Payroll, HR & Corporate Services HealthTrust Europe LLP (HTE) acting on behalf of MID AND SOUTH ESSEX NHS FOUNDATION TRUST Payroll, HR & Corporate Services HealthTrust Europe LLP (HTE) acting on behalf of MID AND SOUTH ESSEX NHS FOUNDATION TRUST Payroll, HR & Corporate ServicesThis framework is for this provision of Payroll, HR & Corporate Services which comprises 4 lots, as listed below:Lot 1 - HR Service SolutionThis Lot provides a wide scope of options ranging from HR Service Solutions designed for managing organisations work structure & positions, activities, joiners, movers, leavers, people strategy & planning, building workforce intelligence solutions, analysis & reporting solutions, advisory services by HR professionals, HR Administration, employee information services, recruitment & resourcing, ESR Self-Service Implementa... Reference no:OCT493118 Published by:HealthTrust Europe LLP (HTE) acting on behalf of MID AND SOUTH ESSEX NHS FOUNDATION TRUST Published to:External Deadline date:18/11/2024 Notice Type:Contract notice OCID:ocds-h6vhtk-04ad29 Location: UK - All UK - All Value:- Summary OCID:ocds-h6vhtk-04ad29Published by:HealthTrust Europe LLP (HTE) acting on behalf of MID AND SOUTH ESSEX NHS FOUNDATION TRUSTAuthority ID:AA84342Publication date:22 October 2024Deadline date:18 November 2024Notice type:Contract NoticeHas documents:NoHas SPD:NoHas Carbon Reduction Plan:N/A Abstract This framework is for this provision of Payroll, HR & Corporate Services which comprises 4 lots, as listed below:Lot 1 - HR Service SolutionThis Lot provides a wide scope of options ranging from HR Service Solutions designed for managing organisations work structure & positions, activities, joiners, movers, leavers, people strategy & planning, building workforce intelligence solutions, analysis & reporting solutions, advisory services by HR professionals, HR Administration, employee information services, recruitment & resourcing, ESR Self-Service Implementation & support (ESR training, ESR configuration, implementation of manager & employee self-service), Exit Interviews, Health, Wellbeing & Reward / Benefits Services.Lot 2 - Payroll Management This Lot provides a wide scope of options legally compliant to cover the full range of Payroll opportunities available on the market for the public sector for ESR users and any other versions that use implemented systems during the national and international level encompassing fully Managed, Blended, and Bureau Payroll Services.Lot 3 – Finance & Accounting and Procure to PayThis Lot provides a wide scope of options legally compliant to cover the full range of Finance & Accounting Managed Services (generation & dispatch of PO, VAT compliance, electronic workflow processes for invoices, Accounting to Reporting - General Ledger, Payments Management, E-Procurement / Purchasing), Order to Cash (Accounts Receivable, Debt Collection, Cash Management) and Optional Services such as Planning, Budgeting & Forecasting, Fixed Assets and Lease Accountancy, and VAT Advisory Services, and service requirement for Procure To Pay.Lot 4 – Aggregation of lots (1 - 3)For Participating Authorities that have a requirement for more than one Lot, out of Lots 1, 2, and 3 and wishes to either direct award or run a competitive exercise for a sole award. Tenderers who can provide as a minimum, all or part of the services under more than one Lot can bid for Lot 4. It is essential that a Tenderer should be able to provide all of the services of a particular Lot and either all or part of any other services of another Lot(s), to be able to bid for this Lot 4. Further details on this can be found in the Specification document on this Lot. Full notice text Contract noticeSection I: Contracting authority I.1) Name and addressesHealthTrust Europe LLP (HTE) acting on behalf of Mid and South Essex NHS Foundation Trust19 George RoadEdgbaston, BirminghamB15 1NUUK Telephone: +44 08458875000 E-mail: joseph.okhihan@htepg.com NUTS: UKInternet address(es) Main address: https://healthtrusteurope.bravosolution.co.ukI.3) CommunicationThe procurement documents are available for unrestricted and full direct access, free of charge at:https://healthtrusteurope.bravosolution.co.ukAdditional information can be obtained from the abovementioned addressTenders or requests to participate must be sent electronically to:https://healthtrusteurope.bravosolution.co.ukTenders or requests to participate must be sent to the abovementioned addressI.4) Type of the contracting authorityBody governed by public lawI.5) Main activityHealthSection II: ObjectII.1) Scope of the procurementII.1.1) TitlePayroll, HR & Corporate ServicesII.1.2) Main CPV code79631000 II.1.3) Type of contractServicesII.1.4) Short descriptionThis framework is for this provision of Payroll, HR & Corporate Services which comprises 4 lots, as listed below:Lot 1 - HR Service SolutionThis Lot provides a wide scope of options ranging from HR Service Solutions designed for managing organisations work structure & positions, activities, joiners, movers, leavers, people