-04ad84Published by:Education Buying Group LtdAuthority ID:AA81222Publication date:22 October 2024Deadline date:18 November 2024Notice type:Contract NoticeHas documents:NoHas SPD:NoHas Carbon Reduction Plan:N/A Abstract Education Buying Group Ltd is inviting Requests to Participate from providers of MIS, FMS and Budgeting Systems for the establishment of a Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector.The primary objective of this procurement is to establish a dynamic purchasing system for education establishments and other similar organisations in order that they can access Management Information Systems, Financial Management Systems, Budgeting Systems and associated software services. The dynamic purchasing system seeks to establish a solution for customers to be able to access products easily and quickly while providing choice and value for money. This Dynamic Purchasing System is separated into the following Lots: Lot 1 - Management Information Systems, Lot 2 - Financial Management Systems, Lot 3 - Budgeting Systems, Lot 4 - Combination of MIS/FMS (Lot 1 and 2 combined). The duration of this Dynamic Purchasing System is 48 months from the date of this contract notice. Requests to Participate are welcomed throughout the full duration of this DPS across all lots, however an initial deadline of 12noon 18 November 2024 applies before any Contracting Authority undertakes a further competition.Available for the education sector and all other customers referenced in this contract notice (below). Full notice text Contract noticeSection I: Contracting authority I.1) Name and addressesEducation Buying Group LtdC/O Browne Jacobson Llp, 15th Floor, 6 Bevis Marks, Bury CourtLondonEC3A 7BAUK Contact person: Nathan Swinney Telephone: +44 333201015 E-mail: procurement@2buy2.com NUTS: UKInternet address(es) Main address: https://www.delta-esourcing.com Address of the buyer profile: www.educationbuying.comI.2) Joint procurementThe contract is awarded by a central purchasing bodyI.3) CommunicationThe procurement documents are available for unrestricted and full direct access, free of charge at:https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-supply-services./R9TJ2W75DDAdditional information can be obtained from the abovementioned addressTenders or requests to participate must be sent to the abovementioned addressI.4) Type of the contracting authority Other: EducationI.5) Main activityEducationSection II: ObjectII.1) Scope of the procurementII.1.1) TitleDynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education SectorII.1.2) Main CPV code72268000 II.1.3) Type of contractServicesII.1.4) Short descriptionEducation Buying Group Ltd is inviting Requests to Participate from providers of MIS, FMS and Budgeting Systems for the establishment of a Dynamic Purchasing System for the Provision of Management Information Systems, Financial Management Systems and Budgeting Systems to the Education Sector.The primary objective of this procurement is to establish a dynamic purchasing system for education establishments and other similar organisations in order that they can access Management Information Systems, Financial Management Systems, Budgeting Systems and associated software services. The dynamic purchasing system seeks to establish a solution for customers to be able to access products easily and quickly while providing choice and value for money. This Dynamic Purchasing System is separated into the following Lots: Lot 1 - Management Information Systems, Lot 2 - Financial Management Systems, Lot 3 - Budgeting Systems, Lot 4 - Combination of MIS/FMS (Lot 1 and 2 combined). The duration of this Dynamic Purchasing System is 48 months from the date of this contract notice. Requests to Participate are welcomed throughout the full duration of this DPS across all lots, however an initial deadline of 12noon 18 November 2024 applies before any Contracting Authority undertakes a further competition.Available for the education sector and all other customers referenced in this contract notice (below).II.1.5) Estimated total valueValue excluding VAT: 50 000 000.00 GBPII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lotsII.2) Description Lot No: Lot 1II.2.1) TitleManagement Information Systems (MIS)II.2.2) Additional CPV code(s)722121904819000048219300480000004880000048810000II.2.3) Place of performanceNUTS code:UKMain site or place of performance:UNITED KINGDOMII.2.4) Description of the procurementProvision of Management Information SystemsThe Management Information System software should offer the following:•Intuitive interface and usability for all staff.•Reliable MIS support for schools.•Cost effective contract with agreeable terms for contract exit.•Scalability to support changes in the size and scale of customers Trusts / MATs during the term of a contract.The MIS should include, but not be limited to the following capabilities:Attendance Management Grading and AssessmentTimetable and SchedulingCommunication and CollaborationA communication solution between staff, students, and parents with features such as messaging, announcements, and document sharing.Student InformationII.