Supply of Multi-functional Device Printers & Hybrid Mail Services Vale of Glamorgan Council Supply of Multi-functional Device Printers & Hybrid Mail Services Vale of Glamorgan Council Supply of Multi-functional Device Printers & Hybrid Mail Services Supply of Multi-functional Device Printers & Hybrid Mail Services CPV: 64216120, 30123000, 48824000, 30100000, 48219700, 48223000, 30133000. Reference no:OCT493081 Published by:Vale of Glamorgan Council Published to:FTS Deadline date:18/11/2024 Notice Type:Contract notice OCID:ocds-kuma6s-145436 Location: Cardiff and Vale of Glamorgan Cardiff and Vale of Glamorgan Value:- Summary OCID:ocds-kuma6s-145436Published by:Vale of Glamorgan CouncilAuthority ID:AA0275Publication date:21 October 2024Deadline date:18 November 2024Notice type:02 Contract NoticeHas documents:NoHas SPD:NoHas Carbon Reduction Plan:Yes Abstract Supply of Multi-functional Device Printers & Hybrid Mail Services CPV: 64216120, 30123000, 48824000, 30100000, 48219700, 48223000, 30133000. Full notice text Contract noticeSection I: Contracting authority I.1) Name and addressesVale of Glamorgan CouncilCivic Offices, Holton RoadBARRYCF63 4RUUK Telephone: +44 1446700111 E-mail: digital@valeofglamorgan.gov.uk NUTS: UKL22Internet address(es) Main address: http://www.valeofglamorgan.gov.uk Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275I.2) Joint procurementThe contract is awarded by a central purchasing bodyI.3) CommunicationThe procurement documents are available for unrestricted and full direct access, free of charge at:https://www.proactisplaza.com/BuyerPortal/?locatorId=4v7ye2xu6a621q4j7dd850xng1&Additional information can be obtained from the abovementioned addressTenders or requests to participate must be sent electronically to:https://supplierlive.proactisp2p.com/Account/LoginI.4) Type of the contracting authorityRegional or local authorityI.5) Main activityGeneral public servicesSection II: ObjectII.1) Scope of the procurementII.1.1) TitleSupply of Multi-functional Device Printers & Hybrid Mail Services Reference number: ERFX1008514II.1.2) Main CPV code64216120 II.1.3) Type of contractServicesII.1.4) Short descriptionSupply of Multi-functional Device Printers & Hybrid Mail ServicesII.1.6) Information about lots This contract is divided into lots: Yes Tenders may be submitted for all lotsII.2) Description Lot No: 1II.2.1) TitleProvision of a Multifunction Device (MFD) and Printer SolutionII.2.2) Additional CPV code(s)301230004882400030100000II.2.3) Place of performanceNUTS code:UKL22II.2.4) Description of the procurementThe purpose of this tender is to procure a managed print service consisting of multi-functional device (MFD) printers that seeks to enhance the efficiency and effectiveness of the Vale of Glamorgan council’s printing, scanning, copying, and faxing operations at its key office and satellite sites.The Vale of Glamorgan Council is a unitary in Southeast Wales that provides services for over 130,000 residents. Since 2013, the authority has consistently been the top performing local authority in Wales. As a County Council, we provide a wide variety of multitude of services, ranging from education to environmental protection, council tax, business rates, housing benefit housing and birth registration, to planning and highways maintenance.The procurement of an effectively managed print and scanning service is key to ensuring that the council can perform its key administrative functions efficiently and effectively, whilst at the same time ensuring it can enhance its digital service provision and reduce its impact on the environment.II.2.5) Award criteriaCriteria below: Quality criterion: Quality / Weighting: 30 Quality criterion: Social Value / Weighting: 10 Price / Weighting: 60II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 36 This contract is subject to renewal: Yes Description of renewals:+1 year, +1 yearII.