strategy & planning, building workforce intelligence solutions, analysis & reporting solutions, advisory services by HR professionals, HR Administration, employee information services, recruitment & resourcing, ESR Self-Service Implementation & support (ESR training, ESR configuration, implementation of manager & employee self-service), Exit Interviews, Health, Wellbeing & Reward / Benefits Services.Lot 2 - Payroll Management This Lot provides a wide scope of options legally compliant to cover the full range of Payroll opportunities available on the market for the public sector for ESR users and any other versions that use implemented systems during the national and international level encompassing fully Managed, Blended, and Bureau Payroll Services.Lot 3 – Finance & Accounting and Procure to PayThis Lot provides a wide scope of options legally compliant to cover the full range of Finance & Accounting Managed Services (generation & dispatch of PO, VAT compliance, electronic workflow processes for invoices, Accounting to Reporting - General Ledger, Payments Management, E-Procurement / Purchasing), Order to Cash (Accounts Receivable, Debt Collection, Cash Management) and Optional Services such as Planning, Budgeting & Forecasting, Fixed Assets and Lease Accountancy, and VAT Advisory Services, and service requirement for Procure To Pay.Lot 4 – Aggregation of lots (1 - 3)For Participating Authorities that have a requirement for more than one Lot, out of Lots 1, 2, and 3 and wishes to either direct award or run a competitive exercise for a sole award. Tenderers who can provide as a minimum, all or part of the services under more than one Lot can bid for Lot 4. It is essential that a Tenderer should be able to provide all of the services of a particular Lot and either all or part of any other services of another Lot(s), to be able to bid for this Lot 4. Further details on this can be found in the Specification document on this Lot.II.1.5) Estimated total valueValue excluding VAT: 2 500 000 000.00 GBPII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lotsII.2) Description Lot No: Lot 1- HR Service SolutionII.2.2) Additional CPV code(s)7510000079414000II.2.3) Place of performanceNUTS code:UKII.2.4) Description of the procurementThis Lot provides a wide scope of options ranging from HR Service Solution designed for managing organisations work structure & positions, activities, joiners, movers, leavers, people strategy & planning, building the workforce intelligence solutions, Analysis & reporting solutions, advisory services by HR professionals, HR Administration, Employee information services, Recruitment & Resourcing, ESR Self-Service Implementation & Support (ESR training, ESR configuration, implementation of manager & employee self-service), Exit Interviews, Health, Wellbeing & Reward / Benefits Services. TERMS AND CONDITIONS/ACTIVITY BASED INCOME (ABI) The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, The management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.SUBMISSION OF EXPRESSIONS OF INTEREST AND PROCUREMENT INFORMATIONThis exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: Register on the HTE portal athttps://healthtrusteurope.bravosolution.co.uk.Log into the portal with username/password. Click the SQs/ITTs Open to All Suppliers link.These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.Click the Express Interest button at the top of the page.This will move the SQ/ITT into your My SQs/My ITTs page.You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box.Follow the on screen instructions to complete the SQ/ITT.Submit your reply using the Submit Response button at the top of the page.If you require any further advice, contact the Bravo e-Tendering Help Desk athelp@bravosolution.co.uk.HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov athttps://sid4gov.cabinetoffice.gov.uk/organisation/registerand submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk.Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the Qualification & Technical Envelopes of the SQ in Bravo in full.II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: Lot 2 - Payroll ManagementII.2.2) Additional CPV code(s)79211110II.2.3) Place of performanceNUTS code:UKII.2.4) Description of the procurementThis Lot provides a wide scope of options legally compliant to cover the full range of Payroll opportunities available on the market for the public sector for ESR users and any other versions that uses implemented systems during the national and international level encompassing fully Managed, Blended and Bureau Payroll Services. TERMS AND CONDITIONS/ACTIVITY BASED INCOME (ABI) The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, The management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.SUBMISSION OF EXPRESSIONS OF INTEREST AND PROCUREMENT INFORMATIONThis exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: Register on the HTE portal athttps://healthtrusteurope.bravosolution.co.uk.Log into the portal with username/password. Click the SQs/ITTs Open to All Suppliers link.These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.Click the Express Interest button at the top of the page.This will move the SQ/ITT into your My SQs/My ITTs page.You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box.Follow the on screen instructions to complete the SQ/ITT.Submit your reply using the Submit Response button at the top of the page.If you require any further advice, contact the Bravo e-Tendering Help Desk athelp@bravosolution.co.uk.HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov athttps://sid4gov.cabinetoffice.gov.uk/organisation/registerand submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk.Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the Qualification & Technical Envelopes of the SQ in Bravo in full.II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: Lot 3 - Finance & Accounting and Procure to PayII.2.2) Additional CPV code(s)484440007221245079211000II.2.3) Place of performanceNUTS code:UKII.2.4) Description of the procurementThis Lot provides a wide scope of options legally compliant to cover the full range of Finance & Accounting Managed Services (generation & dispatch of PO, VAT compliance, electronic workflow processes for invoice, Accounting to Reporting - General Ledger, Payments Management, E-Procurement / Purchasing), Order to Cash (Accounts Receivable, Debt Collection, Cash Management) and Optional Services such as Planning, Budgeting & Forecasting, Fixed Assets and Lease Accountancy, and VAT Advisory Services, and Procure To Pay service requirementTERMS AND CONDITIONS/ACTIVITY BASED INCOME (ABI) The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, The management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.SUBMISSION OF EXPRESSIONS OF INTEREST AND PROCUREMENT INFORMATIONThis exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: Register on the HTE portal athttps://healthtrusteurope.bravosolution.co.uk.Log into the portal with username/password. Click the SQs/ITTs Open to All Suppliers link.These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.Click the Express Interest button at the top of the page.This will move the SQ/ITT into your My SQs/My ITTs page.You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box.Follow the on screen instructions to complete the SQ/ITT.Submit your reply using the Submit Response button at the top of the page.If you require any further advice, contact the Bravo e-Tendering Help Desk athelp@bravosolution.co.uk.HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov athttps://sid4gov.cabinetoffice.gov.uk/organisation/registerand submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk.Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the Qualification & Technical Envelopes of the SQ in Bravo in full.II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: Lot 4 - Aggregation of Lots (1 - 3)II.2.2) Additional CPV code(s)79631000II.2.3) Place of performanceNUTS code:UKII.2.4) Description of the procurementFor Participating Authorities that have a requirement for more than one Lot, out of Lots 1, 2, and 3 and wishes to either direct award or run a competitive exercise for a sole award. Tenderers who can provide as a minimum, all or part of the services under more than one Lot can bid for Lot 4. It is essential that a Tenderer should be able to provide all of the services of a particular Lot and either all or part of any other services of another Lot(s), to be able to bid for this Lot 4. Further details on this can be found in the Specification document on this Lot.TERMS AND CONDITIONS/ACTIVITY BASED INCOME (ABI) The terms and conditions of this framework agreement and any resulting call-off contract is appended to the ITT. These terms include provisions requiring the payment by the supplier of an ABI management charge in consideration of the award of this framework agreement, The management and administration by HTE of the overall contract structure and associated documentation, as well as the requirement to submit regular management information to HTE.SUBMISSION OF EXPRESSIONS OF INTEREST AND PROCUREMENT INFORMATIONThis exercise will be conducted on the HTE Bravo portal. Candidates wishing to be considered must register expressions of interest as follows: Register on the HTE portal athttps://healthtrusteurope.bravosolution.co.uk.Log into the portal with username/password. Click the SQs/ITTs Open to All Suppliers link.These are the SQs/ITTs open to any registered supplier. Click on the relevant SQ/ITT to access the content.Click the Express Interest button at the top of the page.This will move the SQ/ITT into your My SQs/My ITTs page.You can access any attachments by clicking Buyer Attachments in the SQ/ITT Details box.Follow the on screen instructions to complete the SQ/ITT.Submit your reply using the Submit Response button at the top of the page.If you require any further advice, contact the Bravo e-Tendering Help Desk athelp@bravosolution.co.uk.HTE utilises the sid4gov supplier information database. Candidates should register on sid4gov athttps://sid4gov.cabinetoffice.gov.uk/organisation/registerand submit their sid4gov company profile for publication on the database. Candidates already registered on sid4gov must ensure information is up to date. Where access to sid4gov is unavailable, please contact the sid4gov helpdesk at sid4gov@gps.gsi.gov.uk.Please note that sid4gov does not prepopulate any fields of the SQ on HTE's Bravo portal. Candidates must complete the Qualification & Technical Envelopes of the SQ in Bravo in full.II.2.5) Award criteriaPrice is not the only award criterion and all criteria are stated only in the procurement documentsII.