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 20 000 000.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invited Envisaged minimum number: 1Objective criteria for choosing the limited number of candidates:The DPS is open to all candidates who submit a request to participate and who successfully meet all the selection criteria.II.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: 2II.2.1) TitleFinancial Management Systems (FMS)II.2.2) Additional CPV code(s)48440000484410004844200048812000II.2.3) Place of performanceNUTS code:UKMain site or place of performance:UNITED KINGDOMII.2.4) Description of the procurementFinancial Management systems (FMS)The Financial Management System software should offer the following:•Intuitive interface and usability for administration and management staff•Reliable and real-time financial information and reporting•Cost effective contract with agreeable terms for contract exit.•Scalability to support changes in the size and scale of customers Trusts / MATs during the term of a contract.The FMS should include, but not be limited to the following capabilities:•General Accounting and reporting•Purchase to Payment functionality•Accounts Payable functionality•Flexibility to structure in line with school’s / Trusts accounts•Transaction management•Approval and escalation workflowII.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 20 000 000.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invited Envisaged minimum number: 1Objective criteria for choosing the limited number of candidates:The DPS is open to all candidates who submit a request to participate and who successfully meet all the selection criteria.II.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: 3II.2.1) TitleBudgeting SystemsII.2.2) Additional CPV code(s)4819000048440000484410004844200048812000II.2.3) Place of performanceNUTS code:UKMain site or place of performance:UNITED KINGDOMII.2.4) Description of the procurementLot 3 - Provision of Budgeting SystemsProvision of Budgeting application should include (but not be limited to):•Current Budget, •Revenue Budgets, •Budget Development, •Budget Profiling, •Forecast Outturns Holding, •Forecast Outturns Estimate, •Forward Planning. The system must have the ability to model changes or create scenarios across all areas (multi scenario budget modelling for multi years / multi academy sites) and must have the ability to consolidate for the MAT. The system must have the ability to import/ export into the finance system.II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 10 000 000.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invited Envisaged minimum number: 1Objective criteria for choosing the limited number of candidates:The DPS is open to all candidates who submit a request to participate and who successfully meet all the selection criteria.II.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: 4II.2.1) TitleProvision of MIS/FMS combined. A combination of both Lot 1 and Lot 2 together as a single solution.II.2.2) Additional CPV code(s)48190000722121904821930048440000484410004844200048812000480000004880000048810000II.2.3) Place of performanceNUTS code:UKMain site or place of performance:UNITED KINGDOMII.2.4) Description of the procurementLot 4 - A combination of both Lot 1 (MIS) and Lot 2 (FMS) together as a single solution for those providers whose solutions can provide both elements.II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.6) Estimated valueValue excluding VAT: 10 000 000.00 GBPII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invited Envisaged minimum number: 1Objective criteria for choosing the limited number of candidates:The DPS is open to all candidates who submit a request to participate and who successfully meet all the selection criteria.II.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Section III: Legal, economic, financial and technical informationIII.1) Conditions for participationIII.1.2) Economic and financial standingSelection criteria as stated in the procurement documentsIII.1.3) Technical and professional abilitySelection criteria as stated in the procurement documentsIII.2) Conditions related to the contractIII.2.2) Contract performance conditionsAs stated in Further Competition Tender documentsSection IV: ProcedureIV.1) DescriptionIV.1.1) Type of procedure Restricted procedure IV.1.3) Information about a framework agreement or a dynamic purchasing system The procurement involves the setting up of a dynamic purchasing system IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: No IV.2) Administrative informationIV.2.2) Time limit for receipt of tenders or requests to participate Date: 18/11/2024 Local time: 12:00IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates Date: 02/12/2024IV.2.4) Languages in which tenders or requests to participate may be submittedENIV.2.6) Minimum time frame during which the