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Lot No: 2II.2.1) TitleProvision of a Hybrid Mail Solution.II.2.2) Additional CPV code(s)482197004822300030133000II.2.3) Place of performanceNUTS code:UKL22II.2.4) Description of the procurementThe purpose of this tender is to procure a hybrid mail solution that enables a safe, secure and cost -efficient method of handling the Vale of Glamorgan Council’s outbound mail requirements. The preferred supplier should be able to offer an online solution for the following high-level requirements:Production of Hybrid Mail, including the printing, packing and dispatch of daily letters which could include variable or fixed data inserts.The printing and sending of simple single letters, ranging from one-off ad-hoc letters to mail-merge generated letter campaigns.Solution needs to be suitable for sending a variety of mail types – from a single letter to bulk mail-merge activity generated from Council systems e.g. Housing Rents, Electoral Registration.A managed hybrid mail service for council departments with complex requirements such as Housing, Council tax and Benefits, to include document matching of daily letters and end of year billing.Production of mail includes all documents generated from our Council Tax, NNDR (Business Rates) and Housing Benefits systems, including our annual billing runs. Letters are required to be matched to individual customer accounts for the purpose of reducing the amount of individual letters sent to customers.The procurement of an effectively hybrid mail service is key to ensuring that the council can perform its key administrative functions efficiently and effectively, whilst at the same time ensuring it can enhance its digital service provision and reduce its impact on the environment.II.2.5) Award criteriaCriteria below: Quality criterion: Quality / Weighting: 30 Quality criterion: Social Value / Weighting: 10 Price / Weighting: 60II.2.7) Duration of the contract, framework agreement or dynamic purchasing system Duration in months: 36 This contract is subject to renewal: Yes Description of renewals:+1 year, +1 yearII.2.9) Information about the limits on the number of candidates to be invitedII.2.10) Information about variants Variants will be accepted: No II.2.11) Information about options Options: No II.2.13) Information about European Union funds The procurement is related to a project and/or programme financed by European Union funds: No Section III: Legal, economic, financial and technical informationIII.1) Conditions for participationIII.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registersList and brief description of conditions:Selection criteria as stated in the procurement documentsIII.1.2) Economic and financial standingSelection criteria as stated in the procurement documentsIII.1.3) Technical and professional abilitySelection criteria as stated in the procurement documentsIII.2) Conditions related to the contractSection IV: ProcedureIV.1) DescriptionIV.1.1) Type of procedure Open procedure IV.1.8) Information about Government Procurement Agreement (GPA) The procurement is covered by the Government Procurement Agreement: Yes IV.2) Administrative informationIV.2.2) Time limit for receipt of tenders or requests to participate Date: 18/11/2024 Local time: 12:00IV.2.4) Languages in which tenders or requests to participate may be submittedENIV.2.7) Conditions for opening of tenders Date: 18/11/2024 Local time: 12:00Section VI: Complementary informationVI.1) Information about recurrence This is a recurrent procurement: No VI.3) Additional informationTo submit you Tender Response for this notice and obtain any additional information please go to https://supplierlive.proactisp2p.com/Account/LoginERFX1008514 Supply of Multi-functional Device Printers & Hybrid Mail ServicesNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145436.(WA Ref:145436)The buyer considers that this contract is suitable for consortia.VI.4) Procedures for reviewVI.4.1) Review bodyHigh CourtRoyal Courts of Justice, The StrandLondonWC2A 2LLUK Telephone: +44 2079477501 E-mail: digital@valeofglamorgan.gov.ukVI.5) Date of dispatch of this notice21/10/2024 Coding Commodity categories ID Title Parent category 48219700Communications server software packageMiscellaneous networking software package64216120Electronic mail servicesElectronic message and information services48223000Electronic mail software packageInternet and intranet software package30133000Mailing equipmentPost-office equipment30123000Office and business machinesPhotocopying and offset printing equipment30100000Office machinery, equipment and supplies except computers, printers and furnitureOffice and computing machinery, equipment and supplies except furniture and software packages48824000Printer serversServers Delivery locations ID Description 1022Cardiff and Vale of Glamorgan Alert region restrictions The buyer has restricted the alert for this notice to suppliers based in the following regions. ID Description There are no alert restrictions for this notice. About the buyer Main contact:digital@valeofglamorgan.gov.ukAdmin contact:N/aTechnical contact:N/aOther contact:N/a Further information Date Details No further information has been uploaded.