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 48 This contract is subject to renewal: No II.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Section III: Legal, economic, financial and technical informationIII.1) Conditions for participationIII.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:HTE may request such information as may be requested pursuant to Regulation 58 of the Public Contracts Regulations 2015. Details are provided in the Selection Questionnaire/Pre-Qualification Questionnaire.III.1.2) Economic and financial standingSelection criteria as stated in the procurement documentsIII.1.3) Technical and professional abilitySelection criteria as stated in the procurement documentsIII.2) Conditions related to the contractIII.2.1) Information about a particular profession Participation is reserved to a particular profession: Yes Section IV: ProcedureIV.1) DescriptionIV.1.1) Type of procedure Open procedure IV.1.3) Information about a framework agreement or a dynamic purchasing system The procurement involves the establishment of a framework agreement with several operators.IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes IV.2) Administrative informationIV.2.2) Time limit for receipt of tenders or requests to participate Date: 18/11/2024 Local time: 17:00IV.2.4) Languages in which tenders or requests to participate may be submittedENIV.2.6) Minimum time frame during which the tenderer must maintain the tender Duration in months: 12 (from the date stated for receipt of tender) IV.2.7) Conditions for opening of tenders Date: 19/11/2024 Local time: 09:00Section VI: Complementary informationVI.1) Information about recurrence This is a recurrent procurement: No VI.3) Additional informationHTE is undertaking central purchasing body activities in carrying out this tender exercise by virtue of its partnership with MSE. Notwithstanding HTE's relationship with MSE, it is HTE conducting this tender exercise and all enquiries should be directed to HTE as confirmed in Section 1 above.MSE and not HTE will execute the resultant framework agreement with successful bidders.The bodies to whom the use of this Agreement will be open include all contractingauthorities in the UK as defined in Regulation 2 of the Public Contracts Regulations 2015 as may be updated from time to time. In particular, the following entities in the UK (particularly those of a health and/or social care nature) are envisaged as Agreement users: Public sector classification guide and forward work plan - Office for National Statistics (ons.gov.uk)To view the list use the downloadable spreadsheet. This list includes each organisation's successors and assigns, any equivalent organisations and associated organisation created due to any organisational changes.This Agreement will be open to any bodies or organisations operating in the UK of a health, and/or social care nature or which have a similar procurement need, and/or any UK based central government authority listed at Annex I of Directive 2014/24/EU, in respect of any goods or services to any of the above listed organization.VI.4) Procedures for reviewVI.4.1) Review bodyLegal Department, HealthTrust Europe19 George RoadBirminghamB15 1NUUKVI.4.3) Review procedurePrecise information on deadline(s) for review procedures:HTE will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract may be entered into.VI.5) Date of dispatch of this notice17/10/2024 Coding Commodity categories ID Title Parent category 79211000Accounting servicesAccounting and auditing services48444000Accounting systemFinancial analysis and accounting software package75100000Administration servicesAdministration, defence and social security services79414000Human resources management consultancy servicesBusiness and management consultancy services79211110Payroll management servicesAccounting services79631000Personnel and payroll servicesPersonnel services except placement and supply services72212450Time accounting or human resources software development servicesProgramming services of application software Delivery locations ID Description 100UK - All Alert region restrictions The buyer has restricted the alert for this notice to suppliers based in the following regions. ID Description There are no alert restrictions for this notice. About the buyer Main contact:joseph.okhihan@htepg.comAdmin contact:N/aTechnical contact:N/aOther contact:N/a Further information Date Details No further information has been uploaded.