tenderer must maintain the tender Duration in months: 3 (from the date stated for receipt of tender) Section VI: Complementary informationVI.1) Information about recurrence This is a recurrent procurement: No VI.3) Additional informationThe contracting authority considers that electronic orders, invoicing and payment may be used by customers of the DPS. However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental objectives relating to recruitment, training and supply chain initiatives, and sustainable working. Accordingly, the contract performance conditions may relate in particular to social and/or environmental considerations. This DPS is being established by Education Buying Group Ltd on behalf of other contracting authorities as defined below:The following Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.England https://www.gov.uk/find-school-in-englandScotland https://education.gov.scot/ParentZone/find-a-school/Wales https://gov.wales/my-local-school-guideNorthern Ireland https://www.eani.org.uk/admissions-guides/transfer-between schools/finda-schoolAcademies http://www.education.gov.uk/schools/performance/Universities and Colleges https://www.gov.uk/check-a-university-is-officially-recognised Also available to the following organisations:- Police, fire and rescue, maritime and coastguard agency emergency services:UK Police Forces https://www.police.uk/forces/England, Scotland and Wales Fire and Rescue Serviceshttps://www.nationalfirechiefs.org.uk/Fire-and-Rescue-ServicesNorthern Ireland Fire and Rescue Services https://www.nifrs.org/about-nifrs/areas-districts/UK Maritime & Coastguard Agencyhttps://www.gov.uk/government/organisations/maritime-andcoastguardagency/about/access-and-openingNHS bodies, the HSC (Northern Ireland) and ambulance services:England NHS https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspxScotland NHS https://www.scot.nhs.uk/organisations/Wales NHS https://www.wales.nhs.uk/nhswalesaboutus/structureNorthern Ireland HSC http://online.hscni.net/hospitals/health-and-social-care-trusts/England Ambulance Servicehttps://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspxScotland Ambulance Service http://www.scottishambulance.com/footer/contactus.aspxWales Ambulance Service https://www.ambulance.wales.nhs.uk/Northern Ireland Ambulance Service http://www.nias.hscni.net/contact us-2/contactdetails/Central government departments and their agencies:England / UK Central Government https://www.gov.uk/government/organisationsScotland Government https://www.gov.scot/about/how-government-is-run/directorates/Wales Government https://gov.wales/about-usNorthern Ireland Governmenthttps://www.northernireland.gov.uk/topics/yourexecutive/government-departmentsRegistered charities:England and Wales http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspxScotland https://www.oscr.org.uk/guidance-and-forms/Northern Ireland https://www.charitycommissionni.org.uk/charity-search/?pageNumber=1Registered social landlords: government funded, not-for-profit organisations that provideaffordable housing. They include housing associations, trusts and cooperatives:-England https://www.gov.uk/government/publications/current-registered-providersofsocial-housingScotland https://www.housingregulator.gov.scot/landlord-performanceWales https://gov.wales/housingNorthern Ireland https://www.nidirect.gov.uk/contacts/For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-supply-services./R9TJ2W75DDTo respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/R9TJ2W75DD GO Reference: GO-20241018-PRO-28191190VI.4) Procedures for reviewVI.4.1) Review bodyHigh Court of England and WalesLondonUKVI.5) Date of dispatch of this notice18/10/2024 Coding Commodity categories ID Title Parent category 48219300Administration software packageMiscellaneous networking software package72212190Educational software development servicesProgramming services of application software48190000Educational software packageIndustry specific software package48440000Financial analysis and accounting software packageBusiness transaction and personal business software package48441000Financial analysis software packageFinancial analysis and accounting software package48812000Financial information systemsInformation systems48442000Financial systems software packageFinancial analysis and accounting software package48810000Information systemsInformation systems and servers48800000Information systems and serversSoftware package and information systems48000000Software package and information systemsComputer and Related Services72268000Software supply servicesSoftware-related services Delivery locations ID Description 100UK - All Alert region restrictions The buyer has restricted the alert for this notice to suppliers based in the following regions. ID Description There are no alert restrictions for this notice. About the buyer Main contact:procurement@2buy2.comAdmin contact:N/aTechnical contact:N/aOther contact:N/a Further information Date Details No further information has been uploaded.